Mahnomen ISD #432

School Board Minutes July 14, 2014

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
July 14, 2014

 

CALL TO ORDER at 6:00 pm by Jim DeVries in the Superintendent’s Office.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Jonathan Large, Jon McArthur and Judy Hanson. Absent:  Greg LaVoy. Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Brian Michaelson and Secretary Delane Schaumburg.

Staff and visitors in attendance:  Debra Neisen, Alicia Schoenborn, Mahnomen Pioneer Representative, Jen Jurina and Lynda Wadena.   

 

ADOPTING THE AGENDA-

MOTION BY Hanson to approve the agenda with additions.  SECONDED BY VanDenEinde. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.   None

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the June 9, 2014 Regular Meeting Minutes as well as approving the monthly financial claims for June 29, 2014 totaling $42,296.13 with check numbers 68837-68878 and Payables totaling $173,773.34 with check numbers 68825-68836 and Electronic Transfers totaling $17,267.98 and June 29, 2014 Bills #2 totaling $16,776.71 with check numbers 68876-68889 and July 14, 2014 totaling $275,101.45 with check numbers 68898-68964, additional payments for July 14, 2014 totaling $141,590.56 with check numbers 68965-68996 whereby the July total amount of bills paid is $416,692.01and also approve this action to recognize and accept the donations as follows; none.  SECONDED BY Large.    VOTE-u/c

 

COMMUNICATIONS-Thank you cards. 

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Federal Funds-NIISA Notes – June, 2014 and NAFIS Fall Conference September 21-23; BRIC-Minutes June 19, 2014 meeting; School Board-MSBA Seminar and MN Dept. of Employment Brief.

 

ADMINISTRATION REPORTS-Elementary Principal Report-Overview of year.

High School Principal Report-Mr. Michaelson introduced himself to board.     

Superintendent Report:  Board packet sent out as google document, 5:00 training session for board members before next board meeting, Technology, School Audit, Summer Projects, New School Bus is here, Summer School and Targeted Services has started, MSBA Conference.

 

OLD BUSINESS-

2014-2015 Student Handbook Changes

NEW BUSINESS-

Calling for FY 2015 Bids

MOTION BY VanDenEinde to call for sealed price competitive product bids for dairy products, bakery products, snow removal, and wood chip fuel products, per specifications set by the district. Said bids are to be sealed and addressed to School Board Clerk, ISD No. 432, PO Box 319 Mahnomen, MN 56557 by 1 p.m. August 4, 2014. The School District reserves the right to waive any irregularities and accept or reject any or all bids.  SECONDED BY  Large.   VOTE-u/c

 

Setting Impact Aid Hearing

MOTION BY Hanson to set September 4, 2014 at 6:00 p.m. in the location of the high school media center for the District Impact Aid Hearing 2014-2015 school year.  SECONDED BY  Large.  VOTE-u/c

 

Revision of Policies 495M, 496M, AND 497M

MOTION BY McArthur to approve the annual modification of these policies with no changes being made.   SECONDED BY Hanson.  VOTE-u/c

 

MSHSL Foundation Grant Resolution

MOTION BY VanDenEinde to approve the resolution to apply for the MSHSL Foundation Student Participation Grant when available.  SECONDED BY Hanson.  VOTE-u/c

 

Offer vs. Serve option

MOTION BY Large to use the Offer vs. Serve option in the student food service program for the 2014-15 school year.  SECONDED BY McArthur.  VOTE-u/c

Health and Safety Program Budget

MOTION BY McArthur to approve Policy #721M Health & Safety as it currently exists and the Health and Safety Program Budget for FY14-16 by Finance Code and forward to MDE as presented.  SECONDED BY Hanson.  VOTE-u/c

 

Approval of Financial Signatures

MOTION BY Large to approve the following signature accounts and authorized signatures:

Petty Cash: Superintendent Jeffrey Bisek and Business Manager Mary Torgerson

District Checks: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, School Board Chair James DeVries, Clerk Judy Hanson, and Treasurer David VanDenEinde

Money Market Savings and Alternative Facilities Bond: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, and Treasurer David VanDenEinde

Student Activity Account: Student Activity Secretary Delane Schaumburg, Principal Brian Michaelson, Principal Jacob Melby, Superintendent Jeffrey Bisek, and Business Manager Mary TorgersonSECONDED BY McArthur.  VOTE-u/c

 

 

 

Mahube Headstart Catering Agreement

MOTION BY McArthur to approve the Mahube Headstart Catering Agreement for the 2014-15 program year as presented.  SECONDED BY VanDenEinde.  VOTE-u/c

                            

Acknowledgement of Title IX Compliance

MOTION BY VanDenEinde to direct the Clerk to certify the Statement of Assurance and forward this action to the MDE.  SECONDED BY Large.  VOTE-u/c

 

Public Acknowledgement of Equal Rights Compliance, Naming of Title IX Coordinator, and Identifying a Harassment Free Workplace Contact Person

