Mahnomen ISD #432

School Board Minutes December 11, 2017

MINUTES
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
December 11, 2017

 

CALL TO ORDER at 6:00 pm by Jim DeVries in the High School.

PLEDGE OF ALLEGIANCE

 

ROLL CALL Board Members Present:  Jim DeVries,Jon McArthur, Melissa Buck, Jill Kettner,  Kyle Larson and Nicole Ose.  Staff participating at the table were: Superintendent Jeff Bisek, High School Principal Kevin Hedstrom, Elementary Principal Jacob Melby and District Secretary Delane Schaumburg.

Staff and visitors in attendance:  Deb Neisen, Tammy Neis, Shelly Zimmel, Patty Garcia, Kathy Gieseke, Mary Kaiser, Pat Athmann, Tracy Busche, Steve Houdek, Paula Stock, Josh Bendickson, Jean Zayic, Michelle Fjeld, Lynn Sisson, Alicia Schoenborn, Kasey Swiers, Sarah Keezer, Kimberli Leird, Stephanie Neisen, Carissa Coleman, Carl Clark and Larry Knutson– FJJ Solutions, and Mahnomen Pioneer Representative, Sue Kraft. 

 

ADOPTING THE AGENDA-

MOTION BY McArthur to approve the agenda as presented.  SECONDED BY Larson.   VOTE-u/c

 

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.    Carl Clark and Larry Knutson, FJJ Solutions– 2017 Facility Project update.   

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY Larson to approve the November 13, 2017 Regular Meeting Minutes as well as monthly financial claims for December 11, 2017 totaling $516,408.31 with check numbers 74399-74507, and also approve this action to recognize and accept the following donation-1st National Bank $500.00 for World Classrooms.   SECONDED BY Buck.  VOTE-u/c

COMMUNICATIONS- None

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-Student Representatives- Maplelag, State Convention, SnoDaze, Winter Party, Homecoming Buttons, Cookie Dough Fundraiser, Concessions and Jump Rope For Heart; Pairing Committee-December 6, 2017 Pairing Committee Meeting Report; Personnel Committee-Negotiations update; Region 1-Ballots Joint Powers Board; BRIC-November 21, 2017 minutes; MSBA-Directors’ Award recipient Jon McArthur; Board Self-Evaluation Results; MREA-2018 Legislative Platform; Ballots for Board of Directors; Safety Committee-December 7, 2017 minutes; School Board-December 16, 2017 Mahnomen Robotics Tournament. 

ADMINISTRATION REPORTS-, Elementary Principal-What’s Happened, What’s Going to Happen.   High School Principal-Things Happening, Discipline report, Attendance. Superintendent Report-Enrollment, budge forecast, December 18th @ 3:00 meeting with White Earth regarding Tribal consultation as part of state & federal programing, Kitchen has been operating short staff and so there will be some adjustments to the food service program unless a suitable replacement is found. 

 

OLD BUSINESS-

Review of Current Year Budget, Proposed Levy, and calling for Public Comments from the Gallery.

   The chair will direct the Superintendent to review the current year budget and proposed levy;

   The chair will call for public comment regarding this topic;

   Public comment;  None

Adopt the Revised Budget for FY-18

MOTION BY McArthur to adopt the Revised Budget for FY-18 as follows:

        Fund                                                        Revenue                                 Expenditures

01 General                                           $9,664,000                                                  $9,100,000

02 Food Service                                    $ 410,000                                                    $ 420,000

04 Community Service                         $ 164,000                                                    $ 130,000

06 Construction                                  $4,975,000                                                  $4,000,000

07 Debt Redemption                            $ 433,600                                                    $ 353,000

TOTALS                                           $15,646,600                                               $ 14,003,000

SECONDED By Kettner.  VOTE-u/c

NEW BUSINESS-

Certification of the 2017 Payable 2018 Levy.

MOTION BY Larson to approve the certification of the 2017 Payable 2018 Levy in the total amount of $932,444.97.   SECONDED BY Buck.  VOTE-u/c

Setting Date, Time and Location for the 2018 Organizational and January Regular Board Meetings.

MOTION BY Ose to set the 2018 organizational meeting for January 8, 2018 at 6:00 PM in the High School Media Center.  Also, the January, 2018 regular monthly board meeting will set as January 8, 2018 at 6:00 PM in the High School Media Center.   SECONDED BY McArthur.  VOTE-u/c

Resolution directing the Administration to make Recommendations for Reductions in Programs and Positions and Reasons therefore.

