Mahnomen ISD #432

School Board Minutes July 11, 2016

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
July 11, 2016

 

CALL TO ORDER at 6:00 pm by Jim DeVries in the Superintendent’s Office.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson,Jon McArthur, Melissa Buck and Nicole Ose.  Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Kevin Hedstrom and District Secretary Delane Schaumburg.

Staff and visitors in attendance:  Ronda Estey, Jon Paul of FJJ Solutions and Mahnomen Pioneer Representative, Sue Kraft.

 

ADOPTING THE AGENDA-

MOTION BY  Hanson to approve the agenda with changes.  SECONDED BY VanDenEinde. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.   None

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the June 13, 2016 Regular Meeting Minutes as presented as well as monthly financial claims for June 29, 2016 Bills #1 totaling $20,903.51 with check numbers 72079-72100 and Payables totaling $72,789.34 with check numbers 72071-72078, June 29, 2016 Bills #2 totaling $17,478.53 with check numbers 72101-72112; July 11, 2016 Bills totaling $137,003.03 with check numbers 72113-72150 additional payments for July 11, 2016 totaling $41,534.93 with check numbers 72159-72182 whereby the July total amount of bills paid is $178,537.96, and also approve this action to recognize and accept the following donation-WERTC-$1,000.00 Danceline. SECONDED BY Buck.  VOTE-u/c

COMMUNICATIONS-Thank you note

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Building & Grounds Committee-Project & ball field update; Region 1-Minutes May 26, 2016 meeting; BRIC-Minutes June 21, 2016 & Disproportionate Plan; MSBA-2016 Legislative Summary; School Board-Sunshine Fund & Local Emergency Planning Team Report.

 

ADMINISTRATION REPORTS-Elementary Principal Report-Handbook and Discipline Report. High School Principal-Welcome to Kevin Hedstrom, Superintendent Report: PTP Board Meeting – July 25, 2016 and Federal Funds – field review.   

OLD BUSINESS-

Public Hearing Information for Abatement Bonds.

 

NEW BUSINESS-

Calling for FY 2017 Bids

MOTION BY VanDenEinde to call for sealed price competitive product bids for dairy products, snow removal, and wood chip fuel products, per specifications set by the district. Said bids are to be sealed and addressed to School Board Clerk, ISD No. 432, PO Box 319 Mahnomen, MN 56557 by 1 p.m. August 1, 2016. The School District reserves the right to waive any irregularities and accept or reject any or all bids.  SECONDED BY Ose.  VOTE-u/c

Setting Impact Aid Hearing

MOTION BY McArthur to set September 8, 2016 at 7:00 p.m. in the location of the high school media center for the District Impact Aid Hearing 2016-2017 school year.  SECONDED BY Hanson.  VOTE-u/c

Revision of Policies 495M, 496M, AND 497M

MOTION BY Buck to approve the annual modification of these policies with rate changes to reimbursements, substitute pay and fees being made.   SECONDED BY Hanson.  VOTE-u/c

First Reading of Policy 721

Notification of the 1st Reading of Policy 721 Uniform Grant Guidance. This is a new mandatory policy which requires 3 readings before approval.

Offer vs. Serve option

MOTION BY Hanson to use the Offer vs. Serve option in the student food service program for the 2016-17 school year.   SECONDED BY VanDenEinde.  VOTE-u/c

 

Long Term Facilities Maintenance Plan Resolution

Member Mcarthur to introduced the following resolution and moved its adoption:

RESOLUTION APPROVING SCHOOL DISTRICT NO. 432 LONG-TERM FACILITY MAINTENANCE TEN YEAR PLAN

            BE IT RESOLVED by the School Board of District No. 432, State of Minnesota, as follows:

1.                  The School Board of School District 432 has approved the Long-Term Facility Maintenance Ten Year Plan for its facilities for 2017-2026.  The various components of this plan are attached.

The motion for the adoption of the foregoing resolution was duly seconded by Ose, and, upon vote being taken thereon, the following voted in favor thereof:  DeVries, McArthur, Ose, Buck, Hanson and VanDenEinde.

And the following voted against the same:   None

Whereupon said resolution was declared duly passed and adopted.

