Mahnomen ISD #432

School Board Minutes June 13, 2016

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
June 13, 2016

 

CALL TO ORDER at 6:00 pm by Jim DeVries in the High School Library.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson,Jon McArthur, Melissa Buck and Nicole Ose.  Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby and District Secretary Delane Schaumburg.

Staff and visitors in attendance:  Juanita Zimmerman, Kristin Johnson, Debra Neisen and Mahnomen Pioneer Representative, Sue Kraft.   .

 

ADOPTING THE AGENDA-

MOTION BY  VanDenEinde to approve the agenda as presented.  SECONDED BY Hanson. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY Hanson to approve the May 9, 2016 Regular Meeting Minutes as presented as well as monthly financial claims for June 13, 2016 totaling $90,413.36 with check numbers 71969-72044 and Payables totaling $138,833.74 with check numbers 71948-71954; 71962-71968 additional payments for June 13, 2016 totaling $198,434.57 with check numbers 72052-72070 whereby the June total amount of bills paid is $427,681.67, and also approve this action to recognize and accept the following donation-Target-$240.55 High School and Elementary School. SECONDED BY McArthur.  VOTE-u/c

COMMUNICATIONS-Thank you notes

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Personnel Committee-Bus contract negotiations; Region 1-Minutes April 28, 2016 meeting; BRIC-Minutes May 16, 2016.

 

ADMINISTRATION REPORTS-Elementary Principal Report-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals. High School Principal-Report Submitted,  Superintendent Report: Enrollment, facilities, staffing and legislative session.   

OLD BUSINESS-

Bus Transportation Service Contract

MOTION BY VanDenEinde to approve the 2016-2018 Student Transportation Agreement between ISD No. 432 of Mahnomen, and the Independent Service Providers, Mahnomen.  SECONDED BY McArthur. VOTE-u/c

Summer 2016 Building Improvements

MOTION BY Ose to accept the quote from Gordon Construction for installation of new exterior windows on the ALC Building for the total sum of $27,931.36.  SECONDED BY Buck.  VOTE-u/c

MOTION BY Hanson to accept the quote from Gordon Construction for installation of 3 single entrance doors on the ALC Building for the total sum of $9,720.48.  SECONDED BY VanDenEinde.           VOTE-u/c

MOTION BY McArthur to accept the quote from Gordon Construction for installation of new exterior doors # 15, 18 and 20 on the High School & Elementary Building for the total sum of $32,305.35.

SECONDED BY Hanson.  VOTE-u/c

MOTION BY VanDenEinde to accept the quote from Northland Painting & Drywall LLC for blasting and painting of tin siding around top of the ALC Building for the total sum of $4,390.00.  SECONDED BY Ose.  VOTE-u/c

2016-17 School Calendar

MOTION BY Buck to approve change 2016-2017 School Calendar by moving the first night of fall parent-teacher conferences from November 8th to November 9, 2016.  SECONDED BY Hanson.               VOTE-u/c

 

NEW BUSINESS-

Action to Disburse NW MN Foundation Scholarship Funds

MOTION BY Hanson to approve the Disbursement of the Northwest Minnesota Foundation Scholarship Funds as recommended by the scholarship selection committee.  SECONDED BY  VanDenEinde.  VOTE-u/c                    

Calling for 2016 School Election

MOTION BY McArthur to introduce and move the following school election resolution:

RESOLUTION ESTABLISHING DATES

FOR FILING AFFIDAVITS OF CANDIDACY

 

BE IT RESOLVED by the School Board of Independent School District #432, as follows:

1.  The period for filing affidavits of candidacy for the office of school board member of Independent School District #432 shall begin on August 2, 2016 and shall close on August 16, 2016.  An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5 o’clock p.m. on August 16, 2016.

2.  The clerk is hereby authorized and directed to cause notice of said filing dates to be published in the Mahnomen Pioneer, the official newspaper of the district, at least two weeks prior to the first day to file affidavits of candidacy.

3.  The clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least ten days prior to the first day to file affidavits of candidacy.

