Mahnomen ISD #432

School Board Minutes July 6, 2017

July 6, 2017


CALL TO ORDER at 6:00 pm by Jim DeVries in the High School.



ROLL CALL Board Members Present:  Jim DeVries,Jon McArthur, Melissa Buck, Jill Kettner,  Kyle Larson and Nicole Ose.  Staff participating at the table were: Superintendent Jeff Bisek.

Staff and visitors in attendance:  Deb Neisen, Jenna Cardinal, Abby Large, Jason Splett-FJJ, Carl Clark-FJJ, Dave Bergeron, Larry Knutson-FJJ and Mahnomen Pioneer Representative, Sue Kraft. 



MOTION BY Larson to approve the agenda as presented.  SECONDED BY Kettner.   VOTE-u/c


VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.    Larry Knutson, FJJ Solutions – 2017 Facility Project update and Jason Splett and Dave Bergeron-FJJ Solutions-2018 Phase II Facility Upgrades.



MOTION BY Buck to approve the June 12, 2017 Regular Meeting Minutes as well as the June 20, 2017 Special Meeting Minutes as presented as well as monthly financial claims for June 29, 2017, Bills #1 totaling $9,433.85 with check  numbers 73730-73746  and payables for $179,600.94 with check numbers 73710-73721; 73723-73729 and June 29, 2017 Bills #2 totaling $10,962.31 with check numbers 73747-73759 whereby the total June 29, 2017 Bills and Payables was $199,997.10 and July 6, 2017 totaling $182,474.31 with check numbers 73760-73787,  whereby the July total amount of bills paid is $182,474.31, and also approve this action to recognize and accept the following donation-Shooting Star Casino-employees - $366.00 - General.   SECONDED BY Ose.  VOTE-u/c

COMMUNICATIONS- Thank you from Wang family. 



MSHSL- Pairing Committee-Meeting June 29, 2017.  Recommendations made for Boys & Girls Basketball Head Coaches.   The nickname and colors selection process was outlined; Region I-Minutes May 25, 2017; BRIC-Minutes June 25, 2017;  Personnel Committee-Negotiations update; Building and Grounds-June 30, 2017 Meeting-2017 Facility project changes and Ag2-School tax credit funding;; School Board-Legislative update. 

ADMINISTRATION REPORTS-Elementary Principal-No report.   High School Principal-No report.  Superintendent Report:  Principal Melby is developing a schedule with existing staff for a part-time enrichment teacher for math and reading in grades 4-6. 






Calling for FY 2017 Bids

MOTION BY McArthur to call for sealed price competitive product bids for dairy products, snow removal, and wood chip fuel products, per specifications set by the district. Said bids are to be sealed and addressed to School Board Clerk, ISD No. 432, PO Box 319 Mahnomen, MN 56557 by 1 p.m. August 7, 2017. The School District reserves the right to waive any irregularities and accept or reject any or all bids.  SECONDED BY Kettner.  VOTE-u/c

Setting Impact Aid Hearing

MOTION BY Larson to set October 5, 2017 at 7:00 p.m. in the location of the high school media center for the District Impact Aid Hearing 2017-2018 school year.  SECONDED BY Buck.   VOTE-u/c.

Offer vs. Serve option

MOTION BY McArthur to use the Offer vs. Serve option in the student food service program for the 2017-18 school year.   SECONDED BY Ose.  VOTE-u/c

Approval of Financial Signatures

MOTION BY Buck to approve the following signature accounts and authorized signatures:

Petty Cash: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson and District Secretary Delane Schaumburg

District Checks: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, School Board Chair James DeVries, Clerk Nicole Ose, and Treasurer Kyle Larson

Money Market Savings and Alternative Facilities Bond: Superintendent Jeffrey Bisek, Business Manager Mary Torgerson, and Treasurer Kyle Larson

Student Activity Account: Student Activity Secretary Delane Schaumburg, Principal Kevin Hedstrom, Principal Jacob Melby, Superintendent Jeffrey Bisek, and Business Manager Mary Torgerson.  SECONDED BY Kettner.  VOTE- u/c

Authorize July 20th bill payments

MOTION BY McArthur to authorize additional bill payment on July 20, 2017.  SECONDED BY  Larson.    VOTE-u/c

Agricultural Science Credits

MOTION BY McArthur to approve credits earned in Agricultural Animal Science and Fish and Wildlife courses as elective science credits.  SECONDED BY  Buck.  VOTE-u/c

Revision of Policies 495M, 496M, AND 497M

MOTION BY Buck to approve the annual modification of these policies with rate changes to reimbursements, substitute pay and fees being made;  SECONDED BY  McArthur.  VOTE-u/c. 

