Mahnomen ISD #432

School Board Minutes December 9, 2013

December 9, 2013


CALL TO ORDER at 6:02 pm by Jim DeVries in the High School Media Center.

ROLL CALL Board Members Present:  David VanDenEinde, Judy Hanson Jon McArthur, Greg LaVoy, Jim DeVries.  Absent:  Jonathan Large.  Staff participating at the table were:  Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Ramona Miller and Secretary Delane Schaumburg.   

Staff and visitors in attendance:  Kathy Stronstad, Doug Ryant, Sandy Haddeland, Deb Neisen, Amanda Podlak, Nathan Hanson, Miranda Halvorson and Mahnomen Pioneer, Sue Kraft.



MOTION BY Hanson to approve the agenda as presented.  SECONDED BY VanDenEinde. VOTE-u/c



Sue Kraft regarding Music, Arts & Culture (MAC).  



MOTION BY Large to approve the November 12, 2013 Regular Meeting Minutes as well as monthly financial claims for December 9, 2013 totaling $129,974.30 with check numbers 67909-67982, Payables totaling $22,697.42 with check numbers 67901-67908 and Electronic Transfers totaling $91,075.16 and add bills for December 9, 2013 totaling $48,886.28 with check numbers 67983-68009 whereby the December total amount of bills paid is $292,633.16, and also approve this action to recognize and accept the following donations-None.   SECONDED BY VanDenEinde.   VOTE-u/c





Student Representatives-Bake Sales to raise funds for National Convention, Christmas/Winter Party – December 20, Magazine & Cookie Dough Sales and January 8 to Maplelag. ALC-report submitted; Meet & Confer-Report from November 13 meeting (asked Student Council members about school climate and how to improve behavior and respect). Region I-October Minutes and Joint Board ballot, BRIC-November Minutes, MSBA- Annual Leadership Conference-January 16-17, MREA-2014 Legislative Platform & Board of Directors ballot, School Board Update-Teacher Evaluation Plan-December 17.


ADMINISTRATION REPORTS-Elementary Principal-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals.   High School Principal-Football Highlights, Todd Johnson named Conference Coach of the Year, Saturday School, Wrestling and Attendance.   Superintendent Report:  MREA Conference, Wood Chip Boiler down, Applied for a National Grant sponsored by Arvig, Title VII – Ojibwa After School Program has started, Financial Update, Enrollment and MDE Updates-World’s Greatest Work Force.



Review of Current Year Budget, Proposed Levy, and calling for Public Comments from the Gallery.



Certification of the 2013 Payable 2014 Levy.

MOTION BY VanDenEinde to approve the certification of the 2013 Payable 2014 Levy in the total amount of $565,150.34.   SECONDED BY Hanson.  VOTE-u/c


Resolution directing the Administration to make Recommendations for Reductions in Programs and Positions and Reasons therefore.

MEMBER McArthur introduced the following resolution and moved its adoption

            WHEREAS, the financial condition of the state of Minnesota and the school district dictates that the school board must reduce expenditures immediately, and

            WHEREAS, there has been a reduction in student enrollment, and,

            WHEREAS, this reduction in expenditure and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and

            WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

            BE IT RESOLVED, by the School Board of Independent School District No. 432, as follows:

            That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

            The motion for the adoption of the foregoing resolution was duly SECONDED BY

Member VanDenEinde and upon vote being taken thereon, the following

VOTED in favor thereof:  McArthur, LaVoy, Hanson, VanDenEinde and DeVries

and the following voted against the same:   None.

Setting Date, Time and Location for the 2014 Organizational and January Regular Board Meetings.

MOTION BY Hanson to set the 2014 organizational meeting for January 13, 2014 at 6:00 PM in the High School Media Center.  Also, the January, 2014 regular monthly board meeting will set as January 13, 2013 at 6:00 PM in the High School Media Center.  SECONDED BY LaVoy.  VOTE-u/c

Petty Cash Limit

MOTION BY McArthur to set the Petty Cash balance limit at $3,000 with two signatures required and to authorize Supt. Jeff Bisek, Principal Ramona Miller, Admin. Assist. Delane Schaumburg, and Business Manager, Mary Torgerson as account signatures.   SECONDED BY Hanson.  VOTE-u/c


Extended Fieldtrip Request

MOTION BY VanDenEinde to approve the extended fieldtrip request from the Auto Club to attend the High Mileage Competition in Brainerd, MN in May 2014.   SECONDED BY LaVoy.  VOTE-u/c

Extended Fieldtrip Request

MOTION BY McArthur to approve the extended fieldtrip request from the Wrestling Program to attend the Cass Lake, Benson and Grand Rapids Tournaments during the 2013-14 season.  SECONDED BY LaVoy.  VOTE-u/c

Extended Fieldtrip Request

MOTION BY LaVoy to approve the extended fieldtrip request from the HS Band & Choir to Chanhassen Theatre in April 2014.   SECONDED BY Hanson.  VOTE-u/c



Request for Additional Personal Leave

MOTION BY McArthur to accept the request by Sandra Haddeland for four (4) days of unpaid personal leave beyond her accumulated number of days during March 3-7, 2014.   SECONDED BY LaVoy.   VOTE-Roll Call;  McArthur-Yes, LaVoy-Yes, Hanson-Yes, VanDenEinde-No, DeVries-No.   Motion carries. 

MOTION BY LaVoy to take a 15 minute recess.   SECONDED BY McArthur.   VOTE-u/c

Announcement by the Chair that the meeting will be closed at this time for the Annual Evaluation of the Superintendent of Schools;  7:40, Evaluation Process-


Announcement by the Chair that the meeting has been reopened following the evaluation; 8:40


MOTION BY McArthur to adjourn the meeting at 8:40 p.m.   SECONDED BY VanDenEinde.  VOTE- u/c


RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432               

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