4.  The notice of said filing dates shall be substantially the following form:

NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD

INDEPENDENT SCHOOL DISTRICT NO. 432

MAHNOMEN PUBLIC SCHOOL, MAHNOMEN, MINNESOTA

 

NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy for the office of school board member of Independent School District No. 432 shall begin on August 2, 2016, and shall close at 5:00 o'clock p.m. on August 16, 2016.

The general election shall be held on Tuesday, November 8, 2016.  At that election 3 members will be elected to the School Board for terms of four (4) years each.        

Affidavits of Candidacy are available from the school district clerk,

P.O. Box 319, Mahnomen, MN   56557.  The filing fee for this office is $2.  A candidate for this office must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same general election.

The affidavits of candidacy must be filed in the office of the School District Clerk and the filing fee paid prior to 5:00 o'clock p.m. on August 16, 2016.

SECONDED BY Buck.  VOTE-u/c

Annual Notice to Employees

MOTION BY Hanson to approve the annual Notice To Employees: Drug and Alcohol notification for the 2016-2017 School Year as presented.  SECONDED BY Ose.  VOTE-u/c

                            

Revision of FY16 Budget

MOTION BY Hanson to adopt the Revised Budget for FY-16 School Year as follows;

Fund                                                       Revenue                                         Expenditures

01 General                                          $9,560,000                                            $9,702,000

02 Food Service                                    $ 403,000                                              $ 418,000

04 Community Service                          $ 148,000                                              $ 142,000

07 Debt Redemption                             $ 350,000                                              $ 347,500

TOTALS                                            $10,461,000                                         $ 10,609,000

SECONDED BY Buck.  VOTE-u/c

Adoption of FY-17 Preliminary Budget

MOTION BY McArthur to approve the FY-17 School Year Interim Budget as follows;

Fund                                                    Revenue                                 Expenditures

01 General                                          $9,565,000                                            $9,760,000

02 Food Service                                    $ 403,000                                              $ 403,000

04 Community Service                          $ 148,000                                              $ 142,000

07 Debt Redemption                             $ 350,000                                              $ 347,000

TOTALS                                            $10,466,000                                         $ 10,652,000

SECONDED BY Hanson.  VOTE-u/c

Resolution Committing Fund Balance

At the regular meeting of the Board of Education ISD #432, Mahnomen, held on the 13th day of June, 2016; Board member  VanDenEinde offered the following resolution,

 

                        Whereas, board action is required to formalize the commitment of fund balance to specified purposes.

                        Now, therefore, be it resolved by the Board of Education of ISD #432 that effective June 13, 2016 the fund balance and specific purposes for which they are committed are as follows.

Fund

Specific Purpose

Amount or Calculation

General

Severance & Separation

$100,000

General

Technology Initiative & Upgrade

$100,000

General (LTFM)

Facilities Maintenance

$250,000

SECONDED BY Hanson,

Upon roll call of Board members, the vote stood as follows:

Members voting in the affirmative:  McArthur, DeVries, VanDenEinde, Hanson, Buck & Ose. 

Members voting in the negative:   None

Upon this vote, this Fund Balance Resolution is duly effective upon the signature of the

_/s/_________________________________________

                                    (Board chairman)

Resolution Issuance and Sale of General Obligation Facilities Maintenance Bonds

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, was duly held on June 13, 2016, at 6:00 p.m.

Member DeVries introduced the following resolution and moved its adoption:

RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF APPROXIMATELY $3,050,000 GENERAL OBLIGATION FACILITIES MAINTENANCE BONDS, SERIES 2016A

BE IT RESOLVED, by the School Board (the “Board”) of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota (the “District”), as follows:

            1.         Background.

(a)        The District has determined a need to undertake the following health and safety projects and accessibility improvements to its facilities at Mahnomen High School: (i) upgrades to the 1985 pool, the 1985 gymnasium, and the locker room for each, including improvements to the mechanical space or boiler room (including ceilings and lights in the locker room); (ii) upgrades to the 1965 gymnasium, including dehumidification upgrades and improvements to the mechanical space or boiler room; (iii) upgrades to the 1985 community hallway and band storage area, including ceilings and lights and improvements to the mechanical space or boiler room; and (iv) asbestos abatement throughout the facility (collectively, the “Projects”). 

