Mahnomen ISD #432

2017 ANNUAL ORGANIZATIONAL AND SPECIAL MEETING AGENDA

ANNUAL ORGANIZATIONAL AND SPECIAL
MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JANUARY 3, 2017

 

CALL TO ORDER at 5:34 pm by Jim DeVries, the 2016 Chair.

ROLL CALL Board Members Present:  Jim DeVries,Jon McArthur, Nicole Ose, Kyle Larson, Jill Kettner and Melissa Buck. Staff participating at the table were: Superintendent Jeff Bisek and Secretary Delane Schaumburg.

Staff and visitors in attendance:  Mahnomen Pioneer Representative, Sue Kraft and Stephen Larson, School Attorney. 

Oath of Office for New Board Members:  Kyle Larson and Jill Kettner

 

ADOPTING THE AGENDA

MOTION BY Buck to approve the agenda as presented.  SECONDED BY Ose.  VOTE-u/c

ELECTION OF CHAIR FOR 2017

  CHAIR FOR 2017~ Nomination of Jim DeVries by McArthur.  No other nominations. 

MEETING CONDUCTED BY 2017 CHAIR at 5:41 pm.

   VICE CHAIR for 2017~ Nomination of Jon McArthur by Buck.   No other nominations. 

   CLERK for 2017~ Nomination of Nicole Ose by Buck.   No other nominations. 

   TREASURER for 2017~ Nomination of Kyle Larson by Buck.  No other nominations.

    2017 GOVERNING BOARD DIRECTORS~

Nominations of Melissa Buck and Jill Kettner as 2017 Directors by McArthur.   No other nominations.

NAMING OF 2017 COMMITTEES BY THE CHAIR;    

FINANCE COMMITTEE;  Jim DeVries, Kyle Larson and Jill Kettner

            POLICY COMMITTEE; Nicole Ose, Kyle Larson and Jill Kettner

            BUILDINGS & GROUNDS; Jim DeVries, Jon McArthur and Melissa Buck

            NEGOTIATIONS COMMITTEE; Jim DeVries,  Jon McArthur and Melissa Buck

            TECHNOLOGY COMMITTEE; Jon McArthur, Nicole Ose and Melissa Buck

            INSURANCE COMMITTEE, Jim DeVries, Jon McArthur and Melissa Buck

            MEET & CONFER, Nicole Ose, Jill Kettner and Kyle Larson

            SHARING & PAIRING, Jill Kettner and Kyle Larson

NAMING OF 2017 DELEGATES/LIAISONS BY THE CHAIR;

            Pine-to-Prairie Vocational Center: Jim DeVries

            MSBA: Jon McArthur

            MSHSL: Kyle Larson

            Food Service Hearing Officer: Nicole Ose

            BRIC Special Education: Jim DeVries & Superintendent of Schools

           

ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS

MOTION BY Ose to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.  

SECONDED BY McArthur.  VOTE-u/c

SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS

MOTION BY Larson to set the 2017 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center.  Columbus Day is not considered a District Holiday and the business of the school district may be conducted.  The specific approved annual meetings dates are as follows:  January 9, 2017, February 13, 2017, March 13, 2017, April 10, 2017, May 8, 2017, June 12, 2017, July 10, 2017, August 14, 2017, September 11, 2017, October 9, 2017, November 13, 2017 and December 11, 2017.  SECONDED BY Ose.   VOTE-u/c

           

NAMING OF OFFICIAL NEWSPAPER

MOTION BY  Kettner to name the Mahnomen Pioneer as the official 2017 newspaper. SECONDED BY Ose.  VOTE-u/c

NAMING OFFICIAL 2017 DEPOSITORIES

MOTION BY  McArthur to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.

SECONDED BY Buck.  VOTE-Yes, DeVries, McArthur, Buck, Ose and Kettner.  Abstained-Larson.  Motion carried. 

SCHOOL DISTRICT AUTHORIZED 2017 MILEAGE REIMBURSEMENT RATE

MOTION BY  Ose to set the 2017 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate.   SECONDED BY Kettner.  VOTE-u/c

 

SETTING 2017 SCHOOL BOARD COMPENSATION

MOTION BY McArthur to set the annual member compensation in the amount of $1,400.00

Plus officer compensation as follows; Chair $625.00, Clerk $400.00, Treasurer $225.00, Out of District Meeting compensation $100.00 per day, and Committee Meetings over one (1) hour $65.00.   There will not be any special meeting compensation.  SECONDED BY Larson.  VOTE-u/c

 

ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER

MOTION BY  Buck to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3.  Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions and game officials fees.   SECONDED BY      Ose.  VOTE-u/c

ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED

MOTION BY Larson to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.   SECONDED BY McArthur.  VOTE-u/c

POLICY MANUAL UPDATES

MOTION BY  McArthur to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual.   SECONDED BY Ose.  VOTE-u/c

~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~

 

Close Meeting – To Discuss Attorney-Client Information on City Storm Sewer Easement

MOTION BY DeVries STATING-“The next item on the agenda involved private information under the attorney-client privilege.  The open Meeting Law states that any portion of a meeting may be closed to discuss legal consultation.  Accordingly, pursuant to Minnesota Statues Section 13D.05, subdivision 2(a)(3), I hereby move that this meeting be closed, as required by law, for the purpose of legal consultation.”   SECONDED BY McArthur.  VOTE-u/c

Announcement by the Chair that the meeting will be closed at this time:  6:07p.m.

Open Closed Meeting

MOTION BY DeVries, WHEREAS, the School Board has discussed legal consultation information in Closed Session as required by Law.

THEREFORE, BE IT RESOLVED to open the meeting to the public session.  SECONDED BY Buck.  VOTE-u/c

Announcement by the Chair that the meeting has been reopened:  7:16p.m.

FINDINGS/ACTIONS:

The District Board is rejecting the City’s offer made on December 6, 2016 but will continue to work with the City to come to a resolution.

 

ADJOURNMENT

MOTION BY Ketter to adjourn the meeting at 7:18p.m   SECONDED BY Larson.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                            APPROVED BY:

____________________________                                        ______________________________

Nicole Ose, Clerk                                                                   Presiding Officer on date of approval Public School District #432                       

            

Home School Board Board Minutes 2017 ANNUAL ORGANIZATIONAL AND SPECIAL MEETING AGENDA