Approval of Financial Signatures

MOTION BY Buck to approve the following signature accounts and authorized signatures:

Petty Cash: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson and District Secretary Delane Schaumburg

District Checks: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, School Board Chair James DeVries, Clerk Judy Hanson, and Treasurer David VanDenEinde

Money Market Savings and Alternative Facilities Bond: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, and Treasurer David VanDenEinde

Student Activity Account: Student Activity Secretary Delane Schaumburg, Principal Kevin Hedstrom, Principal Jacob Melby, Superintendent Jeffrey Bisek, and Business Manager Mary Torgerson

SECONDED BY Hanson.  VOTE-u/c                                     

Acknowledgement of Title IX Compliance

MOTION BY VanDenEinde to direct the Clerk to certify the Statement of Assurance and forward this action to the MDE.  SECONDED BY Ose.  VOTE-u/c

Public Acknowledgement of Equal Rights Compliance, Naming of Title IX Coordinator, and Identifying a Harassment Free Workplace Contact Person

MOTION BY McArthur to acknowledge that all educational opportunities will be offered without regard to sex, race, color, national origin, or any handicapping disabilities. Also, to name the Indian Education Coordinator as the school district’s Title IX Coordinator. Office is located in the Mahnomen Public School Building with a telephone number (218) 935-2211. This school board action also testifies that this school district is a Harassment Free Workplace. The school district and its employees will maintain a working atmosphere free of discriminatory insult, insinuation, or intimidation, and all forms of employee sexual harassment, verbal or physical. To this end, the district has developed a sexual harassment policy and hereby appoints the Indian Education Coordinator as the district contact person, he may be reached at (218) 935-2211.  SECONDED BY Hanson.  VOTE-u/c

Resolution for Issuance of General Obligation Tax Abatement Bonds, Series 2016C

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota, was duly held on July 11, 2016, at 6:00 p.m.

Member DeVries introduced the following resolution and moved its adoption:

RESOLUTION APPROVING PROPERTY TAX ABATEMENT FOR CERTAIN PROPERTY LOCATED WITHIN THE JURISDICTION OF INDEPENDENT SCHOOL DISTRICT NO. 432 AND PROVIDING FOR THE ISSUANCE AND SALE OF APPROXIMATELY $690,000 GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2016C

BE IT RESOLVED, by the School Board (the “Board”) of Independent School District No. 432 (Mahnomen Public Schools), State of Minnesota (the “District”), as follows:

Section 1.        Recitals.

1.01.    The District has determined a need to construct a parking lot at the high school and improve the parking lot and lighting for the parking lot at the elementary school (collectively, the “Project”), and is considering granting a prospective property tax abatement (the “Abatement”) in order to finance the Project, all pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the “Abatement Act”).

1.02.    Pursuant to Section 469.1813, Subdivision 1 of the Abatement Act, if the benefits to the District of the proposed Abatement at least equal the costs to the District of the proposed Abatement, the District may grant an abatement of all or a portion of the taxes imposed by the District on an affected parcel or parcels of property to pay for, among other things, the provision of public infrastructure.

1.03.    The District has identified various parcels of property located within the District, as described on Exhibit A hereof (the “Abatement Property”), which Abatement Property will be benefited by the Project and from which the District proposes to abate its taxes to help finance the Project, subject to all the terms and conditions of this Resolution and the Abatement Act.

1.04.    The District intends to pay for the Project through the issuance of its General Obligation Tax Abatement Bonds, Series 2016C (the “Bonds”), in an original aggregate principal amount not to exceed $690,000, issued pursuant to the Abatement Act and Minnesota Statutes, Chapter 475, as amended (the “Municipal Bond Act”), the debt service on which is expected to be paid primarily through the collection of Abatement revenues.

1.05.    On the date hereof, this Board held and conducted a duly noticed public hearing on the Abatement, at which the views of all interested persons were heard.

1.06.    The District is authorized by Section 475.60, Subdivision 2(2) of the Municipal Bond Act to negotiate the sale of the Bonds, it being determined that the District has not sold obligations in an amount exceeding the total sum of $1,200,000 in any 12-month period, using the exception to public sale found in Section 475.60, Subdivision 2(2) of the Municipal Bond Act.

Section 2.        Findings.

2.01.    This Board finds and determines that the public benefits to the District from the Abatement will be at least equal to the costs to the District of the Abatement, because (i) the Abatement will help finance the Project, which is necessary to provide needed public infrastructure to individuals to access District property, and (ii) the Project will consist of a public facility accessible to all taxpayers within the District.

2.02.    This Board finds and determines that the Abatement is in the public interest and confers public benefits for the reasons described in Section 2.01 hereof.  This Board also finds it is necessary and expedient to the sound financial management of the District that the District issue the Bonds, in an aggregate principal amount not to exceed $690,000, pursuant to the Abatement Act and the Municipal Bond Act to provide financing for the Project.

Section 3.        Actions Ratified; Abatement Approved.

3.01.    This Board ratifies all actions of the District staff and consultants in arranging for approval of this Resolution in accordance with the Abatement Act.

3.02.    Subject to the provisions of the Abatement Act, the Abatement is approved and adopted subject to the following terms and conditions:

(a)        The term “Abatement” is further defined to mean the District’s share of the real property taxes generated from the Abatement Property, in the amounts described in this Section:

(i)         The aggregate Abatement collected by the District during the term of the Abatement will not exceed the amount necessary to pay 105% of the debt service on the Bonds, up to a maximum of $900,000.

