Mahnomen ISD #432

School Board Minutes January 13, 2014

MINUTES
ANNUAL ORGANIZATIONAL AND
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JANUARY 13, 2014

 

CALL TO ORDER at 6:13 pm by Jim DeVries, the 2013 Chair.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson, Jonathan Large, Jon McArthur and Greg LaVoy. Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Ramona Miller and Secretary Delane Schaumburg.

Staff and visitors in attendance: Kristin Johnson, Sue Voit, Michael Larson, Mahnomen Pioneer Representative, Sue Kraft and KRJM Radio, Ken Flaten. 

ELECTION OF CHAIR FOR 2014

  CHAIR FOR 2014~ Nomination of Jim DeVries by Hanson.  No other nominations. 

MEETING CONDUCTED BY 2014 CHAIR at 6:15 pm.

   VICE CHAIR for 2014~ Nomination of Jon McArthur by LaVoy.   No other nominations. 

   CLERK for 2014~ Nomination of Judy Hanson by McArthur.   No other nominations. 

   TREASURER for 2014~ Nomination of David VanDenEinde by Large.  No other nominations.

    2014 GOVERNING BOARD DIRECTORS~

Nominations of Greg LaVoy and Jonathan Large as 2014 Directors by McArthur.    MOTION BY LaVoy to approve election of Officers for 2014.  SECONDED BY VanDenEinde.  VOTE-u/c

NAMING OF 2014 COMMITTEES BY THE CHAIR; 

FINANCE COMMITTEE; David VanDenEinde, Jim DeVries and Judy Hanson

            POLICY COMMITTEE; Judy Hanson, Jon McArthur and Greg LaVoy

            BUILDINGS & GROUNDS; Jim DeVries, David VanDenEinde and Jonathan Large

            NEGOTIATIONS COMMITTEE; Jim DeVries, David VanDenEinde and Jon McArthur

            TECHNOLOGY COMMITTEE; Jonathan Large, Jon McArthur and Jim DeVries

NAMING OF 2014 DELEGATES/LIAISONS BY THE CHAIR;

            Pine-to-Prairie Vocational Center: David VanDenEinde

            MSBA: Jon McArthur

            MSHSL: Judy Hanson

            Food Service Hearing Officer: Jim DeVries

            BRIC Special Education: Judy Hanson & Superintendent of Schools

ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS

MOTION BY McArthur to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.  

SECONDED BY Hanson.  VOTE-u/c

SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS

MOTION BY LaVoy to set the 2014 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center.  Columbus Day is not considered a District Holiday and the business of the school district may be conducted.  The specific approved annual meetings dates are as follows:  January 13, 2014; February 10, 2014; March 10, 2014; April 14, 2014; May 12, 2014; June 9, 2014; July 14, 2014; August 11, 2014; September 8, 2014; October 13, 2014; November 10, 2014 and December 8, 2014.   SECONDED BY VanDenEinde.   VOTE-u/c

NAMING OF OFFICIAL NEWSPAPER

MOTION BY VanDenEinde to name the Mahnomen Pioneer as the official 2014 newspaper. SECONDED BY Hanson.  VOTE-u/c

NAMING OFFICIAL 2014 DEPOSITORIES

MOTION BY Large to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.

SECONDED BY McArthur.  VOTE-u/c

SCHOOL DISTRICT AUTHORIZED 2014 MILEAGE REIMBURSEMENT RATE

MOTION BY Hanson to set the 2014 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate.   SECONDED BY VanDenEinde.  VOTE-u/c

 

SETTING 2014 SCHOOL BOARD COMPENSATION

MOTION BY McArthur to set the annual member compensation in the amount of $1,400.00

Plus officer compensation as follows; Chair $525.00, Clerk $500.00, Treasurer $225.00, Out of District Meeting compensation $80.00 per day, and Committee Meetings over one (1) hour $60.00.   There will not be any regular and special meeting compensation.  SECONDED BY VanDenEinde.  VOTE-u/c

 

ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER

MOTION BY LaVoy to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3.  Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions and game officials fees.   SECONDED BY        Large.  VOTE-u/c

ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED

MOTION BY VanDenEinde to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.   SECONDED BY     Hanson.  VOTE-u/c

POLICY MANUAL UPDATES

MOTION BY McArthur to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual.   SECONDED BY Large.  VOTE-u/c

~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~

 

ADOPTING THE AGENDA-

MOTION BY Hanson to approve the agenda as presented.  SECONDED BY VanDenEinde. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.  None.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the December 9, 2013 Regular Meeting Minutes as presented as well as monthly financial claims for January 13, 2014 totaling $401,106.58 with check numbers 68035-68106, Payables totaling $$39,332.72 with check numbers 68030-68034 and Electronic Transfers totaling $94,149.67 and add bills for January 13, 2014 totaling $34,021.50 with check numbers 68107-68135 whereby the January total amount of bills paid is $568,610.47, and also approve this action to recognize and accept the following donation-None.  SECONDED BY LaVoy.  VOTE-u/c

COMMUNICATIONS-Music, The Arts & Culture-Monday, January 27th, meeting.  Memorial Thank you. 

