Mahnomen ISD #432

School Board Minutes July, 2012

July 9, 2012

 CALL TO ORDER at 6:00 pm by Jim DeVries in the Superintendent’s Office.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson, Jonathan Large, Greg LaVoy and Jon McArthur. Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby and Secretary Delane Schaumburg.

Staff and visitors in attendance:  Mahnomen Pioneer Representative, Jennifer Jurina, KRJM Radio, Ken Flaten, Staff – Kathy Stronstad, Alicia Schoenborn and Kristin Johnson.



MOTION BY McArthur to approve the agenda as presented.  SECONDED BY Hanson. VOTE-u/c




MOTION BY Hanson to approve the June 11, 2012 Regular Meeting Minutes as presented as well as approving the June 29, 2012 bills #1 totaling $32,860.13 with check numbers 65575-65598 and June 29, 2012 payables totaling $229,482.86 with check numbers 65520-65522; 65567-65574; June 29, 2012 bills #2 totaling $4,720.37 with check numbers 65671-65683 along with the monthly financial claims for July 9, 2012 totaling $109,657.17 with check numbers 65599-65661 and additional payments for July 2012 totaling $85,412.90 with check numbers 65684-65706 whereby the July total amount of bills paid is $195,070.07, and also approve this action to recognize and accept the following donations- None.   SECONDED BY VanDenEinde.    VOTE-u/c





Federal Funds-MCE Race to Top-White Earth Early Childhood Grant, Testing & AYP-SIP & SIG application update, Region I-May 24, 2012 minutes, BRIC-June 19, 2012 minutes, MSBA-Registration reminder Summer Seminar is August 5 & 6, Technology Committee-4th Grade I-Pad initiative. 


ADMINISTRATION REPORTS-Elementary Principal-Race to the Top Grant Opportunity, Elementary School Improvement Plan update, Elementary Master Calendar, Early Childhood Special Ed. And Elementary Secretary positions posted.

Superintendent Report:  NAFIS – September 23-25, 2012, Summer Project Update and Auditors at school. 



Third Reading & Action on Policy #721M Health & Safety Policy

MOTION BY Large to read and approve the establishment of Policy #721M Health & Safety.  SECONDED BY Hanson.  VOTE-u/c

Bus Transportation Service Quotes-Quotes were received.


Calling for FY 2013 Bids

MOTION BY McArthur to call for sealed price competitive product bids for dairy products, bakery products, snow removal, and wood chip fuel products, per specifications set by the district. Said bids are to be sealed and addressed to School Board Clerk, ISD No. 432, PO Box 319 Mahnomen, MN 56557 by 1 p.m. August 6, 2012. The School District reserves the right to waive any irregularities and accept or reject any or all bids.  SECONDED BY VanDenEinde.  VOTE-u/c

Setting Impact Aid Hearing

MOTION BY VanDenEinde to set September 6, 2012 at 6:00 p.m. in the location of the high school media center for the District Impact Aid Hearing 2012-2013 school year.  SECONDED BY Hanson. VOTE-u/c

Revision of Policies 495M, 496M, AND 497M

MOTION BY Hanson to approve the annual modification of these policies with the only changes being;  $.05 increase on paid lunch and breakfast.  SECONDED BY LaVoy.  VOTE-u/c

MSHSL Foundation Grant Resolution

MOTION BY McArthur to approve the resolution to apply for the MSHSL Foundation Student Participation Grant when available.  SECONDED BY Large.  VOTE-u/c

Offer vs. Serve option

MOTION BY VanDenEinde to use the Offer vs. Serve option in the student food service program for the 2012-13 school year.  SECONDED BY LaVoy.  VOTE-u/c

Health and Safety Program Budget

MOTION BY Large to approve the Health and Safety Program Budget for FY 12, 13 and 14 by Finance Code and forward to MDE as presented.  SECONDED BY Hanson.  VOTE-u/c

