Mahnomen ISD #432

School Board Minutes July 8, 2013

JULY 8, 2013


CALL TO ORDER at 6:00 pm by Jim DeVries in the Superintendent’s Office.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Jonathan Large, Greg LaVoy and Judy Hanson.   Absent:  Jon McArthur.  Staff participating at the table were:  Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Ramona Miller and Secretary Delane Schaumburg.   

Staff and visitors in attendance:  Mahnomen Pioneer Representative, Jennifer Jurina, KRJM Radio, Ken Flaten and Deb Neisen.   



MOTION BY VanDenEinde to approve the agenda with additions.  SECONDED BY Hanson. VOTE-u/c




MOTION BY Hanson to approve the June 10, 2013 Regular Meeting Minutes as presented as well as monthly financial claims for June 28, 2013 bills #1 totaling $33,054.49 with check numbers 67203-67235 (ck # 67226-void) and Electronic Transfers totaling $16,299.41; June 28, 2013 bill #2 totaling $12,834.84 with check numbers 67236-67243 and Payables totaling $53,478.93 with check numbers 67198-67202 along with the monthly financial claims for July 8, 2013 totaling $94,508.78 with check numbers 67244-67286 and additional payments for July, 2013 totaling $108,917.74 with check numbers 67287-67319 whereby the July total amount of bills paid is $203,426.52, and also approve this action to recognize and accept the following donations-None.  SECONDED BY LaVoy.   VOTE-u/c


COMMUNICATIONS-Thank you.     



Federal Funds-Registration Fall NAFIS Conference, Personnel Committee-Negotiations; Region I-May 24th Minutes, BRIC-June 19th Minutes; MSBA-Registration Summer Seminar.


ADMINISTRATION REPORTS-Elementary Principal-Student Handbook and Kindergarten Readiness; High School Principal Report-Student Handbook and ALC Summer School.

Superintendent Report:  NAFIS Conference, MSBA Meeting, MSBA Fall Conference, MREA Fall Conference and Summer Projects.



2013-2014 Student Handbook Changes



Calling for FY 2014 Bids

MOTION BY LaVoy to call for sealed price competitive product bids for dairy products, bakery products, snow removal, and wood chip fuel products, per specifications set by the district. Said bids are to be sealed and addressed to School Superintendent, ISD No. 432, P.O. Box 319 Mahnomen, MN 56557 by 1 p.m. August 7, 2013. The School District reserves the right to waive any irregularities and accept or reject any or all bids.  SECONDED BY Large.  VOTE-u/c

Setting Impact Aid Hearing

MOTION BY VanDenEinde to set September 5, 2013 at 6:00 p.m. in the location of the high school media center for the District Impact Aid Hearing 2013-2014 school year.  SECONDED BY Hanson.  VOTE-uc

Revision of Policies 495M, 496M, AND 497M

MOTION BY Hanson to approve the annual modification of these policies with changes as presented.

SECONDED BY VanDenEinde.  VOTE-u/c

MSHSL Foundation Grant Resolution

MOTION BY Large to approve the resolution to apply for the MSHSL Foundation Student Participation Grant when available.  SECONDED BY Hanson.  VOTE-u/c

Offer vs. Serve option

MOTION BY VanDenEinde to use the Offer vs. Serve option in the student food service program for the 2013-14 school year.  SECONDED BY LaVoy.  VOTE-u/c

Health and Safety Program Budget

MOTION BY Hanson to approve Policy #721M Health & Safety as it currently exists and the Health and Safety Program Budget for FY13-15 by Finance Code and forward to MDE as presented.  SECONDED BY Large.  VOTE-u/c

Authorize July 22nd bill payments

MOTION BY LaVoy to authorize additional bill payment on July 22, 2013.  SECONDED BY VanDenEinde.  VOTE-u/c

Approval of Financial Signatures

MOTION BY Large to approve the following signature accounts and authorized signatures:

