Mahnomen ISD #432

School Board Minutes June 9, 2014

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
 I.S.D. NO. 432, MAHNOMEN, MINNESOTA
June 9, 2014

 

CALL TO ORDER at 6:00 pm by Jim DeVries in the High School Media Center.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Jonathan Large, Jon McArthur, Judy Hanson and Greg LaVoy. Staff participating at the table were: Superintendent Jeff Bisek and Secretary Delane Schaumburg.

Staff and visitors in attendance:  Debra Neisen, Sheila Helgeson, Nichole Walz, Mahnomen Pioneer Representative, Jen Jurina and Lynda Wadena.   

 

ADOPTING THE AGENDA-

MOTION BY Hanson to approve the agenda with additions.  SECONDED BY Large. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.   None

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the May 12, 2014 Regular Meeting Minutes as well as approving the monthly financial claims for June 9, 2014 totaling $92,798.46 with check numbers 68707-68777 and Payables totaling $36,846.57 with check numbers 68687-68691; 68699-68706 and Electronic Transfers totaling $286,041.74, additional payments for June 9, 2014 totaling $63,673.38 with check numbers 68786-68824 whereby the June total amount of bills paid is $479,360.15 and also approve this action to recognize and accept the donations as follows; $585.86 from ALCO.  SECONDED BY VanDenEinde.    VOTE-u/c

 

COMMUNICATIONS-Thank you card from Dr. Miller and letter from Auto Class regarding High Mileage competition. 

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Region 1-Minutes April 24, 2014 meeting; BRIC-Minutes May 20, 2014 meeting; School Board-12 staff attended the Google Summit, Grand Forks, ND and MSBA Legislative Summary.

 

ADMINISTRATION REPORTS-Elementary Principal Report-Report Submitted.

High School Principal Report-Report Submitted.     

Superintendent Report:  Enrollment and Legislative Report.

 

OLD BUSINESS-

Summer 2014 Building Improvements

MOTION BY Hanson to accept the quote from Honeywell for the replacement of the cafeteria air handler unit for the quoted sum of $29,000.  SECONDED BY McArthur.  VOTE-u/c

MOTION BY DeVries to reopen tabled quote from Honeywell for upgrade to maintenance contract.   SECONDED BY McArthur.  VOTE-u/c

MOTION BY McArthur to accept the quote from Honeywell for upgrade of EBI management system for the quoted sum of $18,173.49.  SECONDED BY Large.  VOTE-u/c.

MOTION BY Large to accept the quote from Honeywell for air handler filter replacement service for the annual quoted sum of $13,695.  SECONDED BY Hanson.  VOTE-u/c

Bus Transportation Service Quotes

MOTION BY VanDenEinde to approve the 2014-2016 Student Transportation Agreement between ISD No. 432 of Mahnomen, and the Independent Service Providers, Mahnomen.  SECONDED BY McArthur.  VOTE-Large-Yes, Hanson-Yes, VanDenEinde-Yes, DeVries-Yes, McArthur-Yes, LaVoy-abstained.  Motion carried. 

NEW BUSINESS-

Teacher Evaluation Plan

MOTION BY McArthur to agree to the presented Teacher Evaluation Plan with Ed-MN Mahnomen as presented.  SECONDED BY Hanson.  VOTE-u/c

Purchase of Service Agreement for Children’s Therapeutic Services & Supports

MOTION BY Hanson to approve the purchase of the Service Agreement for the Children’s Therapeutic Service & Supports Program for the 2014-15 School Year as presented.  SECONDED BY VanDenEinde.  VOTE-u/c

Annual Notice to Employees

MOTION BY Large to approve the annual Notice To Employees: Drug and Alcohol notification for the 2014-2015 School Year as presented.  SECONDED BY            LaVoy.  VOTE-u/c

           

Action to Update the School District Policy

MOTION BY McArthur to approve the MSBA recommended revision of Policy #514 – Bullying Prohibition due to recent statute action.  SECONDED BY Hanson.  VOTE-u/c

Extended Fieldtrip Request

MOTION BY VanDenEinde to approve the overnight fieldtrip requests for FFA State Greenhand & Leadership Camps and Officer Retreat during June & July 2014.  SECONDED BY Large.  VOTE-u/c. 

Revision of FY-14 Budget

MOTION BY Large to adopt the Revised Budget for FY-14 School Year as follows;

FUND                                                REVENUE                           EXPENDITURE

01 General                                           $8,066,000                                      $8,110,000

02 Food Service                                    $ 353,000                                         $372,000

04 Community Service                         $ 123,000                                        $ 123,000

07 Debt Redemption                            $ 365,000                                        $ 348,500

TOTALS                                             $8,907,000                                     $ 8,953,500

SECONDED BY VanDenEinde.  VOTE-u/c

Resolution Committing Fund Balance

At the regular meeting of the Board of Education ISD #432, Mahnomen, held on the 9th day of June, 2014;

Board member  McArthur offered the following resolution, which was seconded by Hanson.

 

                        Whereas, board action is required to formalize the commitment of fund balance to specified purposes.

                        Now, therefore, be it resolved by the Board of Education of ISD #432 that effective June 9, 2014 the fund balance and specific purposes for which they are committed are as follows.

Fund

Specific Purpose

Amount or Calculation

General

Severance & Separation

$100,000

General

Technology Initiative & Upgrade

$100,000

Upon roll call of Board members, the vote stood as follows:

Members voting in the affirmative:  DeVries, McArthur, Large, LaVoy, Hanson and VanDenEinde. 

Members voting in the negative:

Upon this vote, this Fund Balance Resolution is duly effective upon the signature of the

__________________________________________

(Board chairman)

Adoption of FY-15 Preliminary Budget

MOTION BY VanDenEinde to approve the FY-15 School Year Interim Budget as follows;

FUND                                                 REVENUE                          EXPENDITURE

01 General                                            $8,030,000                                    $8,052,000

02 Food Service                                     $ 353,000                                      $ 353,000

04 Community Service                           $ 123,000                                      $ 123,000

07 Debt Redemption                              $ 365,000                                      $ 348,500

TOTALS                                              $8,871,000                                   $ 8,876,500

SECONDED BY LaVoy.  VOTE-u/c

PERSONNEL TOPICS-

Resignations

MOTION BY Large to approve the resignation of Junior High Volleyball Coach, Sarah Smart, effective the end 2013-14 school year and extend a “Thank You” for her service.  SECONDED BY LaVoy.  VOTE-u/c

MOTION BY Hanson to approve the resignation of Dance-line Coach, Barb Carlson, effective the end 2013-14 school year and extend a “Thank You” for her service.  SECONDED BY  LaVoy.  VOTE-u/c

MOTION BY Hanson to approve the resignation of Teacher, Ann Anderson, effective immediately.  SECONDED BY McArthur.  VOTE-u/c

Hiring;

MOTION BY Large to hire Sharilyn Qual as Special Education Teacher for the 2014-15 school year.

SECONDED BY Hanson.  VOTE-u/c

Medical Leave Request

MOTION BY Hanson to approve the request from Marci Haider for a medical leave of absence for the 2014-15 school year.  SECONDED BY McArthur.  VOTE-u/c

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:13 p.m.   SECONDED BY LaVoy.  VOTE- u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

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