(b)        The District is authorized by the provisions of Minnesota Statutes, Section 123B.595, as amended, and Chapter 475, as amended (collectively, the “Act”), to issue and sell its general obligation bonds to finance the Projects, as proposed in a ten-year facility plan, to be adopted by this Board and forwarded to the Minnesota Commissioner of Education.  It is therefore necessary and desirable to the sound financial management of the District that the District issue its General Obligation Facilities Maintenance Bonds, Series 2016A (the “Bonds”), in an original aggregate principal amount not to exceed $3,050,000, to finance the Projects.  Debt service on the Bonds will be payable from ad valorem taxes levied on all taxable property in the District.

(c)        This Board retains PMA Securities, Inc. (“PMA”) to act as an independent financial advisor for the purpose of reviewing the pricing fairness associated with the purchase and subsequent reoffering of the Bonds.  The Board Chair and the District Superintendent are authorized to execute an agreement with PMA.  Therefore, it is determined that the District has retained an independent financial advisor in connection with such sale and is authorized by Section 475.60, Subdivision 2(9) of the Act to negotiate the sale of the Bonds.  The actions of District staff and the District’s financial advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects.

            2.         Sale of Bonds.  The Board desires to proceed with the sale of the Bonds by direct negotiation with Robert W. Baird & Co. Incorporated (the “Purchaser”).  The Purchaser intends to purchase the Bonds in an arm’s-length commercial transaction with the District.  The Board Chair, or in the Chair’s absence, any other Board Member, and the District Superintendent, or in the District Superintendent’s absence, the Business Manager, are authorized to approve the sale of the Bonds in an aggregate principal amount not to exceed $3,050,000 and to execute a Bond Purchase Agreement with the Purchaser for the purchase of the Bonds, provided the true interest cost thereof does not exceed 3.25% per annum.  The Bonds will carry a tax-exempt interest rate, and will be certified by the District as “bank qualified” obligations under the $10 million annual limit contained in Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.

            3.         Adoption of Ratifying Resolution.  Upon approval of the sale of the Bonds under the parameters set forth in Section 2 hereof, the Board will take action at its next scheduled meeting thereafter to adopt the necessary ratifying resolution, as prepared by Eckberg Lammers, P.C., Bond Counsel to the District.

            4.         Ten-Year Long-Term Facility Maintenance Plan.  The Ten-Year Long-Term Facility Maintenance Plan (the “Plan”), on file with this Board, is hereby adopted by this Board in all respects.  The District Superintendent is authorized and directed to distribute a copy of the Plan to the Minnesota Department of Education.

            5.         Expiration of Authority.  If the Board Chair and the District Superintendent have not approved the sale of the Bonds to the Purchaser and executed a Bond Purchase Agreement by October 31, 2016, this authority granted in this Resolution shall expire and be of no further force and effect.  If the Board Chair or District Superintendent is not available to execute a Bond Purchase Agreement or other applicable documentation, any other Board officer and the District’s Business Manager may respectively execute the Bond Purchase Agreement or other applicable documentation.

6.         Reimbursement Intent.  This Resolution is intended to serve as an “official intent” of the District to comply with the reimbursement bond requirements set forth in United States Treasury Regulations, Section 1.150-2, as amended.

Passed and adopted by the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, this 13th day of June, 2016.

INDEPENDENT SCHOOL DISTRICT NO. 432 (MAHNOMEN PUBLIC SCHOOLS)

___/s/_________________________________

                                                                                    Jim DeVries, Board Chair

ATTEST:

___/s/________________________________

Jeff Bisek, District Superintendent

The motion for the adoption of the foregoing resolution was duly seconded by Member McArthur, and upon vote being taken thereon, the following voted in favor thereof:   DeVries, McArthur, VanDenEinde, Hanson, Buck and Ose

and the following voted against the same:   None

whereupon said resolution was declared duly passed and adopted.

Resolution Issuance and Sale of General Obligation Capital Facilities Bonds

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, was duly held on June 13, 2016, at 6:00 p.m.