            Petty Cash: Superintendent Jeffrey Bisek and Business Manager Mary Torgerson

            District Checks: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, School Board Chair James DeVries, Clerk Judy Hanson, and Treasurer David VanDenEinde

Money Market Savings: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, and Treasurer David VanDenEinde

Student Activity Account: Student Activity Secretary Delane Schaumburg, Principal Ramona Miller, Principal Jacob Melby, Superintendent Jeffrey Bisek, and Business Manager Mary Torgerson


Acknowledgement of Title IX Compliance

MOTION BY VanDenEinde to direct the Clerk to certify the Statement of Assurance and forward this action to the MDE.  SECONDED BY LaVoy.  VOTE-u/c

Public Acknowledgement of Equal Rights Compliance, Naming of Title IX Coordinator, and Identifying a Harassment Free Workplace Contact Person

MOTION BY Large to acknowledge that all educational opportunities will be offered without regard to sex, race, color, national origin, or any handicapping disabilities. Also, to name Superintendent Jeff Bisek as the school district’s Title IX Coordinator. Office is located in the Mahnomen Public School Building with a telephone number (218) 935-2211. This school board action also testifies that this school district is a Harassment Free Workplace. The school district and its employees will maintain a working atmosphere free of discriminatory insult, insinuation, or intimidation, and all forms of employee sexual harassment, verbal or physical. To this end, the district has developed a sexual harassment policy and hereby appoints Superintendent Jeff Bisek as the district contact person, he may be reached at (218) 935-2211.  SECONDED BY LaVoy.  VOTE-u/c

Replacement of School Pickup

MOTION BY LaVoy to approve the purchase of a 2012 Ford F150 Pickup truck from FF. Fisher Sales for the price of $20,015 and approve the sale of the 1990 Chevrolet pick-up through Mid-State Auto Auction.  SECONDED BY Hanson.  VOTE-u/c



Resignations & Retirements;

MOTION BY Hanson to approve the resignation of Special Education teacher Michael Underwood effective June 30, 2013 with a “Thank You” for his service.  SECONDED BY VanDenEinde.  VOTE-u/c


MOTION BY VanDenEinde to approve the resignation of FHA/FLA Advisor, Kim Kochmann, effective June 30, 2013 and to close the position.    SECONDED BY LaVoy.  VOTE-u/c

Reduction – District Bus Driver

MOTION BY LaVoy to approve the reduction of a part-time district route bus driver position effective the 2013-14 school year.  SECONDED BY Large.  VOTE-u/c

Naming Fall Coaches

MOTION BY Large to approve the fall coaching assignments for the 2013-2014 school year as presented.   SECONDED BY       LaVoy.  VOTE-u/c


Technology Director Contract;

MOTION BY Hanson to approve the 2013-2015 Technology Director Contract with Ben Dahlin.



Principal Contract;

MOTION BY LaVoy to approve the 2013-2015 Principal Contract with Dr. Ramona Miller.


Business Manager Contract;

MOTION BY VanDenEinde to approve the 2013-2015 Business Manager’s Contract with Mary Torgerson.  SECONDED BY Large.   VOTE-u/c

Community Education Director Contract;

MOTION BY Lavoy to approve the 2013-2015 Community Education Director’s Contract with Kim Kochmann.  SECONDED BY Hanson.  VOTE-u/c

Non-Certified Master Agreement with ISD NO. 432;

MOTION BY Hanson to approve to 2013-2015 Master Agreement between ISD No. 432 of Mahnomen, Minnesota and Association of Non-Licensed Personnel of Mahnomen, MN.  SECONDED BY VanDenEinde.  VOTE-u/c

Notice of Assignments of Non-Licensed Personnel

MOTION BY Hanson to direct the officers to sign Notice of Assignment letters for Non-Licensed Personnel for the 2013-2014 school year.    SECONDED BY Large.  VOTE-u/c


MOTION BY LaVoy to adjourn the meeting at 6:47 p.m.   SECONDED BY Hanson.  VOTE- u/c


RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

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