Mahnomen ISD #432

School Board Minutes January, 9 2012

MINUTES
ANNUAL ORGANIZATIONAL AND
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JANUARY 9, 2012

 

CALL TO ORDER at 6:00 pm by Jim DeVries, the 2011 Chair.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson, Jonathan Large, Jon McArthur and Greg LaVoy. Staff participating at the table were: Superintendent Jeff Bisek, Principal Ramona Miller and Secretary Delane Schaumburg.

Staff and visitors in attendance:  Mahnomen Pioneer Representative, Sue Kraft, Kathy Stronstad and Christine Stech. 

ELECTION OF CHAIR FOR 2012 

   CHAIR for 2012~ Nomination of Jim DeVries.  Motion by McArthur to name Jim DeVries as Chair.  Seconded by Hanson.  VOTE-u/c

MEETING CONDUCTED BY 2012 CHAIR at 6:02 pm.

   VICE CHAIR for 2012~ Nomination of Jon McArthur.  Motion by Large to name Jon McArthur as Vice Chair.  Seconded by LaVoy.  VOTE-u/c

   CLERK for 2012~ Nomination of Judy Hanson.  Motion by LaVoy to name Judy Hanson as Clerk.  Seconded by McArthur.  VOTE-u/c

   TREASURER for 2012~ Nomination of David VanDenEinde.  Motion by Hanson to name David VanDenEinde as Treasurer.  Seconded by LaVoy.  VOTE-u/c

    2012 GOVERNING BOARD DIRECTORS~

Nominations of Greg LaVoy and Jonathan Large as 2012 Directors.  Motion by VanDenEinde to name Greg LaVoy and Jonathan Large as Directors.   Seconded by Hanson.  VOTE-u/c

NAMING OF 2012 COMMITTEES BY THE CHAIR;    

FINANCE COMMITTEE; David VanDenEinde, Jim DeVries and Judy Hanson

            POLICY COMMITTEE; Judy Hanson, Jon McArthur and Greg LaVoy

            BUILDINGS & GROUNDS; Jim DeVries, David VanDenEinde and Jonathan Large

            NEGOTIATIONS COMMITTEE; Jim DeVries, David VanDenEinde and Jon McArthur

            TECHNOLOGY COMMITTEE; Jonathan Large, Jon McArthur and Jim DeVries

NAMING OF 2012 DELEGATES/LIAISONS BY THE CHAIR;

            Pine-to-Prairie Vocational Center: David VanDenEinde

            MSBA: Jon McArthur

            MSHSL: Judy Hanson

            Food Service Hearing Officer: Jim DeVries

            BRIC Special Education: Judy Hanson & Superintendent of Schools

ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS

MOTION BY Large to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.  

SECONDED BY VanDenEinde.  VOTE-u/c

SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS

MOTION BY Hanson to set the 2012 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center.  Columbus Day is not considered a District Holiday and the business of the school district may be conducted.  The specific approved annual meetings dates are as follows:  January 9, 2012; February 13, 2012; March 12, 2012; April 9, 2012; May 14, 2012; June 11, 2012; July 9, 2012; August 13, 2012; September 10, 2012; October 8, 2012; November 12, 2012; and December 10, 2012.   SECONDED BY McArthur.  

VOTE-u/c

NAMING OF OFFICIAL NEWSPAPER

MOTION BY LaVoy to name the Mahnomen Pioneer as the official 2012 newspaper. SECONDED BY Hanson.  VOTE-u/c

NAMING OFFICIAL 2012 DEPOSITORIES

MOTION BY LaVoy to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.

SECONDED BY Large. VOTE-u/c

SCHOOL DISTRICT AUTHORIZED 2012 MILEAGE REIMBURSEMENT RATE

MOTION BY Hanson to set the 2012 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate.   SECONDED BY VanDenEinde.  VOTE-u/c

 

SETTING 2012 SCHOOL BOARD COMPENSATION

MOTION BY McArthur to set the annual member compensation in the amount of $1,400.00

Plus officer compensation as follows; Chair $525.00, Clerk $500.00, Treasurer $225.00, Out of District Meeting compensation $80.00 per day, and Committee Meetings over one (1) hour $60.00.   There will not be any regular and special meeting compensation.  SECONDED BY VanDenEinde.  VOTE-u/c

 

ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER

MOTION BY LaVoy to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3.  Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions.   SECONDED BY Hanson.  VOTE-u/c

ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED

MOTION BY Hanson to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.   SECONDED BY LaVoy.  VOTE-u/c

POLICY MANUAL UPDATES

MOTION BY McArthur to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual.   SECONDED BY Hanson.  VOTE-u/c

~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~

 

ADOPTING THE AGENDA-

MOTION BY VanDenEinde to approve the agenda as presented.  SECONDED BY Large. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.  None.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the December 12, 2011 Regular Meeting Minutes as presented as well as approving the monthly financial claims for January 9, 2012 totaling $369,949.53 with check numbers 64771-64848 and additional payments for January, 2012 totaling $52,611.89 with check numbers 64849-64873 whereby the January total amount of bills paid is; $422,561.42 and also approve this action to recognize and accept the donations as follows; $400.00 from ProAg Services for FFA and $1,000.00 from Minnesota Vikings Children’s Fund for Athletics.   SECONDED BY Hanson.    VOTE-u/c

 

COMMUNICATIONS-Thank you note.