MSBA Annual Membership

MOTION BY Hanson to approve the annual membership and pay dues of $3,431 to Minnesota School Board Association (MSBA) for FY12-13 as presented.  SECONDED BY McArthur.  VOTE-u/c

Approval of Financial Signatures

MOTION BY LaVoy to approve the following signature accounts and authorized signatures:

            Petty Cash: Superintendent Jeffrey Bisek and Business Manager Mary Torgerson

            District Checks: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, School Board Chair James DeVries, Clerk Judy Hanson, and Treasurer David VanDenEinde

Money Market Savings and Alternative Facilities Bond: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, and Treasurer David VanDenEinde

Student Activity Account: Student Activity Secretary Delane Schaumburg, Principal Ramona Miller, Principal Jacob Melby, Superintendent Jeffrey Bisek, and Business Manager Mary Torgerson


Acknowledgement of Title IX Compliance

MOTION BY McArthur to direct the Clerk to certify the Statement of Assurance and forward this action to the MDE.  SECONDED BY Hanson.  VOTE-u/c

Public Acknowledgement of Equal Rights Compliance, Naming of Title IX Coordinator, and Identifying a Harassment Free Workplace Contact Person

MOTION BY Large to acknowledge that all educational opportunities will be offered without regard to sex, race, color, national origin, or any handicapping disabilities. Also, to name Superintendent Jeff Bisek as the school district’s Title IX Coordinator. Office is located in the Mahnomen Public School Building with a telephone number (218) 935-2211. This school board action also testifies that this school district is a Harassment Free Workplace. The school district and its employees will maintain a working atmosphere free of discriminatory insult, insinuation, or intimidation, and all forms of employee sexual harassment, verbal or physical. To this end, the district has developed a sexual harassment policy and hereby appoints Superintendent Jeff Bisek as the district contact person, he may be reached at (218) 935-2211.  SECONDED BY Hanson.  VOTE-u/c

Authorize July 23rd bill payments

MOTION BY VanDenEinde to authorize additional bill payment on July 23, 2012.  SECONDED BY LaVoy.  VOTE-u/c

Mahube Headstart Catering Agreement

MOTION BY Hanson to approve the Mahube Headstart Catering Agreement for the 2012-13 program year as presented.  SECONDED BY VanDenEinde.  VOTE-u/c

One-to-One I-Pad Initiative

MOTION BY McArthur to approve the purchase of I-Pads for use in 4th Grade classrooms to start a One-to-One technology instruction initiative.   SECONDED BY Hanson.   VOTE-u/c              


Action to Add Part-time Food Service Position

MOTION BY VanDenEinde to add a 5-½ hour Food Service position for the 2012-13 School Year.

SECONDED BY LaVoy.   Discussion. 

MOTION BY LaVoy to Table the Motion to add a 5 ½ hour Food Service position for the 2012-13 School Year.   SECONDED BY VanDenEinde.   VOTE-u/c

Naming Fall Coaches

MOTION BY LaVoy to approve the fall coaching assignments for the 2012-2013 school year as presented.  Head Football Coach-John Clark, Assistants-Todd Johnson and Bob Larson.  Volunteer Assistant-Steve McMullen, Jr. High Coaches-Brent Hoffner and Ed Snetsinger.  Head Volleyball Coach-Vickie Anderson, Assistant-Carolyn Osenga, Jr. High-Gerri Swiers.   SECONDED BY McArthur.  VOTE-u/c



Resignations & Retirements;

MOTION BY Hanson to approve the resignation of Early Childhood Special Education teacher Jessica Ness effective June 30, 2012 with a “Thank You” for her service.  SECONDED BY VanDenEinde. VOTE-u/c

Extended Leave Request

MOTION BY LaVoy to approve the request from Peggy Darco for an extended leave of absence for the 2012-13 school year.  SECONDED BY VanDenEinde.  VOTE-u/c


MOTION BY McArthur to adjourn the meeting at 7:22 p.m.   SECONDED BY Large.  VOTE- u/c


RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

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