Mahnomen ISD #432

School Board Minutes December12, 2016

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
December 12, 2016

 

CALL TO ORDER at 6:00 pm by Jim DeVries in the High School Media Center.

ROLL CALL Board Members Present:  Jim DeVries, David VanDenEinde, Judy Hanson,Jon McArthur, Melissa Buck and Nicole Ose.  Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Kevin Hedstrom and District Secretary Delane Schaumburg.

Staff and visitors in attendance:  Jodi Douville, Lori Handyside, Lavon Cook, Carolyn Osenga-McCollum, Paula Stock,  Jill Kettner, Brady Liebl, Becky Obowa and  Mahnomen Pioneer Representative, Sue Kraft. 

 

ADOPTING THE AGENDA-

MOTION BY  McArthur to approve the agenda with additions.  SECONDED BY VanDenEinde. VOTE-u/c

 

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING -None

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY Hanson to approve the November 14, 2016 Regular Meeting Minutes as presented as well as monthly financial claims for December 12, 2016 totaling $138,980.50 with check numbers 72778-72863 and payables for $1,262.09 with check numbers 72776-72777 and additional payments for December 12, 2016 totaling $25,996.79 with check numbers 72875-72894 whereby the December total amount of bills paid is $166,239.38, and also approve this action to recognize and accept the following donation-None. SECONDED BY Buck.  VOTE-u/c

COMMUNICATIONS- Thank you-Albert Jirik family and treats from Ed. Minnesota-Mahnomen. 

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Student Council-December meeting they discussed Maplelag in January and items that will be on their agenda.   ALC-report submitted.  Building & Grounds Committee-November 17 and December 5, 2016 design committee report and bid documents going out.  Storm sewer update; Region 1-Joint Powers Election ballot; BRIC-Minutes November 22, 2016; MSBA-Annual Conference January 12-13, 2016;  MREA-Board Election ballot; Safety Committee-December 1, 2016 meeting report; School Board-recognize retiring board members, Judy Hanson and David VanDenEinde. 

ADMINISTRATION REPORTS-Elementary Principal-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals.   High School Principal-Things Happening, Discipline report and Attendance.  Superintendent Report:  Enrollment, Intercom System and timelines for project this summer. 

 

OLD BUSINESS-

Review of Current Year Budget, Proposed Levy and calling for Public Comments from the Gallery.  None.

NEW BUSINESS-

Certification of the 2016 Payable 2017 Levy.

MOTION BY VanDenEinde to approve the certification of the 2016 Payable 2017 Levy in the total amount of $846,638.43.  SECONDED BY Hanson.  VOTE-u/c

Setting Date, Time and Location for the 2017 Organizational and January Regular Board Meetings.

MOTION BY Buck to set the 2017 organizational meeting for January 9, 2017 at 6:00 PM in the High School Media Center.  Also, the January, 2017 regular monthly board meeting will set as January 9, 2016 at 6:00 PM in the High School Media Center.  SECONDED BY: Ose.   VOTE-u/c

Extended Field Trip Request:  

MOTION BY McArthur to approve the extended field trip request from the Wrestling Program to attend the Cass Lake and Grand Rapids Tournaments during the 2016-17 season.  SECONDED BY Hanson.  VOTE-u/c

MOTION BY VanDenEinde to approve the extended field trip request from the High School Band/Choir to attend the Chanhassen Musical April 8-10, 2017.  SECONDED BY  Ose.  VOTE-u/c

MOTION BY Hanson to approve the extended field trip request from the Auto Mechanics Club to attend the High Mileage Competition in Brainerd, MN in May, 2017.  SECONDED BY Ose.  VOTE-u/c

MOTION BY McArthur to approve the extended field trip request from the Ojibwe Quiz Bowl team to attend the Bois Forte contest in Tower, MN, December 15 & 16, 2016.  SECONDED BY Hanson.   VOTE-u/c

Resolution directing the Administration to make Recommendations for Reductions in Programs and Positions and Reasons therefore.

MEMBER VanDenEinde introduced the following resolution and moved its adoption

            WHEREAS, the financial condition of the state of Minnesota and the school district dictates that the school board must reduce expenditures immediately, and

            WHEREAS, there has been a reduction in student enrollment, and,

            WHEREAS, this reduction in expenditure and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and

            WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

            BE IT RESOLVED, by the School Board of Independent School District No. 432, as follows:

            That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

            The motion for the adoption of the foregoing resolution was duly SECONDED BY

Member Hanson and upon vote being taken thereon, the following

VOTED in favor thereof:  DeVries, McArthur, Ose, Buck, Hanson and VanDenEinde. 

and the following voted against the same:  None

whereupon said resolution was declared duly passed and adopted.

Authorizing Out of State Travel

Motion by Buck to authorize out of state travel for Athletic Director, John Clark Jr. to attend the USA Heads Up Football Conference in Orlando, FL January 27-30, 2017.  SECONDED BY Ose.  VOTE-u/c

PERSONNEL TOPICS-

Resignations

MOTION BY Hanson to accept the resignation of Paraprofessional, Judy Francis, effective December 9, 2016 and extend her a thank you for her service.  SECONDED BY  VanDenEinde.  VOTE-u/c

Hiring;

MOTION BY McArthur to hire Brenlee Deering as paraprofessional for the 2016-17 school year.

SECONDED BY Hanson.  VOTE-u/c

Leave Request

MOTION BY Buck to approve a request from Amy Maruska for a leave of absence.  Seconded by Ose.  VOTE-u/c

Close Meeting – To Discuss Private Personnel Data

MOTION BY McArthur STATING:  “The next item on the agenda the Annual Evaluation of the Superintendent of Schools contains private personnel data. The open Meeting Law states that any portion of a meeting must be closed if employee data is discussed.   Accordingly, pursuant to Minnesota Statutes Section 13D.05, subdivision 2(a)(3), I hereby move that this meeting be closed, as required by law, for the purpose of considering the Superintendent’s Evaluation.”  Seconded by VanDenEinde. 

Announcement by the Chair that the meeting will be closed at this time;

Open Closed Meeting

MOTION BY Buck, WHEREAS, the School Board has reviewed the employee data in Closed Session as required by Law,

THEREFORE, BE IT RESOLVED to open the meeting to the public session.  SECONDED BY Hanson. 

Announcement by the Chair that the meeting has been reopened; 7:30 p.m.

Findings-Superintendent Bisek received a favorable evaluation with an overall rating of Accomplished with a Distinguished rating in Finance & Leadership category. 

ADJOURNMENT-

MOTION BY VanDenEinde  to adjourn the meeting at 7:33 p.m.   SECONDED BY Hanson.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                        APPROVED BY:

____________________________                                        ______________________________

Clerk                                                                                       Presiding Officer on date of approval Public School District #432            

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