Acknowledgement of Title IX Compliance

MOTION BY Larson to direct the Clerk to certify the Statement of Assurance and forward this action to the MDE.  SECONDED BY  DeVries.  VOTE-u/c

Public Acknowledgement of Equal Rights Compliance, Naming of Title IX Coordinator, and Identifying a Harassment Free Workplace Contact Person

MOTION BY  McArthur to acknowledge that all educational opportunities will be offered without regard to sex, race, color, national origin, or any handicapping disabilities. Also, to name the Indian Education Coordinator as the school district’s Title IX Coordinator. Office is located in the Mahnomen Public School Building with a telephone number (218) 935-2211. This school board action also testifies that this school district is a Harassment Free Workplace. The school district and its employees will maintain a working atmosphere free of discriminatory insult, insinuation, or intimidation, and all forms of employee sexual harassment, verbal or physical. To this end, the district has developed a sexual harassment policy and hereby appoints the Indian Education Coordinator as the district contact person, she may be reached at (218) 935-2211.  SECONDED BY DeVries.  VOTE-u/c

Long Term Facilities Maintenance Plan Resolution

Member DeVries introduced the following resolution and moved its adoption:


            BE IT RESOLVED by the School Board of District No. 432, State of Minnesota, as follows:

1.                  The School Board of School District 432 has approved the Long-Term Facility Maintenance Ten Year Plan for its facilities for 2018-2027.  The various components of this plan are attached.

The motion for the adoption of the foregoing resolution was duly seconded by Member Buck and, upon vote being taken thereon, the following voted in favor thereof:   DeVries, McArthur, Ose, Buck, Kettner and Larson. 

And the following voted against the same:  None

Whereupon said resolution was declared duly passed and adopted.

 Resolution Facilities Upgrades - Phase II

Member DeVries introduced the following resolutions and moved their adoption:



BE IT RESOLVED by the School Board of Independent School District No. 432, State of Minnesota, intends to proceed with the following project scope of work as has been described at the School Board Work Session Meeting held on June 30, 2017.  The Board will comply with procurement standards per MN Statute for project implementation upon project funding.

The Board intends to proceed forward with the following scope of work (The Project) in an amount estimated to be $3,316,977 for the betterment of school facilities:

  • 1985 Tech Education Indoor Air Quality Upgrades
    • Add for Dehumidification
  • 1985 Classroom Indoor Air Quality Upgrades
    • Add for Dehumidification
  • 1985 Gym IAQ-Add for Dehumidification
  • 1951 Kitchen/Cafeteria Indoor Air Quality Upgrades
    • Add for Dehumidification

1)          The District further covenants to comply with all procedures now or hereafter established by the Minnesota Department of Education pursuant to Minnesota Statutes, Section 123B and otherwise to take such actions as necessary to comply with that statute.  The chair, clerk or superintendent is authorized to execute any applicable Minnesota Department of Education forms.

2)          The Board authorizes the Superintendent to execute a Professional Services Contract with the District’s professional services consultant (design and construction management), Foster, Jacobs & Johnson, Inc. (FJJ Solutions), subject to the final mutual agreement of all contract terms.

The motion for the adoption of the foregoing resolution was duly seconded by Member McArthur

and, upon vote being taken thereon, the following voted in favor thereof:  DeVries, McArthur, Ose, Buck, Kettner and Larson.                                                                                                     

and the following voted against the same: None



MOTION BY Larson to accept the resignation of teacher, Brady Langemo, effective June 20, 2017.

SECONDED BY Kettner.  VOTE-u/c

Leave Request

MOTION BY DeVries to deny the one year leave of absence request by Sheila Clark.  SECONDED BY McArthur.  VOTE-u/c



MOTION BY  Buck to hire Joyce Claypool as Elementary teacher for the 2017-18 school year.


MOTION BY McArthur to  hire John Clark Sr. as ALC teacher/director for the 2017-18 school year.


Naming of Coaches

MOTION BY McArthur to  approve the fall coaching assignments for the 2017-2018 school year as presented.   Football, Head Coach-John Clark, Assistant-Todd Johnson and Bob Larson, Assistant (Volunteer)-Steve McMullen, Jr. High-Brent Hoffner and Ed Snetsinger.  Volleyball, Head Coach-Vickie Anderson, Assistant-Kayla Lundon, Jr. High-Courtney Stueness and Kaylie Nelson.  Cheer Coach-Vickie Haverkamp.  SECONDED BY Kettner.  VOTE-Yes, DeVries, McArthur, Ose, Buck and Kettner.  Abstained-Larson.   Motion Carried. 

MOTION BY McArthur to approve naming John Clark Jr. to the Head Boys Basketball coaching assignment and naming Lindsey Halvorson to the Head Girls Basketball coaching assignment for the 2017-2018 school year.   SECONDED BY Larson.  VOTE-u/c

Teacher Lane Changes;

MOTION BY  DeVries to approve the lane change request of Judy Sperr for a move from the BA+30 to the BA+45 lane.  SECONDED BY Larson.  VOTE-u/c

Mid-Year Evaluation of the Superintendent of Schools


MOTION BY Larson to adjourn the meeting at 7:30 p.m.   SECONDED BY Kettner.  VOTE-u/c


RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Nicole Ose, Clerk                                                                    Presiding Officer on date of approval Public School District #432   

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