Member DeVries introduced the following resolution and moved its adoption:

 

RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF APPROXIMATELY $605,000 GENERAL OBLIGATION CAPITAL FACILITIES BONDS, SERIES 2016B

BE IT RESOLVED, by the School Board (the “Board”) of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota (the “District”), as follows:

            1.         Background.

(a)        The District has determined a need to undertake the following projects and improvements to its facilities, in order to modify the facilities for increased security and to bring the facilities into compliance with life and safety codes and fire codes, as follows: (i) renovations to its nursing, special education, superintendent, reception, and computer lab rooms, as well as its staff and student restrooms; (ii) securing of entrances to its elementary and high school facilities; and (iii) improvements to a basement locker room (collectively, the “Projects”).

(b)        The District is authorized by Minnesota Statutes, Section 123B.62 and Chapter 475, as amended (collectively, the “Act”) to finance the Projects by the issuance of general obligation capital facilities bonds of the District payable from ad valorem taxes levied on all taxable property in the District.

(c)        It is necessary and expedient to the sound financial management of the District that the District issue its General Obligation Capital Facilities Bonds, Series 2016B, in an aggregate principal amount not to exceed $605,000 (the “Bonds”) pursuant to the Act to provide financing for the Projects.

(d)        This Board retains PMA Securities, Inc. (“PMA”) to act as an independent financial advisor for the purpose of reviewing the pricing fairness associated with the purchase and subsequent reoffering of the Bonds.  The Board Chair and the District Superintendent are authorized to execute an agreement with PMA.  Therefore, it is determined that the District has retained an independent financial advisor in connection with such sale and is authorized by Section 475.60, Subdivision 2(9) of the Act to negotiate the sale of the Bonds.  The actions of District staff and the District’s financial advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects.

            2.         Sale of Bonds.  The Board desires to proceed with the sale of the Bonds by direct negotiation with Robert W. Baird & Co. Incorporated (the “Purchaser”).  The Purchaser intends to purchase the Bonds in an arm’s-length commercial transaction with the District.  The Board Chair, or in the Chair’s absence, any other Board Member, and the District Superintendent, or in the District Superintendent’s absence, the Business Manager, are authorized to approve the sale of the Bonds in an aggregate principal amount not to exceed $605,000 and to execute a Bond Purchase Agreement with the Purchaser for the purchase of the Bonds, provided the true interest cost thereof does not exceed 3.00% per annum.  The Bonds will carry a tax-exempt interest rate, and will be certified by the District as “bank qualified” obligations under the $10 million annual limit contained in Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.

            3.         Adoption of Ratifying Resolution; Publication of Required Notice.  Upon approval of the sale of the Bonds by the Board Chair and the District Superintendent under the parameters set forth in Section 2 hereof, this Board will take action at a subsequently scheduled meeting to adopt the necessary ratifying resolution, as prepared by Eckberg Lammers, P.C., Bond Counsel to the District.  As required by Section 123B.62(b) of the Act, Bond Counsel is hereby authorized and directed to cause to be published in the Mahnomen Pioneer at least 20 days before the issuance of the Bonds (i) notice of the Projects, (ii) the principal amount of the Bonds, and (iii) the total indebtedness of the District.

            4.         Preliminary Authorization; Petition.  As provided by Section 123B.62(c) of the Act, the Bonds will be finally authorized unless a petition signed by more than 15 percent of the registered voters of the District is filed with this Board within 30 days of the adoption of this Resolution.  The percentage of required petition signers is to be determined with reference to the number of registered voters in the District on the last day before the petition is filed with this Board. The petition must call for a referendum on the question of whether to issue the Bonds for the Projects.  The approval of 50 percent plus one of those voting on the question is required for approval of the Bonds if a petition is filed pursuant to this Section.

            5.         Expiration of Authority.  If the Board Chair and the District Superintendent have not approved the sale of the Bonds to the Purchaser and executed a Bond Purchase Agreement by October 31, 2016, this authority granted in this Resolution shall expire and be of no further force and effect.  If the Board Chair or District Superintendent are not available to execute the Bond Purchase Agreement, any other Board officer and the District’s Business Manager may respectively execute the Bond Purchase Agreement.

6.         Reimbursement Intent.  This Resolution is intended to serve as an “official intent” of the District to comply with the reimbursement bond requirements set forth in United States Treasury Regulations, Section 1.150-2, as amended.

Passed and adopted by the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, this 13th day of June, 2016.