(ii)         Notwithstanding anything to the contrary herein, the Abatement payable on any February 1 and August 1 will not exceed the amount produced by extending the District’s total local tax rate for the applicable year against the total net tax capacity of the Abatement Property, determined as of January 2 in the prior year.

(iii)       In accordance with Section 469.1813, Subdivision 8 of the Abatement Act, in no year shall the Abatement, together with all other abatements approved by the District under the Abatement Act and paid in that year, exceed the greater of 10% of the District’s net tax capacity for that year, or $200,000.   

(b)        The District will pay the Abatement in semi-annual installments each February 1 and August 1, commencing February 1, 2018 and continuing through February 1, 2031.  The District will pay the Abatement solely to finance the Project, through application of Abatement amounts toward debt service payments on the Bonds (including any bonds issued to refund the Bonds).

(c)        This Resolution may be modified only with the prior written approval of the District, and any modification is subject to Section 469.1813, Subdivision 7 and Section 469.1814, Subdivision 4 of the Abatement Act.

(d)        In accordance with Section 469.1815 of the Abatement Act, the District will add to its levy in each year during the term of the Abatement the total estimated amount of current year Abatement revenues granted under this Resolution.

3.03.    The Board Chair and the District Superintendent are authorized and directed to execute and deliver any agreements, certificates or other documents that the District determines are necessary to implement this Resolution.

            Section 4.        Sale of Bonds.  The Board desires to proceed with the sale of the Bonds by direct negotiation with Robert W. Baird & Co. Incorporated (the “Purchaser”).  The Purchaser intends to purchase the Bonds in an arm’s-length commercial transaction with the District.  The Board Chair and the District Superintendent are authorized to approve the sale of the Bonds in an aggregate principal amount not to exceed $690,000 and to execute a Bond Purchase Agreement with the Purchaser for the purchase of the Bonds, provided the true interest cost thereof does not exceed 3.00% per annum.

            Section 5.        Adoption of Ratifying Resolution.  Upon approval of the sale of the Bonds by the Board Chair and the District Superintendent under the parameters set forth in Section 4 hereof, the Board will take action at its next scheduled meeting thereafter to adopt the necessary ratifying resolution, as prepared by Eckberg Lammers, P.C., Bond Counsel to the District.

            Section 6.        Expiration of Authority.  If the Board Chair and the District Superintendent have not approved the sale of the Bonds to the Purchaser and executed a Bond Purchase Agreement by December 31, 2016, this authority granted in this Resolution shall expire and be of no further force and effect.  Alternatively, if the Purchaser is not able or willing to purchase the Bonds, Robert W. Baird & Co. Incorporated, Placement Agent for the District, may place the Bonds with another qualified purchaser, with such entity being considered as the Purchaser under this Resolution without further action required of this Board.

The motion for the adoption of the foregoing resolution was duly seconded by Member McArthur, and upon vote being taken thereon, the following voted in favor thereof:  DeVries, McArthur, Buck, Ose, Hanson and VanDenEinde. 

and the following voted against the same:   None

PERSONNEL TOPICS-

Resignations;

MOTION BY  Hanson to approve the resignation of teacher, Jenna Stodgell, effective June 27, 2016 and extend her a thank you for her service.  SECONDED BY Ose.  VOTE-u/c

MOTION BY VanDenEinde to approve the resignation of paraprofessional, Katerina Kozitka, effective June 20, 2016 and extend her a thank you for her service.  SECONDED BY Buck.  VOTE-u/c

Hiring;

MOTION BY Mcarthur to hire Megan Argall as Music teacher for the 2016-17 school year.

SECONDED BY Hanson.  VOTE-u/c

Naming Fall Coaches

MOTION BY Hanson to approve the fall coaching assignments for the 2016-2017 school year as presented   Head Football-John Clark, Jr., Assistant – Todd Johnson and Bob Larson, Assistant (Volunteer) – Steve McMullen, Jr. High – Brent Hoffner and Ed Snetsinger.  Head Volleyball – Vickie Anderson, Assistant – Kristi Steinmetz, Jr. High – Kaylie Nelson and Courtney Neset.  SECONDED BY Ose.  VOTE-u/c

Teacher Lane Changes;

MOTION BY Ose to approve the lane change request of Derek Aus for a move from the MA to the MA+30 lane.  SECONDED BY Hanson.  VOTE-u/c

Mid-Year Evaluation of the Superintendent of Schools

ADJOURNMENT-

MOTION BY McArthur to adjourn the meeting at 7:23 p.m.   SECONDED BY Hanson.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Judy Hanson, Clerk                                                                Presiding Officer on date of approval Public School District #432                       

            

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