Mahnomen ISD #432

ANNUAL ORGANIZATIONAL AND REGULAR MONTHLY BOARD MEETING AGENDA January 11, 2016

MINUTES
ANNUAL ORGANIZATIONAL AND
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JANUARY 11, 2016

 

CALL TO ORDER at 6:02 pm by Jim DeVries, the 2014 Chair.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson,Jon McArthur, Nicole Ose and Melissa Buck. Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Brian Michaelson and Secretary Delane Schaumburg.

Staff and visitors in attendance: Becky Olson, Linda Long, Holly Ristau, Justine Haugo, Tricia McNamee, Lynda Wadena and Mahnomen Pioneer Representative, Sue Kraft. 

ELECTION OF CHAIR FOR 2016

  CHAIR FOR 2016~ Nomination of Jim DeVries by McArthur.  No other nominations. 

MEETING CONDUCTED BY 2016 CHAIR at 6:03 pm.

   VICE CHAIR for 2016~ Nomination of Jon McArthur by Hanson.   No other nominations. 

   CLERK for 2016~ Nomination of Judy Hanson by VanDenEinde.   No other nominations. 

   TREASURER for 2016~ Nomination of David VanDenEinde by McArthur.  No other nominations.

    2016 GOVERNING BOARD DIRECTORS~

Nominations of Nicole Ose and Melissa Buck as 2016 Directors by McArthur.   No other nominations.

NAMING OF 2016 COMMITTEES BY THE CHAIR;    

FINANCE COMMITTEE; David VanDenEinde, Jim DeVries and Judy Hanson

            POLICY COMMITTEE; Judy Hanson, Nicole Ose and Melissa Buck

            BUILDINGS & GROUNDS; Jim DeVries, David VanDenEinde and Jon McArthur

            NEGOTIATIONS COMMITTEE; Jim DeVries, David VanDenEinde and Jon McArthur

            TECHNOLOGY COMMITTEE; Jon McArthur, Nicole Ose and Melissa Buck

            INSURANCE COMMITTEE, Jim DeVries, Jon McArthur and David VanDenEinde

            MEET & CONFER, Melissa Buck, Judy Hanson and Nicole Ose

            SHARING & PAIRING, Judy Hanson and Nicole Ose

NAMING OF 2016 DELEGATES/LIAISONS BY THE CHAIR;

            Pine-to-Prairie Vocational Center: David VanDenEinde

            MSBA: Jon McArthur

            MSHSL: Judy Hanson

            Food Service Hearing Officer: Jim DeVries

            BRIC Special Education: Judy Hanson & Superintendent of Schools

           

ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS

MOTION BY Buck to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.  

SECONDED BY Hanson.  VOTE-u/c

SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS

MOTION BY VanDenEinde to set the 2016 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center.  Columbus Day is not considered a District Holiday and the business of the school district may be conducted.  The specific approved annual meetings dates are as follows:  January 11, 2016, February 8, 2016, March 14, 2016, April 11, 2016, May 9, 2016, June 13, 2016, July 11, 2016, August 8, 2016, September 12, 2016, October 10, 2016, November 14, 2016 and December 12, 2016.  SECONDED BY McArthur.   VOTE-u/c

           

NAMING OF OFFICIAL NEWSPAPER

MOTION BY  McArthur to name the Mahnomen Pioneer as the official 2016 newspaper. SECONDED BY Hanson.  VOTE-u/c

NAMING OFFICIAL 2016 DEPOSITORIES

MOTION BY  Ose to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.