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representative Report-SnoDaze January 31st, Valentine’s Day activities and Prom; Federal Funds-NAFIS Conference March 16-18; ALC-Report Submitted; Meet & Confer-Meeting January 14, 2014; Region I-November 21 minutes; MSBA-Winter Conference, January 16-17 – Jeff Bisek, Jim DeVries, Jonathan Large and David VanDenEinde attending; Safety Committee-December 11 minutes; School Board-Teacher Evaluation Planning. 

 

ADMINISTRATION REPORTS-Elementary Principal Report-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals.

High School Principal Report-Teacher Evaluations, Christmas Party a success, Pepfest for SnoDaze January 16th, Triple A Candidates, White Earth Honors Football Players, 2014-2014 Class Schedules, Semester Tests Attendance and Prairie Fire.

Superintendent Report:  Backpack Program, Worlds Greatest Work Force, Board Planning Meeting, Enrollemnt and 2013-2014 Finance Update.

OLD BUSINESS-None

NEW BUSINESS-

2014 Annual Radio Contract.

MOTION BY             LaVoy to approve the local radio station annual service contract at the same rate of $3000 coverage of school events and advertisements.  SECONDED BY Large.  VOTE-u/c

Action to Update the School District Policies

MOTION BY Hanson to approve the MSBA recommended revisions of the following policies due to best practice, recent statute, or court case action; 406, 414, 503M, 506M, 509, 515M, 516, 521M, 532, 615, and 619.   SECONDED BY Large.  VOTE-u/c

Out of State Travel

MOTION BY McArthur to approve out of state travel for teacher Diane Spaeth to attend the National Physical Education Teacher Conference, April 1- 6, 2014 in St, Louis, MO.  SECONDED BY VanDenEinde.    VOTE-u/c

MOTION BY Hanson to approve out of state travel for technology director, Ben Dahlin to attend the Brain Storm Conference, March 2-3, 2014 in Wisconsin.  SECONDED BY Large.  VOTE-u/c

Close Meeting – To Discuss Private Student Education Data

MOTION BY DeVries Stating:  “The next item on the agenda is the proposed expulsion of students enrolled in Independent School District No. 432.  In order to consider the proposed expulsion, the School Board must review and discuss private educational data on the students.  The open Meeting Law states that any portion of a meeting must be closed if educational data are discussed.   Accordingly, pursuant to Minnesota Statues Section 13D.05, subdivision 2(a)(3), I hereby move that this meeting be closed, as required by law, for the purpose of considering the proposed student expulsions.”  Seconded by McArthur.  Motion carried.

Announcement by the Chair that the meeting will be closed at this time; 7:24

Open Closed Meeting

MOTION BY  DeVries, WHEREAS, the School Board has reviewed the Hearing Officer’s Finding, Conclusions and Recommendations in Closed Session as required by Law,

THEREFORE, BE IT RESOLVED to open the meeting to the public session.  Seconded by Hanson.  Motion carried.

Announcement by the Chair that the meeting has been reopened; 7:37

Findings announced if the board takes any action.

Member DeVries introduced the following Resolution and moved its adoption:

 

RESOLUTION EXPELLING STUDENT #2013-14-A1

WHEREAS, written notice of the proposed expulsion of Student A-1 was served upon the student and the student’s guardian in compliance with the Pupil Fair Dismissal Act, Minnesota Statutes section 121A.47, subdivision 2, and the stated factual basis for expulsion was that the student possessed a weapon on school property;

WHEREAS, a hearing on the proposed expulsion was held on January 7, 2014, before an Independent Hearing Officer; and

WHEREAS, the Hearing Officer has made Findings of Fact, Conclusions and a Recommendation; and

WHEREAS, the School Board has reviewed the Hearing Officer’s Findings of Fact, Conclusions and Recommendation; and

WHEREAS, under the Minnesota Government Data Practices Act, the Findings of Fact, Conclusions, and Recommendation of the Hearing Officer and the name of the student proposed for expulsion are private data;

NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS:

1.         The School Board hereby adopts the Hearing Officer’s Proposed Findings of Fact, Conclusions, and Recommendation regarding the proposed expulsion of the student.

2.         The student is hereby expelled from Independent School District No. 432, Mahnomen during the remainder of the 2013-14 school year.  Said student will not be permitted to be on School District property or to attend activities sponsored by the School District, whether they occur on School District property or at another site, without permission from the School District Administration.  The Superintendent, or his designee, is directed to mail a copy of this Resolution to the student and parent.

4.         The Superintendent, or his designee, is directed to notify the Commissioner of the Minnesota Department of Education of this expulsion within 30 calendar days, pursuant to the requirements of Minn. Stat. § 121A.53

Member McArthur seconded the foregoing Resolution and upon a vote being taken thereon, the following voted in favor thereof: DeVries, McArthur, Hanson, Large, LaVoy, and VanDenEinde

and the following voted against the same:   None

Whereupon such Resolution was declared duly passed and adopted.

PERSONNEL TOPICS-None

ADJOURNMENT-

MOTION BY LaVoy to adjourn the meeting at 7:38 p.m.   SECONDED BY VanDenEinde.  VOTE- u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

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