Mahnomen ISD #432

School Board Minutes June 10, 2013

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JUNE 10, 2013

 

CALL TO ORDER at 6:00 pm by Jim DeVries in the High School Media Center.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Jonathan Large, Jon McArthur and Judy Hanson.   Absent:  Greg LaVoy.  Staff participating at the table were:  Superintendent Jeff Bisek, High School Principal Ramona Miller and Secretary Delane Schaumburg.   

Staff and visitors in attendance:  Mahnomen Pioneer Representative, Sue Kraft, KRJM Radio, Ken Flaten, Kathryn Hoffman-Thompson, Denise Nelson, Ben Dahlin, Juanita Zimmerman, David Zimmerman, Becky Olson, Tim LaVoy, Anita LaVoy, Rob Bruggeman, Gary Bendickson, Lyndon Bendickson, Bob Ahmann and Terry Handyside.   

 

ADOPTING THE AGENDA-

MOTION BY McArthur to approve the agenda with additions.  SECONDED BY VanDenEinde. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.  None. 

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY Large to approve the May 13, 2013 Regular Meeting Minutes as presented as well as monthly financial claims for June 10, 2013 totaling $74,326.81 with check numbers 67097-67161 and Payables totaling $37,073.13 with check numbers 67086-67096; 67162 and additional payments for June 2013 totaling $41,379.38 with check numbers 67171-67197 whereby the June total amount of bills paid is $152,779.32, and also approve this action to recognize and accept the following donations- Mii-gii-way-win Advisory Board - $600 to Athletic Dept. Section Track Meet.  SECONDED BY Hanson.   VOTE-u/c

 

COMMUNICATIONS-None.  

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Personnel Committee-Negotiations; Region I-April 25th Minutes, BRIC-May 21st Minutes;  Technology-May 20th Minutes.

 

ADMINISTRATION REPORTS-Elementary Principal Report-Report Submitted;

High School Principal Report-Mock Crash slide show, State Golf, State Track, Attendance, Nooks given to 7 Students for attendance and Graduation.

Superintendent Report:  Enrollment and State Legislature Updates.

 

OLD BUSINESS-

Transportation Service Reduction

MOTION BY DeVries to accept the contracted bus drivers’ proposal of freezing their rates and the number of routes as the 2012-2013 school year.   SECONDED BY VanDenEinde.  VOTE-u/c

 

NEW BUSINESS-

Action to Update the School District Policies

MOTION BY  McArthur  to approve the MSBA recommended revisions of the following

policies due to best practice, recent statute, or court case action; 203.5, 205, 405, 406, 407, 413, 414, 417, 418, 419M, 422, 425, 509, 515M, 523, 524M, 532, 604, 610, 613M, 620, 624, 707M, 709, 711, 712, 802, 902, 503M, 504, 506M, 526, 527, 533, 602, 609, 703, 801.  SECONDED BY VanDenEinde.  VOTE-u/c

Summer 2013 Building Improvements

MOTION BY VanDenEinde to accept the quote from Tweeton Refrigeration Incorporated. for the

replacement of the walk-in freezer for the total sum of $15,219.  SECONDED BY Hanson.  VOTE-u/c.

 

Annual Notice to Employees

MOTION BY McArthur to approve the annual Notice To Employees: Drug and Alcohol

Notification for the 2013-2014 School Year as presented.  SECONDED BY Hanson.  VOTE-u/c.

 

NAFIS Annual Membership

MOTION BY Hanson to approve the annual membership to National Association of Federally

Impacted Schools (NAFIS) and pay dues of $1,388 for the 2013-2014 School Year.  SECONDED BY Large.  VOTE-u/c.

MREA Annual Membership

MOTION BY McArthur to approve the annual membership to Minnesota Rural Education

Association (MREA) and pay dues of $1,709 for the 2013-2014 School Year.  SECONDED BY VanDenEinde.  VOTE-u/c

 

Adoption of FY-13 Final Budget

MOTION BY VanDenEinde to approve the FY-13 School Year Final Budget as follows;

FUND                                      REVENUE                                           EXPENDITURE

01 General                             $7,837,000                                         $8,177,000

02 Food Service                    $    351,000                                        $    354,000

04 Community Service         $    116,000                                        $    130,000

07 Debt Redemption            $    362,000                                        $    346,000

TOTALS                                  $8,666,000                                         $9,007,000

SECONDED BY Hanson.  VOTE-u/c.

Resolution Committing Fund Balance

At the regular meeting of the Board of Education ISD #432, Mahnomen, held on the 10th day of June, 2013; Board member Jon McArthur offered the following resolution, which was seconded by Jonathan Large. 

Whereas, board action is required to formalize the commitment of fund balance to

Specified purposes.

Now, therefore, be it resolved by the Board of Education of ISD #432 that effective

June 11, 2012 the fund balance and specific purposes for which they are committed are as follows.

Fund               Specific Purpose                                Amount or Calculation

General           Severance & Separation                               $100,000

General           Technology Initiative & Upgrade                $100,000

Upon roll call of Board members, the vote stood as follows:

Members voting in the affirmative: McArthur, Large, Hanson, VanDenEinde and DeVries. 

Members voting in the negative:  None.

Upon this vote, this Fund Balance Resolution is duly effective upon the signature of the

_/s/_________________________________________

(Board chairman)

Adoption of FY-13 Preliminary Budget

MOTION BY Hanson to approve the FY-13 School Year Interim Budget as follows;

FUND                                      REVENUE                               EXPENDITURE

01 General                             $7,513,000                             $7,565,000

02 Food Service                    $    351,000                            $    360,000

04 Community Service         $    116,000                            $    130,000

07 Debt Redemption            $    362,000                            $    346,000

TOTALS                                  $8,342,000                             $ 8,401,000

SECONDED BY VanDenEinde.   VOTE-u/c.

 

Purchase of Service Agreement for Children’s Therapeutic Services & Supports

MOTION BY McArthur to approve the purchase of the Service Agreement for the Children’s

Therapeutic Service & Supports Program for the 2013-14 School Year as presented.  SECONDED BY Hanson.  VOTE-u/c. 

 

School Nurse Contract with Norman-Mahnomen Public Health

MOTION BY VanDenEinde to approve the School Nurse Contract with Norman-Mahnomen Public Health for the 2013-14 program year as presented.  SECONDED BY Large.  VOTE-u/c.

Interquest Detection Canines Contract

MOTION BY McArthur to approve the purchase of the Service Agreement with Interquest

Detection Canines of Northern Minnesota for the 2013-14 School Year as presented.  SECONDED BY Hanson.  VOTE-u/c. 

Action to Disburse NW MN Foundation Scholarship Funds

MOTION BY Hanson to approve the Disbursement of the Northwest Minnesota Foundation Scholarship Funds as recommended by the scholarship selection committee.  SECONDED BY VanDenEinde.   VOTE-u/c

PERSONNEL TOPICS-

MOTION BY DeVries to go into closed session at 6:47, pursuant to the authority granted in Minnesota Statues Section 13D.05, subdivision 2(b).  SECONDED BY VanDenEinde.   VOTE-u/c

MOTION BY Hanson to reconvene from closed session at 6:58.  SECONDED BY McArthur.  VOTE-u/c.

Resignations & Retirements;

MOTION BY DeVries to approve the retirement agreement of teacher Jack Stronstad effective June 10, 2013. SECONDED BY McArthur.  VOTE-u/c.

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:00p.m.   SECONDED BY VanDenEinde.  VOTE- u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

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