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representative Report-Christmas Party and Maplelag Meeting planning SnoDaze and Prom; Federal Funds-NAFIS Conference February 26-28; ALC-Report Submitted; Region I-Minutes from November 17, 2011; MSBA-Winter Conference, January 12 & 13 – Jeff Bisek and Jim DeVries attending; MREA-2012 Legislative Platform; School Board Update-Next Technology Meeting and Mahnomen/Waubun Pairing. 

 

ADMINISTRATION REPORTS-K-12 Principal Report-John Clark – Coach of the Week-Minnesota Vikings/WCCO TV High School, Triple A Award-Mitch Kochmann, SnoDaze-Coronation January 30, 2012, Attendance and Enrollment. 

Superintendent Report:  Enrollment; 2011-2012 Finance Update; and Foss Architecture-Roof Project.

OLD BUSINESS-None

NEW BUSINESS-

2012 Annual Radio Contract.

MOTION BY             Large to approve the local radio station annual service contract at the same rate of $3000 coverage of school events and advertisements.  SECONDED BY LaVoy.  VOTE-u/c

 

NWSC Wellness Incentive Pilot Program.          

MOTION BY             McArthur to approve the Letter of Agreement, Personnel Policy and Memorandums of Understanding with Education Minnesota-Mahnomen and Mahnomen Association of Non-Licensed Personnel on the participation in the NWSC Wellness Incentive Pilot Program.  SECONDED BY Hanson.  VOTE-u/c

 

2012 Sheriff School Liaison Office Agreement.

MOTION BY             McArthur to approve the Agreement with Mahnomen County Sheriff Department for School Liaison Officer services for year 2011-12 at the rate of $44,671.87.   SECONDED BY LaVoy.  VOTE-u/c

Record Retention Schedule.

MOTION BY             Large to adopt the School District General Records Retention Schedule as presented.

SECONDED BY Hanson.   Discussion –

MOTION BY VanDenEinde to table the motion to adopt the School District General Records Retention Schedule as presented.  SECONDED BY McArthur.  VOTE-u/c

AMERICAN INDIAN EDUCATIONAL TRANSMITTAL OF RESOLUTION-

MOTION BY Hanson to respond to the non-concurrent resolution of the committee by restating the committee concerns/ recommendations and providing District responses:

There is a need to infuse Native American culture into the day-to-day education.  This would include history, music, and language.

The district will continue to investigate with White Earth Tribal Education staff the availability of approved curriculum to incorporate into different subject areas especially if it helps meet the district’s learning objectives for its students. At previous meetings, White Earth area school administrators had discussed the creation of an approved broad curriculum that could be used by area school districts. District administration will follow up on that discussion at the next area administrator’s meeting.

 

Teachers need additional training and in-service revolving on cultural issues: history tribal government, historical trauma.

The current year calendar had 4 staff development days scheduled with an emphasis on implementing AYP improvement goals in Reading and Math. As part of future staff development planning these days could include cultural issues or additional days aside for staff development. To create additional staff development time the district would need to either convert some student contact time or negotiate more days into the contract. 

 

During the 2010-2011 school year district staff took part in 2 area joint staff development workshops which, included sessions on Historical Trauma, Native Spirituality and History of White Earth. A similar in-service could be set up locally or jointly with neighboring schools.

There should be a Native American club.

It has been several years since the district has had a Native American Club. The advisor position would need to filled.

 

Recently the Title VII program has started an after school cultural program meeting one day per week for elementary students and another day for secondary students. It may be possible to expand or incorporate this program.

 

There needs to be more parent input from American Indian parents.

Parental involvement is important to student success, the district’s AYP Improvement Plan acknowledges that factor and has listed increased parental/community involvement as part of its goal.

 

The district AYP Leadership Team will continue to look for more ways to seek out and encourage increased parent and community involvement. They are open for suggestions.

A greater use of community resources needs to be happening in the school: use of tribal college, elders, and professionals.

As part of the district’s goal of increasing community involvement, staff has been asked to utilize more guest speakers and local resources. Staff has suggested creating a list of community resource people that staff could contact for assistance. Utilizing the parent committee to give suggestions of potential resource people could be the first step.

There needs to be a Native American coordinator.

Administration will investigate with other district’s that have a Native American coordinator position on how they utilize and fund the position. Current budget constraints would require reallocation of revenues to fund a position. Tenure and licensing statutes would need to be followed.

There needs to be a Native American parent on staff hiring committees.

Typically other than for administration positions interview committees have comprised of representation from administration and staff. This is mainly due to timing logistics and confidentiality issues. Anti-discrimination laws may find bias in the selection based on ethnicity.

SECONDED BY McArthur.  VOTE-u/c

PERSONNEL TOPICS-

Resignations & Retirements;

MOTION BY VanDenEinde to approve the resignation due to retirement of teacher David Workman effective the end of the 2011-2012 School Year and extend a “Thank You” for his service.

SECONDED BY LaVoy.  VOTE-u/c

Pay Equity Report;

MOTION BY Hanson to approve the Minnesota Pay Equity Report as submitted.  SECONDED BY Large.  VOTE-u/c

Winter Coaching Assignment;

MOTION BY Large to name Jamie Wark as Jr. High boys basketball coach for School Year 2011-12.

SECONDED BY McArthur.  VOTE-u/c

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:42 p.m.   SECONDED BY LaVoy.  VOTE- u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432                

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