ANNUAL ORGANIZATIONAL AND
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JANUARY 14, 2013
CALL TO ORDER at 6:02 pm by Jim DeVries, the 2012 Chair.
ROLL CALL Board Members Present: Jim DeVries, David VanDenEinde, Judy Hanson, Jonathan Large, Jon McArthur and Greg LaVoy. Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Ramona Miller and Secretary Delane Schaumburg.
Staff and visitors in attendance: Mandie Henningsen, Stephen Funk, Theresa Podlak, Nick Podlak, Chris Podlak, Nick Otto, Miranda Halvorson, Olivia LaVoy, Mahnomen Pioneer Representative, Jennifer Jurina and KRJM Radio, Ken Flaten.
ELECTION OF CHAIR FOR 2013
CHAIR for 2013~ Nomination of Jim DeVries by McArthur. No other nominations. VOTE-u/c
MEETING CONDUCTED BY 2013 CHAIR at 6:05 pm.
VICE CHAIR for 2013~ Nomination of Jon McArthur by Hanson. No other nominations. VOTE-u/c
CLERK for 2013~ Nomination of Judy Hanson by LaVoy. No other nominations. VOTE-u/c
TREASURER for 2013~ Nomination of David VanDenEinde by Hanson. No other nominations. VOTE-u/c
2013 GOVERNING BOARD DIRECTORS~
Nominations of Greg LaVoy and Jonathan Large as 2013 Directors by McArthur. VOTE-u/c
NAMING OF 2013 COMMITTEES BY THE CHAIR;
FINANCE COMMITTEE; David VanDenEinde, Jim DeVries and Judy Hanson
POLICY COMMITTEE; Judy Hanson, Jon McArthur and Greg LaVoy
BUILDINGS & GROUNDS; Jim DeVries, David VanDenEinde and Jonathan Large
NEGOTIATIONS COMMITTEE; Jim DeVries, David VanDenEinde and Jon McArthur
TECHNOLOGY COMMITTEE; Jonathan Large, Jon McArthur and Jim DeVries
NAMING OF 2013 DELEGATES/LIAISONS BY THE CHAIR;
Pine-to-Prairie Vocational Center: David VanDenEinde
MSBA: Jon McArthur
MSHSL: Judy Hanson
Food Service Hearing Officer: Jim DeVries
BRIC Special Education: Judy Hanson & Superintendent of Schools
ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS
MOTION BY McArthur to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.
SECONDED BY Hanson. VOTE-u/c
SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS
MOTION BY LaVoy to set the 2013 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center except for November due to Veteran’s Day which will be the second Tuesday. Columbus Day is not considered a District Holiday and the business of the school district may be conducted. The specific approved annual meetings dates are as follows: January 14, 2013; February 11, 2013; March 11, 2013; April 8, 2013; May 13, 2013; June 10, 2013; July 8, 2013; August 12, 2013; September 9, 2013; October 14, 2013; November 12, 2013; and December 9, 2013. SECONDED BY Large. VOTE-u/c
NAMING OF OFFICIAL NEWSPAPER
MOTION BY LaVoy to name the Mahnomen Pioneer as the official 2013 newspaper. SECONDED BY VanDenEinde. VOTE-u/c
NAMING OFFICIAL 2013 DEPOSITORIES
MOTION BY McArthur to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.
SECONDED BY LaVoy. VOTE-u/c
SCHOOL DISTRICT AUTHORIZED 2013 MILEAGE REIMBURSEMENT RATE
MOTION BY Hanson to set the 2013 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate. SECONDED BY Large. VOTE-u/c
SETTING 2013 SCHOOL BOARD COMPENSATION
MOTION BY McArthur to set the annual member compensation in the amount of $1,400.00
Plus officer compensation as follows; Chair $525.00, Clerk $500.00, Treasurer $225.00, Out of District Meeting compensation $80.00 per day, and Committee Meetings over one (1) hour $60.00. There will not be any regular and special meeting compensation. SECONDED BY VanDenEinde. VOTE-u/c
ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER
MOTION BY Large to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3. Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions. SECONDED BY Hanson. VOTE-u/c
ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED
MOTION BY LaVoy to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed. SECONDED BY VanDenEinde. VOTE-u/c
POLICY MANUAL UPDATES
MOTION BY Large to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual. SECONDED BY Hanson. VOTE-u/c
~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~
ADOPTING THE AGENDA-
MOTION BY McArthur to approve the agenda as presented. SECONDED BY Hanson. VOTE-u/c
VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING. Nick and Chris Podlak on Creative Fair they attended.
