Mahnomen ISD #432

School Board Minutes May 9, 2016

MINUTES

REGULAR MONTHLY BOARD MEETING AGENDA

I.S.D. NO. 432, MAHNOMEN, MINNESOTA

     May 9, 2016

 

CALL TO ORDER at 6:02 pm by Jim DeVries in the High School Library.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson,Jon McArthur, Melissa Buck and Nicole Ose.  Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Brian Michaelson and District Secretary Delane Schaumburg.

Staff and visitors in attendance:  Ronda Estey, Crystal Blue, Courtney Neset, Kristin Johnson, Deb Neisen, Jonathan Anderson, Lindsey Swiers, Autumn Person, Tiana Roy, Mahnomen Pioneer Representative, Sue Kraft and FJJ Solutions Representative, Jon Paul.

 

ADOPTING THE AGENDA-

MOTION BY  Hanson to approve the agenda with additions.  SECONDED BY VanDenEinde. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.    Crystal Blue, Tiana Roy and Autumn Person spoke on NAYC activities. 

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the April 11, 2016 Regular Meeting Minutes and the May 2, 2016 Special Meeting Minutes as presented as well as monthly financial claims for May 9, 2016 totaling $141,004.13 with check numbers 71829-71897 and Payables totaling $38,142.25 with check numbers 71819-71828 additional payments for May 9, 2016 totaling $66,135.52 with check numbers 71906-71947 whereby the May total amount of bills paid is $245,281.90, and also approve this action to recognize and accept the following donation-White Earth Tribal Council - $200.00 – JOM Powwow. SECONDED BY Buck.  VOTE-u/c

COMMUNICATIONS-Thank you note

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Representative-Elections, Prom was a success, ditch cleaning, blood drive and Graduation. 

Federal Funds-Spring Impact Aid Hearing Meeting was held April 25; ALC – Report Submitted; Region 1-Minutes March 24, 2016 meeting; BRIC-Minutes April 26, 2016; Technology Committee-Reduction in amount of Chrome Book damage, participation in ongoing technology trainings and Chrome Book teacher view.

 

ADMINISTRATION REPORTS-Elementary Principal Report-What’s Happened, April Students of the month, What’s Going to Happen, Attendance and Discipline Referrals. High School Principal-Activities in the last month and Up and Coming Events.  Superintendent Report: Enrollment, Board representatives at Graduation ceremony, MASA Day at the Capitol.

OLD BUSINESS-

Naming of the Three-Year Contracted Cleaning Vendors

MOTION BY Buck to name the company of Melissa Bendickson for the Alternative Learning Center (ALC) cleaning bid from June 2016 thru May 2019 per low qualifying attached bid and to name the company of Melissa Bendickson for the Elementary/High School cleaning bid from June 2016 thru May 2019 per attached low qualifying bid.   SECONDEDBY Hanson.  VOTE-DeVries-Yes, Hanson-Yes, VanDenEinde-Yes, Buck-Yes, Ose-Yes, McArthur-abstained.  MOTION carried.

 

Bus Transportation Service Quotes

NEW BUSINESS-

Action to Recognize the School Group Health Insurance Premiums

MOTION BY McArthur to approve the FY-17 school group health insurance rates for the district’s current three plans, with the NWSC insurance pool, monthly single/family rates as follows and add VEBA option to go with the CDHP plan;

  1. First Dollar-                                         $708.00/mo. single & $1,937.50/mo. family
  2.  Double Gold-                                      $922.50/mo. single & $2,464.00/mo. family
  3. CDHP 860/865 (HSA/VEBA)-             $608.50/mo. single & $1,628.00/mo. family

SECONDED BY Hanson.  VOTE-u/c

 

Property/Liability & Workers Comprehension Insurance for 2016-17 Year

MOTION BY Hanson to accept the proposal from Vaaler for Property/Liability Insurance coverage for July 1, 2016 to June 30, 2017 at rate of $39,010.39.   SECONDED BY VanDenEinde.  VOTE-u/c

