Mahnomen ISD #432

School Board Minutes December, 12, 2011

 

MINUTES

ANNUAL ORGANIZATIONAL AND

REGULAR MONTHLY BOARD MEETING

I.S.D. NO. 432, MAHNOMEN, MINNESOTA

December 12, 2011

 

CALL TO ORDER at 6:02 pm by Jim DeVries in the High School Media Center. 

           

ROLL CALL Board Members Present: Jim DeVries, Judy Hanson, Greg LaVoy Jonathan Large, David VanDenEinde and Jon McArthur.  Staff participating at the table were:  Superintendent Jeff Bisek, Principal Ramona Miller and Secretary Delane Schaumburg.

Staff and visitors in attendance: Mahnomen Pioneer, Jennifer Jurina, KRJM Radio, Ken Flaten and Gage Degerness.

ADOPTING THE AGENDA-

MOTION BY Large to approve the agenda with additions.  SECONDED BY VanDenEinde.  VOTE-u/c

 

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING- None

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS-          

MOTION BY Hanson to approve the November 14, 2011 Regular Meeting Minutes as presented as well as monthly financial claims for December 12, 2011 totaling $119,149.65 with check numbers 64645-64724 and payables totaling $32,081.71 with check numbers 64589; 64638-64644 and additional payments for December 12, 2011 totaling $20,865.71 with check numbers 64725-64752 whereby the December total amount of bills paid is; $172,097.07, and also approve this action to recognize and accept the following donations-ProAg Services - $50 - FFA.   SECONDED BY LaVoy.  VOTE-u/c      

 

COMMUNICATIONS– Thank you – Memorial; Thank you to EdMN for Christmas Treats

 

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representative-Christmas Party December 22, Hallway Decorating and selling candy grams, Personnel Committee-Mediation Jan. 30 with ED MN, Building & Grounds – Roof Project, Meet and Confer met, Region I-Joint Powers Board Election Ballots, BRIC-Work load analysis, MSBA-Conference Jan. 12-13, Technology Committee – Report, Jim DeVries, Jon Large and Jon McArthur interested in being on committee.  

 

ADMINISTRATION REPORTS-K-12 Principal Report-White Earth Dental Work, Jingle Bell Shop, ACT Tests, Brother Eagle Press Release, Stellar Counselor/Northwest Mental Health and Attendance. 

Superintendent Reports: Enrollment, 2011-2012 Finance Update and Record Retention Schedule.

 

OLD BUSINESS-

Review of Current Year Budget, Proposed Levy, and calling for Public Comments from the Gallery.

Current Year District & School AYP Improvement Action Plan

            a.  District Plan

            b.  School Level Plan

NEW BUSINESS

Certification of the 2011 Payable 2012 Levy.

MOTION BY VanDenEinde to approve the certification of the 2011 Payable 2012 Levy in the total amount of $572,191.35.   SECONDED BY McArthur.  VOTE-u/c

Roof Replacement Project Bids

MOTION BY McArthur to call for bids on the re-roofing of the High School Building including vocational shops and computer wings with an option to include the ALC Building and using Foss Architecture as project managers.  SECONDED BY Hanson.  VOTE-u/c

Adopt the Revised Budget for FY-12

MOTION BY Hamson to adopt the Revised Budget for FY-12 as follows:

            Fund                                                Revenue                                     Expenditures

01 General                                     $7,492,000                                          $7,927,800

02 Food Service                              $ 312,000                                            $ 312,000

04 Community Service                   $ 123,000                                            $ 123,000

07 Debt Redemption                      $ 423,000                                            $ 423,000

TOTALS                                      $8,350,000                                         $ 8,785,800

SECONDED VanDenEinde.  VOTE-u/c

Setting Date, Time and Location for the 2012 Organizational and January Regular Board Meetings.

MOTION BY Large to set the 2012 organizational meeting for January 9, 2012 at 6:00 pm in the High School Media Center.  Also, the January, 2012 regular monthly board meeting will set as January 9, 2012 at 6:00 p.m. in the High School Media Center.  SECONDED BY LaVoy.  VOTE-u/c

Resolution directing the Administration to make Recommendations for Reductions in Programs and Positions and Reasons therefore.

MEMBER McArthur introduced the following resolution and moved its adoption

            WHEREAS, the financial condition of the state of Minnesota and the school district dictates that the school board must reduce expenditures immediately, and

            WHEREAS, there has been a reduction in student enrollment, and,

            WHEREAS, this reduction in expenditure and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and

            WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

            BE IT RESOLVED, by the School Board of Independent School District No. 432, as follows:

            That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

            The motion for the adoption of the foregoing resolution was duly SECONDED BY Member Large and upon vote being taken thereon, the following

VOTED in favor thereof:  McArthur, Large, LaVoy, Hanson, VanDenEinde and DeVries

and the following voted against the same:  None

whereupon said resolution was declared duly passed and adopted.

Calendar Change – January 2nd Legal Holiday

MOTION BY LaVoy to change the district calendar to close school on January 2, 2012 due to observation of New Year’s Day as a legal holiday and make-up on February 17, 2012 as a Staff Development Day.     SECONDED BY Hanson.   VOTE-u/c

PERSONNEL TOPICS-

 

Staff Resignations & Retirements

MOTION BY McArthur to accept the verbal resignation from Gail Anderson as part-time cook as of December 9, 2011.  SECONDED BY VanDenEinde.  VOTE-u/c

 

MOTION BY Hanson to accept the verbal resignation from Stephen Funk and Stephanie Swiers from winter coaching assignments for the 2011-12 school season.  SECONDED BY Large.  VOTE-u/c

Winter Coaching Assignments

MOTION BY Hanson to name John Clark Sr. as assistant boys basketball coach for School Year 2011-12.  SECONDED BY LaVoy.  VOTE-u/c

 

MOTION BY Large to name Megan Harsha as Dance-line Advisor for School Year 2011-12.

SECONDED BY Hanson.  VOTE-u/c

 

MOTION BY LaVoy to name Alicia Schoenborn as Assistant Dance-line Advisor for School Year 2011-12.  SECONDED BY Hanson.  VOTE-u/c

Appointments

MOTION BY McArthur to name Michelle Fjeld as Elementary Teacher beginning January 2, 2012 for the remainder of the 2011-12 School Year.  SECONDED BY Large.  VOTE-u/c

 

MOTION BY LaVoy to name Pat Athmann as Para-professional beginning January 2, 2012 for the remainder of the 2011-12 School Year.  SECONDED BY McArthur.  VOTE-u/c

 

MEETING RECESS

MOTION BY VanDenEinde to take a 15 minute meeting recess.    SECONDED BY LaVoy.  VOTE-u/c

CLOSED MEETING

Announcement by the Chair that the meeting will be closed at this time for the Annual Evaluation of the Superintendent of Schools- 8:03

Announcement by the Chair that the meeting has been reopened following the Evaluation – 9:00

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 9:00 p.m.   SECONDED BY LaVoy.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

_____________________________                                      ______________________________

Judy Hanson, Clerk                                                                Presiding Officer

Public School District #432

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