Mahnomen ISD #432

School Board Minutes November 13, 2012

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
November 13, 2012

CALL TO ORDER at 6:00 pm by Jim DeVries in the High School Media Center.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson, Jonathan Large and Greg LaVoy.  Absent: Jon McArthur.  Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Ramona Miller and Secretary Delane Schaumburg.

Staff and visitors in attendance, Terry Schoenborn, Alicia Schoenborn, Olivia LaVoy, Shayna Blue, Dennis Williams, Christy Engelson, Natalee Boyum, Tommy Houdek, Cooper Houdek, Jill Kettner, Miah Kettner, Deb Svendsgaard, Isaac Svendsgaard, Dana Goodwin, DeAndra Williams, Genevieve Williams, Isaiah Harrison and Mahnomen Pioneer Representative, Jennifer Jurina.

 

ADOPTING THE AGENDA-

MOTION BY  Large to approve the agenda as presented.  SECONDED BY VanDenEinde. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING. Alicia Schoenborn, Terry Schoenborn and 4th graders, Natalee Boyum, Cooper Houdek, Miah Kettner, Isaac Svendsgaard, Genevieve Williams and Isaiah Harrison gave an I-pad demonstration.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY VanDenEinde to approve the October 8, 2012 Regular Meeting Minutes as presented as well as approving the November 13, 2012 bills totaling $166,679.15 with check numbers 66098-66204 and payables totaling $33,977.57 with check number 66084-66090 and additional payments for November, 2012 totaling $11,203.36 with check numbers 66219-66242 whereby the November total amount of bills paid is $211,860.08 and also approve this action to recognize and accept the following donations-None.   SECONDED BY Hanson.    VOTE-u/c

 

COMMUNICATIONS-Thank you from students in the Elementary that attended a movie as a reward for Accelerated Reading.

Letter from Region I regarding an open board position.

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representatives-Successful Halloween Dance, Cookie dough and magazine sales for prom, November 1 – blood drive, Turkey hunt for students before Thanksgiving, Fall Leadership Conference, working concessions to raise money for prom. 

Federal Fund-Impact Aid initial payment at 70% lot. Testing & AYP-Letter from MDE Commissioner

Region I-October minutes, BRIC-October meeting minutes, MSBA-Annual Conference January 17-18, MREA-Annual Fall Conference report and election ballot cast, Technology-Public utilities grant.

ADMINISTRATION REPORTS-Elementary Principal-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals.

High School Principal-Volleyball, Football, 100 Wins – Coach Clark and Coach Johnson, Veterans Day Program, Audio Enhancement Unit, Technology Camp, Tardies and Attendance.   

Superintendent Report-Financial Update, and Enrollments. 

 

OLD BUSINESS-

Adopt the FY-12 School District Audit

MOTION BY  Hanson to adopt the FY-12 annual School District Audit as prepared and presented by the auditing firm of Miller McDonald, Inc. Certified Public Accountants.  SECONDED BY Large.  VOTE-u/c

Adopt the Revised Budget for FY-13

MOTION BY  VanDenEinde to adopt the Revised Budget for FY-13 as follows:

            Fund                                                 Revenue                                      Expenditures

01 General                                     $7,325,000                                          $8,110,000

02 Food Service                               $ 346,000                                            $ 360,000

04 Community Service                      $ 116,000                                            $ 130,000

07 Debt Redemption                        $ 362,000                                            $ 346,000

TOTALS                                       $8,149,000                                         $ 8,946,000

SECONDED  BY Hanson.  VOTE-u/c

NEW BUSINESS-

Canvass School Board Election Results

MOTION BY  LaVoy, BE IT RESOLVED by the School Board of Independent School District #432, as follows:

  1. 1.It is hereby found, determined and declared that the general election of the voters of the school district on November 6, 2012, was in all respects duly legally called and held.
  2. 2.As specified in the attached Abstract and Return of Votes Case, a total of 3050 voters of the district voted at said election of three school board members.
    1. a.4-Year Term – James913 Votes
    2. b.4-Year Term – Judy1110 Votes
    3. c.4-Year Term – David973 Votes
    4. d.4-Year Term – Miscellaneous Write-54 Votes
  3. 3.As determined by voter results:
    1. a.James DeVries is elected to the 4-year term beginning January 1, 2013 and ending January 1, 2017.
    2. b.Judy Hanson is elected to the 4-year term beginning January 1, 2013 and ending January 1, 2017.
    3. c.David VanDenEinde is elected to the 4-year term beginning January 1, 2013 and ending January 1, 2017.
  4. 4.The School district clerk is hereby authorized to certify the results of the election to the county auditor of each county in which the school district is located in whole or part.

SECONDED BY Large.  VOTE-u/c

Action to Approve the 2012-13 School Year Non-Licensed Staff Seniority List

MOTION BY  Large to approve the 2012-2013 Non-Licensed Staff Seniority List as presented following due posting and revision.  SECONDED BY Hanson.  VOTE-u/c.

Action to Approve the 2012-13 School Year Licensed Staff Seniority List

MOTION BY  Hanson to approve the 2012-2013 Licensed Staff Seniority List as presented following due posting and revision.   SECONDED BY     Lavoy.  VOTE-u/c

Approval of GASB 45 Valuation Consultant

MOTION BY  VanDenEinde to approve the Agreement for Consulting Services with Hildi Inc. Actuaries & Consultants to provide the full GASB 45 Actuarial Valuation at an approximate fee of $3,000-$3,500.  SECONDED BY Large.  VOTE-u/c

Setting the Evaluation Date, Time and Facilitator to Conduct the December Superintendent Evaluation

MOTION BY  VanDenEinde to name the Vice Chair as the responsible Board Member to facilitate the current year evaluation of the Superintendent with the conference between the School Board Members and the Superintendent to take place immediately following the December 10, 2012 meeting.

SECONDED BY LaVoy.  VOTE-u/c. 

PERSONNEL TOPICS-

Resignations & Retirements;

MOTION BY  Hanson to accept the resignation from Michael Underwood as Girls Jr. High Basketball Coach with a “Thank You” for his service.  SECONDED BY Large. VOTE-u/c.

Appointments;

MOTION BY  Large to name Mitch Drobnick as Girls Jr. High Basketball Coach for the 2012-13 School Year.  SECONDED BY LaVoy.  VOTE-u/c.

MOTION BY  LaVoy to name Barbara Carlson as Head Dance-line Coach for the 2012-13 School Year.  SECONDED BY Hanson.  VOTE-u/c.

MOTION BY  Large to name Randi Noggle as Jr. High Dance-line Coach for the 2012-13 School Year.  SECONDED BY LaVoy.  VOTE-u/c.

ADJOURNMENT-

MOTION BY Large to adjourn the meeting at 7:29 p.m.   SECONDED BY VanDenEinde.  VOTE- u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                  Presiding Officer on date of approval Public School District #432               

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