MOTION BY Hanson to acknowledge that all educational opportunities will be offered without regard to sex, race, color, national origin, or any handicapping disabilities. Also, to name Superintendent Jeff Bisek as the school district’s Title IX Coordinator. Office is located in the Mahnomen Public School Building with a telephone number (218) 935-2211. This school board action also testifies that this school district is a Harassment Free Workplace. The school district and its employees will maintain a working atmosphere free of discriminatory insult, insinuation, or intimidation, and all forms of employee sexual harassment, verbal or physical. To this end, the district has developed a sexual harassment policy and hereby appoints Superintendent Jeff Bisek as the district contact person, he may be reached at (218) 935-2211.   SECONDED BY Large.  VOTE-u/c

 

Approve Sale of Used Bus

MOTION BY Large to approve the sale of Bus #6 through Mid-State Auto Auction.

SECONDED BY VanDenEinde.  VOTE-u/c

 

MSBA Annual Membership

MOTION BY McArthur to approve the annual membership and pay dues of $3,746 to Minnesota School Board Association (MSBA) for FY14-15 as presented.  SECONDED BY Hanson.    VOTE-u/c

CALLING FOR 2014 SCHOOL ELECTION

MOTION BY VanDenEinde to introduce and move the following school election resolution:

 RESOLUTION ESTABLISHING DATES

FOR FILING AFFIDAVITS OF CANDIDACY

 

BE IT RESOLVED by the School Board of Independent School District #432, as follows:

 

1.  The period for filing affidavits of candidacy for the office of school board member of Independent School District #432 shall begin on July 29, 2014 and shall close on August 12, 2014.  An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5 o’clock p.m. on August 12, 2014.

 

2.  The clerk is hereby authorized and directed to cause notice of said filing dates to be published in the Mahnomen Pioneer, the official newspaper of the district, at least two weeks prior to the first day to file affidavits of candidacy.

 

3.  The clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least ten days prior to the first day to file affidavits of candidacy.

 

4.  The notice of said filing dates shall be substantially the following form:

 

NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD

INDEPENDENT SCHOOL DISTRICT NO. 432

MAHNOMEN PUBLIC SCHOOL, MAHNOMEN, MINNESOTA

 

NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy for the office of school board member of Independent School District No. 432 shall begin on July 29, 2014, and shall close at 5:00 o'clock p.m. on August 12, 2014.

 

The general election shall be held on Tuesday, November 4, 2014.  At that election 3 members will be elected to the School Board for terms of four (4) years each.

 

Affidavits of Candidacy are available from the school district clerk,

P.O. Box 319, Mahnomen, MN   56557.  The filing fee for this office is $2.  A candidate for this office must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same general election.

 

The affidavits of candidacy must be filed in the office of the School District Clerk and the filing fee paid prior to 5:00 o'clock p.m. on August 12, 2014.

 

                                                                                BY ORDER OF THE SCHOOL BOARD

 

/s/                                                                   

School District Clerk

SECONDED BY McArthur.  VOTE-u/c     

PERSONNEL TOPICS-

Notice of Assignments of Non-Licensed Personnel

MOTION BY Large to direct the officers to sign Notice of Assignment letters for Non-Licensed Personnel for the 2014-15 school year.  SECONDED BY Hanson. VOTE-u/c

 

Additional positions

MOTION BY Hanson to add a part-time Bus Driver position for the 2014-15 School Year.

SECONDED BY VanDenEinde.  VOTE-u/c

 

MOTION BY McArthur to add a Title I Paraprofessional position for the 2014-15 School Year.

SECONDED BY Large.  VOTE-u/c

 

MOTION BY VanDenEinde to add a Title VII Paraprofessional position for the 2014-15 School Year.  SECONDED BY  Hanson.  VOTE-u/c

 

Hiring-

MOTION BY Hanson to hire Steven McArthur as part-time Bus Driver for the 2014-15 school year.  SECONDED BY  VanDenEinde.  VOTE-Large-Yes, Hanson-Yes, VanDenEinde-Yes, DeVries-Yes, McArthur-Abstained.  Motion carried. 

 

MOTION BY VanDenEinde to hire Jenna Stodgell as Elementary Teacher for the 2014-15 school year.   SECONDED BY Large.  VOTE-u/c

 

MOTION BY Hanson to hire Bree Triplett as part-time ECFE/School Readiness Teacher for the 2014-15 school year.  SECONDED BY Large.  VOTE-u/c

 

Naming Fall Coaches

MOTION BY Large approve the fall coaching assignments for the 2014-2015 school year as presented.  Football Head Coach-John Clark, Jr., Assistants-Todd Johnson, Bob Larson and Steve McMullen, Jr. High-Brent Hoffner and Ed Snetsinger; Volleyball Head Coach-Vickie Anderson, Assistant-Amanda Henningson, Jr. High Kristi Steinmetz and Kaylie Neslon.     SECONDED BY McArthur.  VOTE-u/c

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:27 p.m.   SECONDED BY VanDenEinde.  VOTE- u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432              

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