MEMBER McArthur introduced the following resolution and moved its adoption

            WHEREAS, the financial condition of the state of Minnesota and the school district dictates that the school board must reduce expenditures immediately, and

            WHEREAS, there has been a reduction in student enrollment, and,

            WHEREAS, this reduction in expenditure and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and

            WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

            BE IT RESOLVED, by the School Board of Independent School District No. 432, as follows:

            That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

            The motion for the adoption of the foregoing resolution was duly SECONDED BY

Member Larson and upon vote being taken thereon, the following

VOTED in favor thereof:  McArthur, Ose, Buck, Kettner, Larson and DeVries

and the following voted against the same:  None

whereupon said resolution was declared duly passed and adopted.

Extended Field Trip Request

MOTION BY Larson to approve the extended field trip request from the Wrestling Program to attend the Cass Lake and Grand Rapids Tournaments during the 2017-18 season.  SECONDED BY Kettner.              VOTE-u/c

MOTION BY McArthur to approve the extended field trip request from the Auto Mechanics Club to attend the World of Wheels Show and peddle car competition in Minneapolis, MN in March 23-25, 2018.   SECONDED BY Ose.  VOTE-u/c

Pay Equity Verification

MOTION BY McArthur to approve the signing and submission of Pay Equity Verification form to State of Minnesota.   SECONDED BY DeVries.  VOTE-u/c

 

Resolution in Support of Exchange of School Trust Lands

MOTION BY Kettner to  approve the resolution of support for a combination of land sale and exchange transfer of School Trust Lands located in the BWCA to the USFW using the Plan B model.  SECONDED BY Larson.  VOTE-u/c

Resolution to Fully Fund Special Education

MOTION BY McArthur to approve the resolutions of support for fully funding Special Education Services at the State of Minnesota and Federal levels.   SECONDED BY Buck.  VOTE-u/c

PERSONNEL TOPICS-

Leave Request

MOTION BY Larson to approve a request for leave of absence under FMLA from Renee Godke starting December 1, 2017.   SECONDED BY Kettner.  VOTE-u/c

 

 

Resignation

MOTION BY DeVries to approve a resignation of teacher Ruth Rice effective December 22, 2017.

SECONDED BY McArthur.  VOTE-u/c

Hiring

MOTION BY Kettner to hire Michelle Stevens as Paraprofessional for the 2017-18 school year.

SECONDED BY Larson.  VOTE-u/c

Naming of Winter Coaches

MOTION BY Buck to name Brent Miller and Scott Thomas as Jr. High Boys BB Coach for School Year 2017-18.   SECONDED BY Larson.  VOTE-uc

Employee Contract Agreements with ISD NO. 432;

MOTION BY McArthur to approve the 2017-2019 Technology Director’s Contract between ISD No. 432 of Mahnomen, MN and Ben Dahlin.   SECONDED BY Ose.  VOTE-u/c

MOTION BY McArthur to approve the 2017-2019 Principal’s Contracts between ISD No. 432 of Mahnomen, MN and Jacob Melby.  SECONDED BY DeVries.  VOTE-u/c

MOTION BY McArthur to approve the 2017-2019 Principal’s Contracts between ISD No. 432 of Mahnomen, MN and Kevin Hedstrom.  SECONDED BY Kettner.    VOTE-u/c

 

MOTION BY McArthur to approve the 2017-2019 Employment Agreement between ISD No. 432 of Mahnomen, MN and ISD #432 Administrative Assistants, Custodians, Cooks and Bus Drivers.

SECONDED BY DeVries.  VOTE-u/c

Teacher Lane Changes;

MOTION BY McArthur to approve the lane change request of Lori Handyside for a move from the BA+30 to the BA+45 lane.  SECONDED BY Ose.    VOTE-u/c

Close Meeting – To Discuss Private Personnel Data

MOTION BY DeVries STATING:  “The next item on the agenda the Annual Evaluation of the Superintendent of Schools contains private personnel data. The open Meeting Law states that any portion of a meeting must be closed if employee data is discussed.   Accordingly, pursuant to Minnesota Statutes Section 13D.05, subdivision 2(a)(3), I hereby move that this meeting be closed, as required by law, for the purpose of considering the Superintendent’s Evaluation.”  Seconded by McArthur.   Motion Passed.

Announcement by the Chair that the meeting will be closed at this time 7:16 PM

 

Open Closed Meeting

MOTION BY  Larson, WHEREAS, the School Board has reviewed the employee data in Closed Session as required by Law,

THEREFORE, BE IT RESOLVED to open the meeting to the public session.  Seconded by DeVies.  Motion Passed.

Announcement by the Chair that the meeting has been reopened at 8:06 PM

 

Findings/Actions;

Findings announced if the board takes any action on Annual Superintendent Evaluation.

            Overall, Superintendent evaluation rating of Accomplished and Distinguished rating on Finance Leadership. 

ADJOURNMENT-

MOTION BY Larson to adjourn the meeting at 8:07 PM.  SECONDED BY Kettner.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Nicole Ose, Clerk                                                                    Presiding Officer on date of approval Public School District #432   

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