Mahnomen ISD #432

Annual Organizations and Regular Board Meeting Minutes, January 12, 2015

MINUTES
ANNUAL ORGANIZATIONAL AND
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JANUARY 12, 2015

 

CALL TO ORDER at 6:03 pm by Jim DeVries, the 2014 Chair.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson,Jon McArthur, Nicole Ose and Melissa Buck. Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Brian Michaelson and Secretary Delane Schaumburg.

Staff and visitors in attendance: Debra Neisen, Doug Ryant, Kim Kochmann, Lynda Wadena and Mahnomen Pioneer Representative, Jennifer Jurina. 

ELECTION OF CHAIR FOR 2015

  CHAIR FOR 2015~ Nomination of Jim DeVries by VanDenEinde.  No other nominations. 

MEETING CONDUCTED BY 2015 CHAIR at 6:05 pm.

   VICE CHAIR for 2015~ Nomination of Jon McArthur by Hanson.   No other nominations. 

   CLERK for 2015~ Nomination of Judy Hanson by McArthur.   No other nominations. 

   TREASURER for 2015~ Nomination of David VanDenEinde by Hanson.  No other nominations.

    2015 GOVERNING BOARD DIRECTORS~

Nominations of Nicole Ose and Melissa Buck as 2015 Directors by McArthur.    MOTION BY VanDenEinde to approve election of Officers for 2015.  SECONDED BY Hanson.  VOTE-u/c

NAMING OF 2015 COMMITTEES BY THE CHAIR;  

FINANCE COMMITTEE; David VanDenEinde, Jim DeVries and Judy Hanson

            POLICY COMMITTEE; Judy Hanson, Nicole Ose and Melissa Buck

            BUILDINGS & GROUNDS; Jim DeVries, David VanDenEinde and Jon McArthur

            NEGOTIATIONS COMMITTEE; Jim DeVries, David VanDenEinde and Jon McArthur

            TECHNOLOGY COMMITTEE; Jon McArthur, Jim DeVries and Melissa Buck

            INSURANCE COMMITTEE, Jim DeVries, Jon McArthur and David VanDenEinde

            MEET & CONFER, Jim DeVries, Judy Hanson and Nicole Ose

            SHARING & PAIRING, Judy Hanson and Nicole Ose

NAMING OF 2015 DELEGATES/LIAISONS BY THE CHAIR;

            Pine-to-Prairie Vocational Center: David VanDenEinde

            MSBA: Jon McArthur

            MSHSL: Judy Hanson

            Food Service Hearing Officer: Jim DeVries

            BRIC Special Education: Judy Hanson & Superintendent of Schools

           

ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS

MOTION BY Hanson to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.  

SECONDED BY VanDenEinde.  VOTE-u/c

SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS

MOTION BY McArthur to set the 2015 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center.  Columbus Day is not considered a District Holiday and the business of the school district may be conducted.  The specific approved annual meetings dates are as follows:  January 12, 2015, February 9, 2015, March 9, 2015, April 13, 2015, May 11, 2015, June 8, 2015, July 13, 2015, August 10, 2015, September 14, 2015, October 12, 2015, November 9, 2015 and December 14, 2015.  SECONDED BY Ose.   VOTE-u/c

           

NAMING OF OFFICIAL NEWSPAPER

MOTION BY Ose to name the Mahnomen Pioneer as the official 2014 newspaper. SECONDED BY Hanson.  VOTE-u/c

NAMING OFFICIAL 2015 DEPOSITORIES

MOTION BY VanDenEinde to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.

SECONDED BY Buck.  VOTE-u/c

SCHOOL DISTRICT AUTHORIZED 2015 MILEAGE REIMBURSEMENT RATE

MOTION BY Hanson to set the 2015 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate.   SECONDED BY Ose.  VOTE-u/c

 

SETTING 2015 SCHOOL BOARD COMPENSATION

MOTION BY Hanson to set the annual member compensation in the amount of $1,400.00

Plus officer compensation as follows; Chair $625.00, Clerk $400.00, Treasurer $225.00, Out of District Meeting compensation $100.00 per day, and Committee Meetings over one (1) hour $60.00.   There will not be any regular and special meeting compensation.  SECONDED BY VanDenEinde.  VOTE-u/c

