Mahnomen ISD #432

School Board Minutes June 11, 2012

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
June 11 2012

 CALL TO ORDER at 6:00 pm by Jim DeVries in the High School Media Center.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson, Jonathan Large, and Jon McArthur.  Absent:  Greg LaVoy.  Staff participating at the table were: Superintendent Jeff Bisek, Principal Ramona Miller and Secretary Delane Schaumburg.

Staff and visitors in attendance:  Mahnomen Pioneer Representative, Jennifer Jurina, KRJM Radio, Ken Flaten, Guest: Jacob Melby and Holly Ristau.

 

ADOPTING THE AGENDA-

MOTION BY McArthur to approve the agenda as presented.  SECONDED BY Hanson. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING. 3rd Grade Student Magazine – Holly Ristau, Librarian

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY VanDenEinde to approve the May 14, 2012 Regular Meeting Minutes and the May 21, 2012 Special Meeting Minutes as presented as well as approving the monthly financial claims for June 11, 2012 totaling $93,895.01 with check numbers 65457-65519 and Payables totaling $27,607.34 with check numbers 65432-65435; 65443-65447 and additional payments for June 11, 2012 totaling $70,465.43 with check numbers 65523-65566 whereby the June total amount of bills paid is $191,967.78 and also approve this action to recognize and accept the donations as follows: NONE.  SECONDED BY McArthur.    VOTE-u/c

 

COMMUNICATIONS-Thank yous.

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Testing-MDE designating Mahnomen Elementary as a Priority School, Building & Grounds-update, BRIC Sp. Ed.– May Meeting Minutes, MSBA-Summer Session – August 5-7, Technology Committee-ITV and Bandwidth update, School Board – Jacob Melby accepted the Elementary Principal Position. 

 

ADMINISTRATION REPORTS-K-12 Principal Report-Graduation, Boys Golf Team is off to State, Girls Golf Team – 2 are going to State, Perfect Attendance, 6th Grade Attendance Award, Attendance, Mighty Milers, Mahnomen Public School Local Literacy Plan.

Superintendent Report: 2011-2012 Finance Update.

 

OLD BUSINESS-

Summer 2012 Improvements

MOTION BY Large to accept the quote from Northwest Iron Fireman Inc. for the replacement of the wood chip boiler auger for the total sum of $13,019.   SECONDED BY VanDenEinde.  VOTE-u/c

MOTION BY McArthur to accept the quote from Lundon Concrete, LLC for the replacement concrete retaining wall steps and flagpole sidewalk for the total sum of $5,760.83.  SECONDED BY Hanson.  VOTE-u/c

Second Reading of Policy #721 Health & Safety Policy

 

NEW BUSINESS-

Adoption of FY-12 Final Budget

MOTION BY Hanson to approve the FY-12 School Year Final Budget as follows;

FUND                                                REVENUE                           EXPENDITURE

01 General                                           $7,833,000                                      $7,873,000

02 Food Service                                    $ 348,000                                         $338,000

04 Community Service                         $ 130,000                                        $ 130,000

07 Debt Redemption                            $ 417,300                                        $ 349,000

TOTALS                                             $8,728,300                                     $ 8,690,000

SECONDED BY Large.  VOTE-u/c

 

Resolution Committing Fund Balance

At the regular meeting of the Board of Education ISD #432, Mahnomen, held on the 11th day of June, 2012; Board member  McArthur offered the following resolution, which was Seconded by VanDenEinde.

                        Whereas, board action is required to formalize the commitment of fund balance to specified purposes.

                        Now, therefore, be it resolved by the Board of Education of ISD #432 that effective June 11, 2012 the fund balance and specific purposes for which they are committed are as follows.

Fund

Specific Purpose

Amount or Calculation

General

Severance & Separation

$100,000

General

Technology Initiative & Upgrade

$100,000

Upon roll call of Board members, the vote stood as follows:

Members voting in the affirmative:  McArthur, Large, Hanson, VanDenEinde, and DeVries.

Members voting in the negative:  None.

Upon this vote, this Fund Balance Resolution is duly effective upon the signature of the

_/s/_________________________________________

                                    (Board chairman)

 

Adoption of FY-13 Preliminary Budget

MOTION BY Hanson to approve the FY-13 School Year Interim Budget as follows;

FUND                                                 REVENUE                          EXPENDITURE

01 General                                            $7,680,000                                    $8,209,500

02 Food Service                                     $ 343,000                                      $ 343,000

04 Community Service                           $ 130,000                                      $ 130,000

07 Debt Redemption                              $ 417,000                                      $ 417,000

TOTALS                                              $8,570,000                                   $ 9,099,500

SECONDED BY VanDenEinde.  VOTE-u/c

 

Annual Notice to Employees

MOTION BY McArthur to approve the annual Notice To Employees: Drug and Alcohol notification for the 2012-2013 School Year as presented.   SECONDED BY Large.  VOTE-u/c.

