Mahnomen ISD #432

School Board Annual Organizational and Regular Meeting Minutes, January 8, 2018

MINUTES
ANNUAL ORGANIZATIONAL AND
REGULAR MONTHLY BOARD MEETING AGENDA
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
JANUARY 8, 2018

 

CALL TO ORDER at 6:00 pm by Jim DeVries, the 2017 Chair.

PLEDGE OF ALLEGIANCE

ROLL CALL Board Members Present:  Jim DeVries, Jon McArthur, Nicole Ose, Kyle Larson, Jill Kettner and Melissa Buck. Staff participating at the table were: Superintendent Jeff Bisek, Elementary Principal Jacob Melby, High School Principal Kevin Hedstrom and Secretary Delane Schaumburg.

Staff and visitors in attendance:  Carolyn Osenga-McCollum, Shelly Zimmel, Megan Argall and Mahnomen Pioneer Representative, Sue Kraft. 

ELECTION OF CHAIR FOR 2018

  CHAIR FOR 2018~ Nomination of Jim DeVries.   No other nominations.   Motion by Larson, Seconded by McArthur and carried.     

MEETING CONDUCTED BY 2018 CHAIR at 6:02 pm.

   VICE CHAIR for 2018~ Nomination of Melissa Buck.   No other nominations.  Motion by McArthur, Seconded by Ose and carried. 

CLERK for 2018~ Nomination of Ose.   No other nominations.  Motion by Buck, Seconded by Kettner and carried. 

TREASURER for 2018~ Nomination of Kyle Larson.  No other nominations.   Motion by Kettner, Seconded by McArthur and carried. 

2018 GOVERNING BOARD DIRECTORS~

Nominations of Jon McArthur and Jill Kettner as 2018 Directors.   No other nominations.

NAMING OF 2018 COMMITTEES BY THE CHAIR; 

FINANCE COMMITTEE; Jim DeVries, Jill Kettner and Kyle Larson

            POLICY COMMITTEE; Nicole Ose, Kyle Larson and Jill Kettner

            BUILDINGS & GROUNDS; Jim DeVries, Jon McArthur and Kyle Larson

            NEGOTIATIONS COMMITTEE; Jim DeVries, Melissa Buck and Jill Kettner

            TECHNOLOGY COMMITTEE; Jon McArthur, Nicole Ose and Melissa Buck

            INSURANCE COMMITTEE, Jim DeVries, Melissa Buck and Jill Kettner

            MEET & CONFER, Melissa Buck, Nicole Ose and Jill Kettner

            SHARING & PAIRING, Jon McArthur, Jill Kettner and Kyle Larson

NAMING OF 2016 DELEGATES/LIAISONS BY THE CHAIR;

            Pine-to-Prairie Vocational Center: Jim DeVries

            MSBA: Jon McArthur

            MSHSL: Kyle Larson

            Food Service Hearing Officer: Nicole Ose

            BRIC Special Education: Jim DeVries & Superintendent of Schools

           

ANNUAL AFFIRMATION OF ORGANIZATIONAL MEMBERSHIPS

MOTION BY Larson to approve the continuation of membership in the following educational organizations; MREA, MSBA, MSHSL, REGION I, NWSC, BRIC, NAFIS, AND NIISA.  

SECONDED BY Kettner.  VOTE-u/c

SETTING DATE/TIME/LOCATION OF REGULAR MONTHLY MEETINGS

MOTION BY McArthur to set the 2018 regular monthly School Board Meeting Dates as follows; the second Monday each month at 6:00 p.m. in the High School Media Center with the exception of November which will be the 2nd Tuesday. Columbus Day is not considered a District Holiday and the business of the school district may be conducted.  The specific approved annual meetings dates are as follows;

   January 8, 2018                           February 12, 2018                       March 12, 2018

   April 9, 2018                               May 14, 2018                              June 11, 2018

   July 9, 2018                                 August 13, 2018                          September 10, 2018

   October 8, 2018                           November 13, 2018 (Tues.)        December 10, 2018

SECONDED BY Ose.  VOTE-u/c

           

NAMING OF OFFICIAL NEWSPAPER

MOTION BY Ose to name the Mahnomen Pioneer as the official 2018 newspaper. SECONDED BY Larson.  VOTE-u/c

NAMING OFFICIAL 2018 DEPOSITORIES

MOTION BY McArthur to name First National Bank of Mahnomen, Minnesota, the Liquid Asset School District Investment Fund, US Bank, and any other United States insured banking institution insured with FDIC coverage providing deposits do not exceed $250,000 at any time with the exception of the local bank and the Liquid Asset Fund whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said two institutions.