INDEPENDENT SCHOOL DISTRICT NO. 432 (MAHNOMEN PUBLIC SCHOOLS)

_____/s/_______________________________

                                                                                    Jim DeVries, Board Chair

ATTEST:

___/s/________________________________

Jeff Bisek, District Superintendent

The motion for the adoption of the foregoing resolution was duly seconded by Member Buck, and upon vote being taken thereon, the following voted in favor thereof:   DeVries, McArthur, VanDenEinde, Hanson, Buck and Ose. 

and the following voted against the same:  None

whereupon said resolution was declared duly passed and adopted.

 

 

Resolution Calling for a Public Hearing on the Consideration of Tax Abatements

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 432 (Mahnomen Public Schools) was duly held on Monday, June 13, 2016, commencing at 6:00 p.m., in the High School Media Center.

           

The following members were present:   DeVries, McArthur, VanDenEinde, Hanson, Buck and Ose

and the following were absent:  None                        

Board Member DeVries then introduced the following resolution and moved its adoption:

A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE CONSIDERATION OF TAX ABATEMENTS TO BE APPLIED TO VARIOUS TAXABLE PARCELS LOCATED WITHIN THE JURISDICTION OF INDEPENDENT SCHOOL DISTRICT NO. 432 (MAHNOMEN PUBLIC SCHOOLS)

BE IT RESOLVED, by the School Board (the “Board”) of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota (the “District”), as follows:

            Section 1.        Public Hearing.  The District intends to improve off-street parking options at its High School and improve the parking lot and lighting for the parking lot at its Elementary School (collectively, the “Project”), and proposes to finance the Project through the issuance of the District’s General Obligation Tax Abatement Bonds, Series 2016C, in an aggregate principal amount not to exceed $690,000 (the “Bonds”).  This Board shall meet on July 11, 2016, at or after 6:00 p.m., to hold a public hearing (the “Hearing”) to consider granting an abatement of the District’s share of property taxes on certain taxable parcels located within the District (the “Abatement”), all pursuant to Minnesota Statutes, Sections 469.1813 through 469.1815, as amended.  If granted, the Abatement will be pledged to the repayment of the Bonds.

            Section 2.        Notice of Public Hearing.  District staff is authorized and directed to work with its legal and financing consultants to prepare the documents and calculations related to the Abatement, to determine which taxable parcels will be subject to the Abatement, and to cause notice of the Hearing to be published in the District’s official newspaper at least once not more than 10 days nor less than 30 days before the Hearing. The form of the Hearing notice is attached hereto as Exhibit A.

Section 3.        Reimbursement Intent.  This Resolution is intended to serve as an “official intent” of the District to comply with the reimbursement bond requirements set forth in United States Treasury Regulations, Section 1.150-2, as amended.

Passed and adopted by the School Board of Independent School District No. 432 (Mahnomen Public Schools), this 13th day of June, 2016.

 

INDEPENDENT SCHOOL DISTRICT NO. 432 (MAHNOMEN PUBLIC SCHOOLS)

______/s/______________________________

                                                                                    Jim DeVries, Board Chair

ATTEST:

___/s/________________________________

Jeff Bisek, District Superintendent

The motion for the adoption of the foregoing resolution was duly seconded by Member Ose, and upon vote being taken thereon, the following voted in favor thereof:  DeVries, McArthur, VanDenEinde, Hanson, Buck and Ose.

and the following voted against the same:  None

whereupon said resolution was declared duly passed and adopted.

Resolution for Lease-Purchase Financing and Sale of Certificates of Participation

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, was duly held on June 13, 2016, at 6:00 p.m.

Member DeVries introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO A LEASE-PURCHASE FINANCING AND PROVIDING FOR THE SALE OF CERTIFICATES OF PARTICIPATION,

SERIES 2016D

BE IT RESOLVED, by the School Board (the “Board”) of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota (the “District”), as follows:

1.         Authorization.  This Board intends to provide financing and to use available funds of the District to construct and equip a new building addition to the District’s Elementary School (the “Project”).   To finance a portion of the Project, this Board has determined it is economically advantageous and necessary and expedient for the District to enter into a Lease-Purchase Agreement (the “Lease”) and other related financing documents and to sell and issue its Certificates of Participation, evidencing the proportionate interests of the registered owners thereof in lease payments to be made by the District pursuant to the Lease (the “Certificates”).  The Certificates will be issued in a total aggregate principal amount not to exceed $575,000.  The District intends to commit up to $2,400,000 of its own available revenues to pay for the Project, with the remainder financed through the issuance of the Certificates.  The execution of the Lease and the issuance of the Certificates are authorized by Minnesota Statutes, Section 465.71, as amended. 