SECONDED BY Buck.  VOTE-u/c

SCHOOL DISTRICT AUTHORIZED 2016 MILEAGE REIMBURSEMENT RATE

MOTION BY  Ose to set the 2016 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate.   SECONDED BY VanDenEinde.  VOTE-u/c

 

SETTING 2016 SCHOOL BOARD COMPENSATION

MOTION BY McArthur to set the annual member compensation in the amount of $1,400.00

Plus officer compensation as follows; Chair $625.00, Clerk $400.00, Treasurer $225.00, Out of District Meeting compensation $100.00 per day, and Committee Meetings over one (1) hour $60.00.   There will not be any regular and special meeting compensation.  SECONDED BY Buck.  VOTE-u/c

 

ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER

MOTION BY  Hanson to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3.  Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions and game officials fees.   SECONDED BY      VanDenEinde.  VOTE-u/c

ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED

MOTION BY  Ose to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.   SECONDED BY Hanson.  VOTE-u/c

POLICY MANUAL UPDATES

MOTION BY  McArthur to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual.   SECONDED BY Hanson.  VOTE-u/c

~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~

 

ADOPTING THE AGENDA-

MOTION BY  Hanson to approve the agenda with additions.  SECONDED BY VanDenEinde. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.  None.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the December 14, 2015 Regular Meeting Minutes as presented as well as monthly financial claims for January 11, 2016 totaling $412,303.76 with check numbers 71263-71333, Payables totaling $2,540.27 with check number 71262 additional payments for January 11, 2016 totaling $96,864.81 with check numbers 71334-71375 whereby the January total amount of bills paid is $511,708.84, and also approve this action to recognize and accept the following donation-Krajsa Family - $2,896.44 – Benches in memory of Ernie Krajsa, Alene Krajsa Hendrickson & Ed Hendrickson; Cleinman Performance Partners (Dr. Morrison) - $245.00 - FFA.  SECONDED BY Buck.  VOTE-u/c

COMMUNICATIONS-Thank you

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representatives-planning for Prom and SnoDaze (February 5), Christmas party, Jump rope for Heart, Coupons for Troops, Federal Funds-NAFIS Conference March 13-16; ALC-Report Submitted; Personnel Committee-Supt. Negotiations update; Building & Grounds-Boiler project is finalized, Consultant firm FJJ Solutions will be conducting input sessions with stakeholders; Region I-Jim DeVries re-elected to Joint Powers Board; MSBA-Officer training workshops, Annual Conference Jan. 13-15, 2016; School Board-Indian Parent Meeting – January 11, 2016. 

 

ADMINISTRATION REPORTS-Elementary Principal Report-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals.

High School Principal Report-Highlights in the last month and up and coming events.

Superintendent Report: Enrollment and technology survey with teachers.

OLD BUSINESS-none

NEW BUSINESS-

Out of State Travel

MOTION BY VanDenEinde to approve out of state travel for Superintendent Jeff Bisek to attend the NAFIS Conference, March 13-16, 2016 in Washington DC.  SECONDED BY Hanson.  VOTE-u/c

2016 Annual Radio Contract.

MOTION BY McArthur to approve the local radio station annual service contract at the same rate of $3000 coverage of school events and advertisements.  SECONDED BY Ose.  VOTE-u/c

PERSONNEL TOPICS-

Teacher Lane Changes;

MOTION BY VanDenEinde to approve the lane change request of Patrick Starbeck for a move from the BS+45 to the BS+60 lane.  SECONDED BY Ose.  VOTE-u/c

 

Superintendent Contract

MOTION BY McArthur to approve the 2016-2019 Superintendent Contract between ISD No. 432 of Mahnomen, MN and Superintendent, Jeff Bisek.  SECONDED BY Ose.  VOTE-u/c

Superintendent Evaluation Plan

MOTION BY Buck to approve the Superintendent Evaluation Plan goals as presented.  SECONDED BY Hanson.  VOTE-u/c

Resignations & Retirements

MOTION BY Hanson to approve the resignation of Sheila Helgeson as Speech co-coach effective January 6, 2016.  SECONDED BY McArthur.  VOTE-u/c

ADJOURNMENT-

MOTION BY Buck to adjourn the meeting at 7:07 p.m.   SECONDED BY Ose.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432                       

            

Home School Board Board Minutes ANNUAL ORGANIZATIONAL AND REGULAR MONTHLY BOARD MEETING AGENDA January 11, 2016