Mahnomen ISD #432

School Board Minutes June 13, 2011

MINUTES

ANNUAL ORGANIZATIONAL AND

REGULAR MONTHLY BOARD MEETING

I.S.D. NO. 432, MAHNOMEN, MINNESOTA

June 13, 2011

 

CALL TO ORDER at 6:02 pm by Jim DeVries in the H.S. Media Center.

           

ROLL CALL Board Members Present: Jim DeVries, Judy Hanson, Jonathan Large, Greg LaVoy and Jon McArthur.  Absent:  David VanDenEinde.  Staff participating at the table were:  Superintendent Jeff Bisek and Secretary Delane Schaumburg.

 

Staff and visitors in attendance: Mahnomen Pioneer, Jennifer Jurina and Jade Spaeth, KRJM Radio, Ken Flaten, Kathy Stronstad, Kristin Johnson and Kevin Hedstrom.

 

 

ADOPTING THE AGENDA-

MOTION BY McArthur to approve the agenda as presented.  SECONDED BY LaVoy.  VOTE-u/c

 

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING- None

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS-        

MOTION BY Hanson to approve the May 9, 2011 Regular Meeting Minutes as presented as well as monthly financial claims for June 13, 2011 totaling $122,775.45 with check numbers 63878-63954 and payables totaling $23,443.23 with check numbers 63831-63840, 63848-63869 and 63955 and additional payments for June, 2011 totaling $77,774.10 with check numbers 63956-63985 whereby the June total amount of bills paid is; $223,992.78, and also approved this action to recognize and accept the following donations:  $5.19 – Ohiopyle Prints, Inc., $200.00 – White Earth Tribal  Council for Envirothon, and $6,000.00 Norman/Mahnomen Public Health – SHIP Grant (nutrition and wellness).  SECONDED BY Large.  VOTE-u/c       

 

COMMUNICATIONS–

Miller McDonald, Inc. - Annual Pre-audit confirmation

 

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representative-None, Pairing Committee Meeting – May 12, Building and Grounds – Football Field, MSBA – Summer Seminar, August 8.

 

ADMINISTRATION REPORTS-K-12 Principal Report-Report Submitted

Superintendent Reports:  Enrollments, 2010-11 Finance Update, State Legislative Update, Audit confirmation – July 11 – 15th, Mahnomen/Waubun Pairing survey, Buildings/Grounds Committee-Roof maintenance, Football field update, Negotiations, Title I Allocations and Personnel Search for open positions.

 

MOTION BY McArthur to hold the July 11, 2011 School Board Meeting in the Superintendent’s Office.  SECONDED BY Large.  VOTE-u/c.

 

OLD BUSINESS-

Summer 2011 Improvements

 

MOTION BY Large to bring back to discussion quote for the replacement of exterior doors at entrances No 2, 12 & 14.  SECONDED BY McArthur.  VOTE-u/c

 

MOTION BYHanson to accept the quote from Gordon Construction for the replacement of exterior doors at entrances No. 2, 12 & 14.   SECONDED BY Large.  VOTE-u/c

 

Third Reading and Action on Policy #714 Fund Balances

MOTION BY McArthur to read and approve the establishment of Policy 714 Fund Balances.  SECONDED BY Hanson.  VOTE-u/c

 

NEW BUSINESS-

First Reading of Policy #534 Restrictive Procedures for Children with Disabilities

 

Resolution Committing Fund Balance

At the regular meeting of the Board of Education ISD #432, Mahnomen, held on the 13th day of June, 2011; Board member Large offered the following resolution, which was seconded by LaVoy.

 

                        Whereas, board action is required to formalize the commitment of fund balance to specified purposes.

                        Now, therefore, be it resolved by the Board of Education of ISD #432 that effective June 13, 2011 the fund balance and specific purposes for which they are committed are as follows.

 

Fund

Specific Purpose

Amount or Calculation

General

Severance & Separation

$100,000

 

Upon roll call of Board members, the vote stood as follows:

 

Members voting in the affirmative:  McArthur, Hanson, Large, LaVoy, and DeVries.

 

Members voting in the negative:  None

 

Upon this vote, this Committing Fund Balance Resolution is duly and effective upon the signature of 

 

the Board Chair.   __________________________________________

                                    (Board Chairman)

 

Grant Applications

MOTION BYHanson to submit a Monsanto Grow Rural Education Grant of $25,000 for improving application of science & math skills with technology skill development.  SECONDED BY McArthur.  VOTE-u/c

 

Adoption of FY-12 Preliminary Budget

MOTION BYHanson to approve the FY-11 School Year Interim Budget as follows;

FUND                                                 REVENUE                 EXPENDITURE

01 General                                         $7,600,000                  $7,800,000

02 Food Service                                  $ 312,000                    $312,000

04 Community Service                       $ 123,000                    $ 123,000

07 Debt Redemption                          $ 423,000                    $ 423,000

TOTALS                                           $8,458,000                    $ 8,658,000

SECONDED BY LaVoy.  VOTE-u/c

 

Annual Notice to Employees

MOTION BYLarge to approve the annual Notice To Employees: Drug and Alcohol notification for the 2011-2012 School Year as presented.  SECONDED BY            McArthur.   VOTE-u/c

 

Revision of Policies 495M, 496M, AND 497M

MOTION BYMcArthur to approve the annual modification of these policies with the only changes being $.05 increase to breakfast and lunch price.    SECONDED BY LaVoy.  VOTE-u/c

 

MREA Annual Membership

MOTION BYHanson to approve the annual membership to Minnesota Rural Education Association (MREA) and pay dues of $1702 for the 2011-2012 School Year.  SECONDED BY Large.  VOTE-u/c

 

NAFIS Annual Membership

MOTION BYHanson to approve the annual membership to National Association of Federally impacted Schools (NAFIS) and pay dues of $887 for the 2011-2012 School Year.  SECONDED BY LaVoy.  VOTE-u/c

 

Purchase of Service Agreement for School-based Interventionist Program

MOTION BY McArthur to Table the purchase of the Service Agreement for the School-Based Interventionist Program for the 2011-2012 School Year as presented.   SECONDED BY Hanson.  VOTE-u/c

 

Purchase of Service Agreement for Children’s Therapeutic Services & Supports

MOTION BYLaVoy to approve the purchase of the Service Agreement for the Children’s Therapeutic Service & Supports Program for the 2011-12 School Year as presented.  SECONDED BY Hanson.  VOTE-u/c                              

 

Action to Recognize the School Group Health Insurance Premiums

MOTION BYHanson to approve the FY-12 school group health insurance rates for the districts current three plans, with the NWSC insurance pool, monthly single/family rates as follows;

  1. Double Gold-                                      $685.00/1,831.00
  2. First Dollar-                                         $526.00/1.440.00
  3. CDHP 860/865 (HAS/VEBA)-          $452.50/1,210.00

SECONDED BY McArthur.  VOTE-u/c

 

Action to Disburse NW MN Foundation Scholarship Funds

MOTION BYLarge to approve the Disbursement of the Northwest Minnesota Foundation Scholarship Funds as recommended by the scholarship selection committee.  SECONDED BY   LaVoy.  VOTE-u/c

 

PERSONNEL TOPICS-

Action to Add Title I Positions for 2011-12 School Year

MOTION BYLaVoy to add a primary Title I elementary teacher position for the 2011-12 school year.

SECONDED BY McArthur.  VOTE-u/c

 

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:02 p.m.   SECONDED BY Large.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

 

_____________________________                                      ______________________________

Judy Hanson, Clerk                                                                Presiding Officer

Public School District #432

Home School Board Board Minutes School Board Minutes June 13, 2011