2.         Sale of Certificates.  This Board desires to proceed with the sale of the Certificates by direct negotiation to a purchaser knowledgeable in the purchase of municipal debt obligations (the “Purchaser”).  The Purchaser will purchase the Certificates in an arm’s-length commercial transaction with the District.  The Board Chair, or in the Chair’s absence, any other Board Member, and the District Superintendent, or in the District Superintendent’s absence, the Business Manager, are authorized to approve the sale of the Certificates in an aggregate principal amount not to exceed $575,000 and to execute a Certificate Purchase Agreement or other applicable documentation with a Purchaser for the purchase of the Certificates, provided the true interest cost thereof does not exceed 4.25% per annum.  The Certificates will carry a tax-exempt interest rate, and will be certified by the District as “bank qualified” obligations under the $10 million annual limit contained in Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.

3.         Adoption of Ratifying Resolution.  Upon approval of the sale of the Certificates by the Chair and the District Superintendent under the parameters set forth in Section 2 hereof, this Board will take action at its next regularly scheduled meeting thereafter to adopt the necessary ratifying resolution as prepared by Eckberg Lammers, P.C., Bond Counsel to the District.

4.         Expiration of Authority.  If the Board Chair and the District Superintendent have not approved the sale of the Certificates to a Purchaser and executed a Certificate Purchase Agreement or other applicable documentation by October 31, 2016, this Resolution shall expire.  If the Board Chair or District Superintendent is not available to execute a Certificate Purchase Agreement or other applicable documentation, any other Board officer and the District’s Business Manager may respectively execute the Certificate Purchase Agreement or other applicable documentation.

5.         Reimbursement Intent.  This Resolution is intended to serve as an “official intent” of the District to comply with the reimbursement bond requirements set forth in United States Treasury Regulations, Section 1.150-2, as amended.

Passed and adopted by the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, this 13th day of June, 2016.

INDEPENDENT SCHOOL DISTRICT NO. 432 (MAHNOMEN PUBLIC SCHOOLS)

_____/s/_______________________________

                                                                                    Jim DeVries, Board Chair

ATTEST:

___/s/________________________________

Jeff Bisek, District Superintendent

The motion for the adoption of the foregoing resolution was duly seconded by Member Hanson, and upon vote being taken thereon, the following voted in favor thereof:    DeVries, McArthur, VanDenEinde, Hanson, Buck and Ose.

and the following voted against the same:   None

whereupon said resolution was declared duly passed and adopted.

Resolution for Issuance and Sale of General Obligation Facilities Maintenance Bonds, Series 2016E

 Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, was duly held on June 13, 2016, at 6:00 p.m.

Member DeVries introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO THE ISSUANCE AND SALE OF APPROXIMATELY $120,000 GENERAL OBLIGATION FACILITIES MAINTENANCE BONDS, SERIES 2016E

BE IT RESOLVED, by the School Board (the “Board”) of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota (the “District”), as follows:

            1.         Background.

(a)        The District has determined a need to undertake the following deferred capital expenditures and maintenance projects to prevent further erosion to its facilities at Mahnomen High School, as follows: (i) undertake pool equipment replacement (heater); and (ii) replace the basement locker room epoxy flooring (collectively, the “Projects”).

(b)        The District is authorized by the provisions of Minnesota Statutes, Section 123B.595, as amended, and Chapter 475, as amended (collectively, the “Act”), to issue and sell its general obligation bonds to finance the Projects, as proposed in a ten-year facility plan, which has been adopted by this Board pursuant to a separate resolution and will be timely forwarded to the Minnesota Commissioner of Education.  It is therefore necessary and desirable to the sound financial management of the District that the District issue its General Obligation Facilities Maintenance Bonds, Series 2016E (the “Bonds”), in an original aggregate principal amount not to exceed $120,000, to finance the Projects.  Debt service on the Bonds will be payable from ad valorem taxes levied on all taxable property in the District.

