Mahnomen ISD #432

School Board Minutes January 10, 2011

MINUTES

ANNUAL ORGANIZATIONAL AND

REGULAR MONTHLY BOARD MEETING AGENDA

 I.S.D. NO. 432, MAHNOMEN, MINNESOTA

     JANUARY 10, 2011

 

CALL TO ORDER at 6:04 pm by Jim DeVries, the 2010 Chair.

 

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson, Jonathan Large, Jon McArthur and Greg LaVoy. Staff participating at the table were: Superintendent Jeff Bisek, Principal Ramona Miller and Secretary Delane Schaumburg.

 

 

Staff and visitors in attendance:  Mahnomen Pioneer Representative, Jennifer Jurina, Tyler Liebl, Kathy Stronstad and Becky Olson. 

  

ELECTION OF CHAIR FOR 2011 

   CHAIR for 2011~ Nomination of Jim DeVries.  Motion by VanDenEinde to name Jim DeVries as Chair.  Seconded by LaVoy.  VOTE-u/c

 

MEETING CONDUCTED BY 2011 CHAIR at 6:06 pm.

   VICE CHAIR for 2011~ Nomination of Jon McArthur.  Motion by Hanson to name Jon McArthur as Vice Chair.  Seconded by LaVoy.  VOTE-u/c

 

   CLERK for 2011~ Nomination of Judy Hanson.  Motion by VanDenEinde to name Judy Hanson as Clerk.  Seconded by Large.  VOTE-u/c

 

   TREASURER for 2011~ Nomination of David VanDenEinde.  Motion by LaVoy to name David VanDenEinde as Treasurer.  Seconded by Large.  VOTE-u/c

 

    2011 GOVERNING BOARD DIRECTORS~

Nominations of Greg LaVoy and Jonathan Large as 2011 Directors.  Motion by McArthur to name Greg LaVoy and Jonathan Large as Directors.   Seconded by Hanson.  VOTE-u/c

 

NAMING OF 2011 COMMITTEES BY THE CHAIR; 

FINANCE COMMITTEE; David VanDenEinde, Jim DeVries and Judy Hanson

            POLICY COMMITTEE; Judy Hanson, Jon McArthur and Greg LaVoy

            BUILDINGS & GROUNDS; Jim DeVries, David VanDenEinde and Jonathan Large

            NEGOTIATIONS COMMITTEE; Jim DeVries, David VanDenEinde and Jon McArthur

 

NAMING OF 2011 DELEGATES/LIAISONS BY THE CHAIR;

            Pine-to-Prairie Vocational Center: David VanDenEinde

            MSBA: Jon McArthur

            MSHSL: Judy Hanson

            Food Service Hearing Officer: Jim DeVries

            BRIC Special Education: Judy Hanson & Superintendent of Schools

           

ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS

MOTION BY McArthur to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.  

SECONDED BY VanDenEinde.  VOTE-u/c

 

SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS

MOTION BY McArthur to set the 2011 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center.  Columbus Day is not considered a District Holiday and the business of the school district may be conducted.  The specific approved annual meetings dates are as follows:  January 10, 2011, February 14, 2011, March 14, 2011, April 11, 2011, May 9, 2011, June 13, 2011, July 11, 2011, August 8, 2011, September 12, 2011, October 10, 2011, November 14, 2011 and December 12, 2011.   SECONDED BY Large.  VOTE-u/c

           

NAMING OF OFFICIAL NEWSPAPER

MOTION BYLarge to name the Mahnomen Pioneer as the official 2011 newspaper. SECONDED BY LaVoy.  VOTE-u/c

 

NAMING OFFICIAL 2011 DEPOSITORIES

MOTION BYLaVoy to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.

SECONDED BY Large. VOTE-u/c

 

SCHOOL DISTRICT AUTHORIZED 2011 MILEAGE REIMBURSEMENT RATE

MOTION BYMcArthur to set the 2011 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate.   SECONDED BY Hanson.  VOTE-u/c

 

SETTING 2011 SCHOOL BOARD COMPENSATION

MOTION BY VanDenEinde to set the annual member compensation in the amount of $1,400.00

Plus officer compensation as follows; Chair $525.00, Clerk $500.00, Treasurer $225.00, Out of District Meeting compensation $80.00 per day, and Committee Meetings over one (1) hour $60.00

SECONDED BY McArthur.  VOTE-u/c

 

ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER

MOTION BY VanDenEinde to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3.  Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions.   SECONDED BY Hanson.  VOTE-u/c

 

ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED

MOTION BY LaVoy to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.   SECONDED BY McArthur.  VOTE-u/c

 

POLICY MANUAL UPDATES

MOTION BYMcArthur to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual.   SECONDED BY Large.  VOTE-u/c

 

~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~

 

ADOPTING THE AGENDA-

MOTION BYLarge to approve the agenda with additions.  SECONDED BY Hanson. VOTE-u/c

 

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.  None.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the December 13, 2010 Regular Meeting Minutes as presented as well as approving the monthly financial claims for January 10, 2011 totaling $396,829.89 with check numbers 63201-63271 and payables totaling $830.00 with check numbers 63191-63193 and additional payments for January, 2011 totaling $72,948.60 with check numbers 63272-63318 whereby the January total amount of bills paid is; $470,608.49 and also approve this action to recognize and accept the donations as follows; $78.00 from ACS, $1490.30 from Mahnomen Health Center and $2000.00 from Mahnomen County Interagency Collaborative.  SECONDED BY Large.    VOTE-u/c

 

COMMUNICATIONS-Thank you notes.

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representative Report-Maplelag Meeting, Jump Rope A-thon, SnoDaze planning and Prom – April 16.  NWSC-new director, MSBS-Negotiations Seminar, Personnel Committee regarding Title position, School Board – Special Meeting January 26, 2011. 

 

ADMINISTRATION REPORTS-K-12 Principal Report-Winter Holiday Fun, National Assessment Testing, Creativity Festival, Semester Tests, SHIP Grant, BRIC-Reading Intervention Program and Triple A Award Winners – Alex LaVoy and Rachel Refshaw, Attendance and Enrollment. 

Superintendent Report:  Enrollment, 2010-2011 Finance Update, School Nutrition Program Review and MSBA Conference.

 

OLD BUSINESS-

Jeff Bisek presented a Preliminary Report on the Comprehensive Study of Education on the White Earth Indian Reservation-No Action

 

NEW BUSINESS-

2011 Annual Radio Contract. 

MOTION BY             Large to approve the local radio station annual service contract at the same rate of $3000 coverage of school events and advertisements.  SECONDED BY Hanson.  VOTE-u/c

 

PERSONNEL TOPICS-

Memorandum of Understanding

MOTION BY McArthur to adopt the Memorandum of Understanding with Education Minnesota Mahnomen.  SECONDED BY Hanson.  VOTE-u/c

 

ARRA Stimulus Title I Position

MOTION BY DeVries to offer a Retiree Re-employment Agreement for the Title Stimulus Position to Cheryl Hendrickson contingent on her declining Section VI, Article 7 and Article 8 of the Memorandum of Understanding approved on January 10, 2011.    SECONDED BY VanDenEinde.   VOTE-u/c

 

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:28 p.m.   SECONDED BY Large.  VOTE- u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

 

 

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

 

            

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