MOTION BY VanDenEinde to accept the proposal from Vaaler for Workers Compensation Insurance coverage for July 1, 2016 to June 30, 2017 at a rate of $29,081.00.  SECONDED BY Ose.  VOTE-u/c

 

MSHSL Annual Membership

MOTION BY McArthur to approve the 2016-17 Resolution for Membership in the MSHSL as presented.  SECONDED BY Buck.  VOTE-u/c

Summer 2016 Building Improvements

MOTION BY VanDenEinde to accept the quote from Lenes Sand & Gravel, Inc. for the removal of the underground fuel tank for the total sum of $7,840.00.  SECONDED BY  McArthur.  VOTE-u/c

MOTION BY McArthur to accept the quote from Arvig Enterprises for installation of direct fiber to the ALC Building for the total sum of $6,465.00.  SECONDED BY Hanson.  VOTE-u/c

MOTION BY Hanson to accept the quote from Daktronics for installation of two (2) Scoreboards in the High School Gym for the total sum of $13,984.00.  SECONDED BY Ose.  VOTE-u/c

Action to Update the School District Policies

MOTION BY McArthur to approve the MSBA recommended revisions of the following policies due to best practice, recent statute, or court case action; 101, 102, 206, 208, 401, 402, 406, 410, 413, 414, 415, 416, 417, 418, 420, 426, 427, 506,508, 509,514, 515, 516, 522, 525, 530, 532, 533, 613, 614, 615, 6616, 618, 620, 707, 708, 805,807 and 905.  SECONDED BY Ose.  VOTE-u/c

Out of State Travel

MOTION BY VanDenEinde to approve out of state travel for Josh Bendickson, Maintenance, to attend the Honeywell User Group Training, June 5-10, 2016 in Phoenix.  SECONDED BY Hanson.  VOTE-u/c

 

Extended Field-trip Request

MOTION BY VanDenEinde to approve the extended field-trip requests for FFA State Greenhand & Leadership Camps and Local Officer Retreat during June & July 2016.  SECONDED BY Ose.  VOTE-u/c

Resolution Facilities Upgrades

Member DeVries introduced the following resolutions and moved their adoption:

RESOLUTION STATING THE INTENTION OF

THE SCHOOL BOARD TO FUND COSTS OF CERTAIN PROJECTS

BE IT RESOLVED by the School Board of Independent School District No. 432, State of Minnesota, intends to proceed with the following project scope of work as has been described at the School Board Work Session Meeting held on May 2, 2016.  The Board will comply with procurement standards per MN Statute for project implementation upon project funding.

The Board intends to proceed forward with the following scope of work (The Project) in an amount estimated to be $7,239,061 for the betterment of school facilities:

RESOLUTION STATING THE INTENTION OF

THE SCHOOL BOARD TO FUND COSTS OF CERTAIN PROJECTS

  1. The Board hereby finds and declares that it is necessary and expedient for Independent School District No. 432 (the District) to issue bonds (the Bonds) pursuant to Minnesota Statutes, to fund the following costs of The Project:

Improvements for the following areas:

Long Term Facility Maintenance Revenue Funded Projects in the amount estimated at $109,292

  • Pool Equipment Replacement (Heater)
  • Basement Locker Room Epoxy Flooring Replacement

Capital Funded Projects in the amount estimated at $582,335

  • Renovations / Secure Entrances
  • Basement Locker Room Hot Water System

Lease Levy and Cash Funded Projects in the amount estimated at $2,940,665

  • Elementary Classroom Addition

Abatement Funded Projects in the amount estimated at $663,489

  • Elementary Bus Loop / Parking Option
  • HS Off Street Parking
  • Elementary Parking Lot Lighting