            2.         Sale of Bonds.  This Board desires to proceed with the sale of the Bonds by direct negotiation to a purchaser knowledgeable in the purchase of municipal debt obligations (the “Purchaser”).  The Purchaser will purchase the Bonds in an arm’s-length commercial transaction with the District.  The Board Chair, or in the Chair’s absence, any other Board Member, and the District Superintendent, or in the District Superintendent’s absence, the Business Manager, are authorized to approve the sale of the Bonds in an aggregate principal amount not to exceed $120,000 and to execute a Bond Purchase Agreement or other applicable documentation with a Purchaser for the purchase of the Bonds, provided the true interest cost thereof does not exceed 2.50% per annum.  The Bonds will carry a tax-exempt interest rate, and will be certified by the District as “bank qualified” obligations under the $10 million annual limit contained in Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.

            3.         Adoption of Ratifying Resolution.  Upon approval of the sale of the Bonds under the parameters set forth in Section 2 hereof, the Board will take action at its next scheduled meeting thereafter to adopt the necessary ratifying resolution, as prepared by Eckberg Lammers, P.C., Bond Counsel to the District.

            4.         Expiration of Authority.  If the Board Chair or alternate Board Member and the District Superintendent have not approved the sale of the Bonds to a Purchaser and executed a Bond Purchase Agreement by October 31, 2016, this authority granted in this Resolution shall expire and be of no further force and effect.  If the Board Chair or District Superintendent is not available to execute a Bond Purchase Agreement or other applicable documentation, any other Board officer and the District’s Business Manager may respectively execute the Bond Purchase Agreement or other applicable documentation.

5.         Reimbursement Intent.  This Resolution is intended to serve as an “official intent” of the District to comply with the reimbursement bond requirements set forth in United States Treasury Regulations, Section 1.150-2, as amended.

Passed and adopted by the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, this 13th day of June, 2016.

INDEPENDENT SCHOOL DISTRICT NO. 432 (MAHNOMEN PUBLIC SCHOOLS)

_____/s/_______________________________

                                                                                    Jim DeVries, Board Chair

ATTEST: 

__/s/_________________________________

Jeff Bisek, District Superintendent

The motion for the adoption of the foregoing resolution was duly seconded by Member McArthur, and upon vote being taken thereon, the following voted in favor thereof:  DeVries, McArthur, VanDenEinde, Hanson, Buck and Ose.

and the following voted against the same:  Name

whereupon said resolution was declared duly passed and adopted.

 

PERSONNEL TOPICS-

Resignations;

MOTION BY VanDenEinde to approve the resignation of teacher, Patrick Starbeck, effective May 31, 2016 and extend him a thank you for his service.   SECONDED BY Ose.  VOTE-u/c

MOTION BY McArthur to approve the resignation of teacher, Stephanie Diane Kochmann, due to retirement effective June 13, 2016 and extend her a thank you for her service.  SECONDED BY Buck.              VOTE-u/c

Hiring;

MOTION BY Buck hire Lynn Sisson as Special Education teacher for the 2016-17 school year.

SECONDED BY Hanson.  VOTE-u/c

MOTION BY  VanDenEinde to hire Carolyn Osenga-McCollum as Health/Physical Education teacher for the 2016-17 school year.  SECONDED BY DeVries.  VOTE-u/c

Indian Education Coordinator Contract

MOTION BY McArthur to approve the 2016-2018 Indian Education Coordinator Contract between ISD No. 432 of Mahnomen, MN and Ronda Estey.  SECONDED BY DeVries.  VOTE-u/c

Approval Non-certified Assignments

MOTION BY McArthur to direct the officers to sign Non-Certified Employees annual Notice of Assignment letters and contracts for the 2016-17 school year.  SECONDED BY  DeVries.                VOTE-u/c

ADJOURNMENT-

MOTION BY Buck to adjourn the meeting at 7:12 p.m.   SECONDED BY Ose.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432                       

            

Home School Board Board Minutes School Board Minutes June 13, 2016