 

ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER

MOTION BY McArtur to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3.  Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions and game officials fees.   SECONDED BY        Ose.  VOTE-u/c

ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED

MOTION BY Hanson to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.   SECONDED BY Ose.  VOTE-u/c

POLICY MANUAL UPDATES

MOTION BY Hanson to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual.   SECONDED BY Ose.  VOTE-u/c

~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~

 

ADOPTING THE AGENDA-

MOTION BY VanDenEinde to approve the agenda as presented.  SECONDED BY Hanson. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.  None.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the December 8, 2014 Regular Meeting Minutes as presented as well as monthly financial claims for January 12, 2015 totaling $436,715.45 with check numbers 69639-69728, Payables totaling $4,547.34 with check numbers 69631-69638 additional payments for January 12, 2015 totaling $30,191.51 with check numbers 69738-69762 whereby the January total amount of bills paid is $471,454.30, and also approve this action to recognize and accept the following donation-MSHSL Foundation-$955.02 Athletics and Box Tops for Education-$1,435.00 Elementary & 6th Grade.  SECONDED BY VanDenEinde.  VOTE-u/c

COMMUNICATIONS-None

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Federal Funds-NAFIS Conference March 22-24; ALC-Report Submitted; Personnel Committee-Meeting January 7, 2015; Building & Grounds-Energy Audit; NWSC-NWSC Staff Development Day, January 19, 2015; Region I-November 20, 2014 Minutes; MSBA-Phase I & II Training and Winter Conference, January 13-16, 2015; School Board-Handouts. 

 

ADMINISTRATION REPORTS-Elementary Principal Report-What’s Happened, What’s Going to Happen, Attendance, Discipline Referrals and Targeted Services.

High School Principal Report-What has happened, Up and coming events, Triple A Candidates and Schedules for next year.

Superintendent Report: Enrollment, 2014-2015 Finance Update and K-Readiness Guide.

OLD BUSINESS-

Third Reading and Approval of Policy 203.7 Board Compensation

MOTION BY  Hanson to have the third reading and approve Policy 203.7 Board Compensation.  SECONDED BY VanDenEinde.  VOTE-u/c

NEW BUSINESS-

Action to Update the School District Policies

MOTION BY McArthur to approve the MSBA recommended revisions of the following policies due to best practice, recent statute, or court case action; 205, 206, 208, 406, 410, 413, 419,

421,423, 425, 501, 502, 503, 506M, 509, 524M, 525, 526, 532, 601, 603, 604, 613M, 615, 619, 623,

701.1, 709, 805, 806, 807 and 905.  SECONDED BY Ose.  VOTE-u/c

Pay Equity Verification

MOTION BY VanDenEinde to approve the signing and submission of Pay Equity Verification form to State of Minnesota.  SECONDED BY Hanson.  VOTE-u/c

Out of State Travel

MOTION BY Hanson to approve out of state travel for Superintendent Jeff Bisek to attend the NAFIS Conference, March 22-24, 2015 in Washington DC.   SECONDED BY Buck.  VOTE-u/c

2015 Annual Radio Contract.

MOTION BY McArthur to approve the local radio station annual service contract at the same rate of $3000 coverage of school events and advertisements.  SECONDED BY Ose.  VOTE-u/c

PERSONNEL TOPICS-

 

Leave of Absence/Resignation

MOTION BY DeVries to deny the leave of absence request by paraprofessional, Lonnie Dockter.  SECONDED BY VanDenEinde.   VOTE-u/c

MOTION BY DeVries to accept the resignation of paraprofessional, Lonnie Dockter effective January 19, 2015.   SECONDED BY McArthur.  VOTE-u/c

Family Leave Request

MOTION BY VanDenEinde to approve the request from Ben Dahlin for a family leave of absence for January 28 through February 13, 2015.  SECONDED BY Ose.   VOTE-u/c

Notification of Intent to Negotiate-Non-Certified Personnel

ADJOURNMENT-

MOTION BY Buck to adjourn the meeting at 7:19 p.m.   SECONDED BY Ose.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                     APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                 Presiding Officer on date of approval Public School District #432              

            

Home School Board Board Minutes Annual Organizations and Regular Board Meeting Minutes, January 12, 2015