MONTHLY MINUTE AND FINANCE CONSENT BUSINESS
MOTION BY McArthur to approve the December 10, 2012 Regular Meeting Minutes as presented as well as approving the monthly financial claims for January 14, 2013 totaling $445,202.64 with check numbers 66402-66489 and payables totaling $760.00 with check numbers 66391-66394, and additional payments for January, 2013 totaling $18,579.71 with check numbers 66490-66518 whereby the January total amount of bills paid is; $464,542.35 and also approve this action to recognize and accept the donations as follows; $2,600 from MACA for PA System. SECONDED BY Hanson. VOTE-u/c
COMMUNICATIONS-MSBA Officer Session
STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-
Student Representative Report-Christmas Party and Maplelag Meeting planning SnoDaze and Prom, Jump Rope for Heart the end of February, Picked State and National Delegates, FFA, NHS and Student Council worked together to send $458 donation to Sandy Hook; Federal Funds-NAFIS Conference March 3-5; ALC-Report Submitted; Region I-Election Results; MSBA-Winter Conference, January 17 & 18 – Jeff Bisek, Jim DeVries and David VanDenEinde attending; MREA-2013 Legislative Platform; Technology Committee-December, 2012 Meeting Minutes; School Board-Principal and Teacher Evaluation Training.
ADMINISTRATION REPORTS-Elementary Principal Report-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals.
High School Principal Report-Football Luncheon, Triple A Awards, Semester Tests and Attendance.
Superintendent Report: Enrollment; 2012-2013 Finance Update; PE Grant, Legislative Update and ESG Utility Savings Summary.
Response to Title VII Parent Committee Recommendations.
Establish a board committee to review and develop responses to the Title VII Parent Committee recommendations:
- There is a need to infuse Native American culture into the day-to-day education. This would include history, music, and language.
- Teachers need additional training and in-service revolving on cultural issues: history tribal government, historical trauma.
- There should be a Native American club.
- There needs to be more input from American Indian parents.
- A greater use of community resources needs to be happening in the school: use of tribal college, elders, and professionals.
There needs to be a Native American coordinator.
Board Committee Members: Jon McArthur, Judy Hanson and Greg LaVoy.
2013 Annual Radio Contract.
MOTION BY Hanson to approve the local radio station annual service contract at the same rate of $3000 coverage of school events and advertisements. SECONDED BY Large. VOTE-u/c
Revision Policy #524M Technology & Internet Access.
MOTION BY McArthur to approve the revision of Policy #524M Student and Staff Technology Equipment and Internet Access. SECONDED BY Hanson. VOTE-u/c
Student Information System.
MOTION BY Large to approve the adoption of Synergy as the districts new student information system software and program and the set-up cost of $18,578.00. SECONDED BY Hanson. VOTE-u/c
Resignations & Retirements;
MOTION BY McArthur to approve the resignation due to retirement of teacher Peggy Darco effective January 7, 2013 last day of employment and extend a “Thank You” for her service. SECONDED BY VanDenEinde. VOTE-u/c
MOTION BY Large to name Hailie Brunner as a Para-Professional for the remainder of the 2012-13 School Year. SECONDED BY LaVoy. VOTE-u/c
Notification of Intent to Negotiate;
Jeff Bisek, Superintendent has submitted a letter of “Notice of Intent to Negotiate” an agreement on employment with the Mahnomen School District prior to the expiration of the current contract. Contract expiration date is June 30, 2013
ISD #432 Non-Licensed Personnel has submitted a letter of “Notice of Intent to Negotiate” an agreement on employment with the Mahnomen School District for the 2013-15 school years.
MOTION BY McArthur to adjourn the meeting at 7:17 p.m. SECONDED BY Hanson. VOTE- u/c
RESPECTFULLY SUBMITTED: APPROVED BY:
Judy Hanson, Clerk Presiding Officer on date of approval Public School District #432