Health & Safety Funded Projects in the amount estimated at $2,943,280

  • 1985 Pool Area Indoor Air Quality Upgrades
  • 1985 Locker Room Indoor Air Quality Upgrades
  • 1985 Gym Indoor Air Quality Upgrades
  • 1965 Gym Indoor Air Quality Upgrades with Dehumidification
  • 1985 Community / Hallway / Band Storage Indoor Air Quality Upgrades
  • Asbestos Abatement
  1. The District further covenants to comply with all procedures now or hereafter established by the Minnesota Department of Education pursuant to Minnesota Statutes, Section 123B and otherwise to take such actions as necessary to comply with that statute.  The chair, clerk or superintendent is authorized to execute any applicable Minnesota Department of Education forms.
  1. The Board authorizes the Superintendent to execute a Professional Services Contract with the District’s professional services consultant (design and construction management), Foster, Jacobs & Johnson, Inc. (FJJ Solutions), subject to the final mutual agreement of all contract terms.

The motion for the adoption of the foregoing resolution was duly seconded by Member McArthurand, upon vote being taken thereon, the following voted in favor thereof:  McArthur, Ose, Buck, Hanson, VanDenEinde and DeVries.

and the following voted against the same:  None

Whereupon said resolution was declared duly passed and adopted.

School Nurse Contract with Norman-Mahnomen Public Health

MOTION BY McArthur to approve the School Nurse Contract with Norman-Mahnomen Public Health for the 2016-17 program year as presented.  SECONDED BY Hanson.  VOTE-u/c

 

PERSONNEL TOPICS-

Resignations;

MOTION BY VanDenEinde to approve the resignation of paraprofessional, Susanne Voit, effective the end of the 2015-16 school year and extend her a thank you for her service.  SECONDED BY Hanson.                VOTE-u/c

MOTION BY VanDenEinde to approve the resignation of teacher, Diane Spaeth, due to retirement effective May 31, 2016 and extend her a thank you for her service.  SECONDED BY Buck.   VOTE-u/c

Contract Non-renewal of Probationary Staff

MOTION BY Hanson to non-renew the teacher contract with Laura Gulseth, effective the end of the 2015-2016 teacher contract year.  SECONDED BY Buck.  VOTE-u/c

MOTION BY Hanson to non-renew the community expert teacher agreement with Rebekah Donner, effective the end of the 2015-2016 contract year.  SECONDED BY Buck.  VOTE-u/c

MOTION BY McArthur to non-renew employment of probationary paraprofessional, Jonathan Anderson, effective the end of the 2015-2016 school year.  SECONDED BY Hanson.  VOTE-u/c

Hiring;

MOTION BY Ose to hire Carolyn Kokett as Language Arts teacher for the 2016-17 school year.

SECONDED BY Hanson.  VOTE-u/c

MOTION BY McArthur to hire Amy Maruska as Elementary teacher for the 2016-17 school year.

SECONDED BY VanDenEinde.  VOTE-u/c

MOTION BY VanDenEinde to hire Vicki Haverkamp as Elementary teacher for the 2016-17 school year pending completion of licensing certification.  SECONDED BY Buck.  VOTE-u/c

MOTION BY McArthur to hire Michele McCollum as Elementary teacher for the 2016-17 school year.

SECONDED BY Hanson.  VOTE-u/c

Indian Education Coordinator Contract

MOTION BY DeVries to table 2016-2018 Indian Education Coordinator Contract between ISD No. 432 of Mahnomen, MN and Ronda Estey.  SECONDED BY McArthur.  VOTE-u/c

Teacher Contracts and Notice of Assignments

MOTION BY VanDenEinde to direct the officers to sign Certified Employees Notice of Assignment letters and contracts for the 2016-17 school year.  SECONDED BY Ose.  VOTE-u/c

12-Month  & Extended Year Non-certified Assignments

MOTION BY Hanson to direct the officers to sign 12-Month & Extended Year Non-Certified Employees annual Notice of Assignment letters and contracts for the 2016-17 school year.

SECONDED BY Ose.  VOTE-u/c

Pool Staff Wages

MOTION BY McArthur to approve the 2016-17 Swimming pool staff wages as proposed.  SECONDED BY Ose.  VOTE-u/c

ADJOURNMENT-

MOTION BY Buck to adjourn the meeting at 7:30 p.m.   SECONDED BY Ose.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432                       

            

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