 

NAFIS Annual Membership

MOTION BY Hanson to approve the annual membership to National Association of Federally impacted Schools (NAFIS) and pay dues of $1,550 for the 2012-2013 School Year.  SECONDED BY Large.  VOTE-u/c.

 

Technology Workshop

MOTION BY McArthur to approve the request for out-of-state travel expenses for Technology Director, Ben Dahlin to attend the Google Apps Summit in Nebraska.  SECONDED BY Large.  VOTE-           u/c.

 

CALLING FOR 2012 SCHOOL ELECTION-

 

MOTION BY VanDenEinde To introduce and move the following school election resolution:

RESOLUTION ESTABLISHING DATES

FOR FILING AFFIDAVITS OF CANDIDACY

 

BE IT RESOLVED by the School Board of Independent School District #432, as follows:

1.  The period for filing affidavits of candidacy for the office of school board member of Independent School District #432 shall begin on July 31, 2012 and shall close on August 14, 2012.  An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5 o’clock p.m. on August 14, 2012.

2.  The clerk is hereby authorized and directed to cause notice of said filing dates to be published in the Mahnomen Pioneer, the official newspaper of the district, at least two weeks prior to the first day to file affidavits of candidacy.

3.  The clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least ten days prior to the first day to file affidavits of candidacy.

4.  The notice of said filing dates shall be substantially the following form:

NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD

INDEPENDENT SCHOOL DISTRICT NO. 432

MAHNOMEN PUBLIC SCHOOL, MAHNOMEN, MINNESOTA

 

NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy for the office of school board member of Independent School District No. 432 shall begin on July 31, 2012, and shall close at 5:00 o'clock p.m. on August 14, 2012.

The general election shall be held on Tuesday, November 6, 2012.  At that election 3 members will be elected to the School Board for terms of four (4) years each.    

Affidavits of Candidacy are available from the school district clerk, 

P.O. Box 319, Mahnomen, MN   56557.  The filing fee for this office is $2.  A candidate for this office must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same general election.

The affidavits of candidacy must be filed in the office of the School District Clerk and the filing fee paid prior to 5:00 o'clock p.m. on August 14, 2012.

Dated:  June 11, 2012                                                             BY ORDER OF THE SCHOOL BOARD

/s/                                                                    

School District Clerk 

SECONDED BY Large.  VOTE-u/c

 

Purchase of Service Agreement for Children’s Therapeutic Services & Supports

MOTION BY Hanson to approve the purchase of the Service Agreement for the Children’s Therapeutic Service & Supports Program for the 2012-13 School Year as presented.  SECONDED BY VanDenEinde.  VOTE-u/c       

 

Calling for Bus Transportation Service Quotes

MOTION BY Large to call for written quotations for Pupil Transportation Services for School Years 2012-13 and 2013-14.  SECONDED BY VanDenEinde.  VOTE-u/c      

 

Action to Disburse NW MN Foundation Scholarship Funds

MOTION BY VanDenEinde to approve the Disbursement of the Northwest Minnesota Foundation Scholarship Funds as recommended by the scholarship selection committee.   SECONDED BY Hanson.  VOTE-u/c 

 

PERSONNEL TOPICS-

Annual Approval of Teacher Assignments-

MOTION BY McArthur to direct the officers to sign teacher annual Notice of Assignment letters and contracts for the 2012-2013 school year.  SECONDED BY          Large.  VOTE-u/c

 

Authorization of Issuing FY-13 12-Month Employee Notice of Assignments-

MOTION BY             Hanson to direct the officers to sign the annual Notice of Assignment letters for 12-month Non-Licensed staff as per previously agreed upon salary and benefit schedules.  SECONDED BY VanDenEinde.  VOTE-u/c.

 

 

 

Federal Programs Consulting Agreement

MOTION BY McArthur to hire David Workman as an Independent Consultant for the 2012-13 school year for Federal Programs & Priority School Improvement Plan on an as needed basis at a rate of $70 per hour plus mileage.  SECONDED BY Hanson.  VOTE-u/c.

 

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:15 p.m.   SECONDED BY VanDenEinde.  VOTE- u/c

 

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

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