SECONDED BY Kettner.  VOTE-Yes, DeVries, McArthur, Ose, Buck and Kettner.   Abstained-Larson.   Motion carried. 

SCHOOL DISTRICT AUTHORIZED 2018 MILEAGE REIMBURSEMENT RATE

MOTION BY Kettner to set the 2018 school district reimbursement rate to be the current Federal maximum allowable reimbursement rate.   SECONDED BY Ose.  VOTE-u/c

 

SETTING 2018 SCHOOL BOARD COMPENSATION

MOTION BY McArthur to set the annual member compensation in the amount of $1,400.00

Plus officer compensation as follows; Chair $625.00, Clerk $400.00, Treasurer $225.00, Out of District Meeting compensation $100.00 per day, and Committee Meetings over one (1) hour $65.00. There will not be any regular and special meeting compensation.   SECONDED BY Larson.          VOTE-u/c           

 

ANNUAL FINANCIAL OVERSIGHT AUTHORIZATION FOR THE SUPERINTENDENT AND BUSINESS MANAGER

MOTION BY Buck to authorize the business manager and superintendent of schools to perform financial transactions, use facsimile signatures of the officers of the school district following proper school board authorization approving payment of qualifying claims, make wire transfers, and investments on behalf of the school district per MS 471.38, SUBD.3.  Also approve the maintenance and signature of the Student Activity Account with the oversight of the superintendent as well as directing the business manager to assist School Board officers in dispatching their financial oversight duties and authorize the use of a limited Petty Cash Account as a trust account for purposes of MSHSL turnaround transactions and game officials fees.   SECONDED BY        McArthur.  VOTE-u/c

ANNUAL AUTHORIZATION TO EMPLOYEE SUBSTITUTES AND TEMPORARY LABOR AS NEEDED

MOTION BY Ose to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.  SECONDED BY Kettner.  VOTE-u/c

POLICY MANUAL UPDATES

MOTION BY Larson to authorize the on-going MSBA mandatory policy revisions to be immediately accepted and implemented in our local policy manual.   SECONDED BY Ose.  VOTE-u/c

~END OF THE ORGANIZATIONAL PORTION OF THE MEETING ACTIVITIES~

 

ADOPTING THE AGENDA-

MOTION BY McArthur to approve the agenda with additions.  SECONDED BY Larson. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING.  None.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY McArthur to approve the December 11, 2017 Regular Meeting Minutes as well as the December 19, 2017 Special Meeting Minutes as presented as well as monthly financial claims for December 19, 2017 totaling $122.531.42 with check numbers 74523-74534, January 3, 2018 totaling $532,930.51 with check numbers 74552-74624 and add bills for January 8, 2018 totaling $102,958.83 with check numbers 74625-74653.  Also, to approve this action to recognize and accept the following donation-None.  SECONDED BY Larson.  VOTE-u/c

COMMUNICATIONS-None

     

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Federal Funds-NAFIS Conference March 18-20; ALC-Report Submitted; Grounds Committee-Bid Opening; Region I-November 16, 2017 Meeting Minutes; MSBA-Officer training sessions.  Legislative Platform. 

 

ADMINISTRATION REPORTS-Elementary Principal Report-What’s Happened, What’s Going to Happen, Attendance and Discipline Referrals.

High School Principal Report-Highlights in the last month and up and coming events.

Superintendent Report: Enrollment, MSBA Conference, Plan for using 2 additional teacher days that were added to the contract for this year. 

OLD BUSINESS-none

NEW BUSINESS-

Out of State Travel

MOTION BY McArthur toapprove out of state travel for Superintendent Jeff Bisek to attend the NAFIS Conference, March 18-20, 2018 in Washington DC.  SECONDED BY Kettner.  VOTE-u/c

 

Awarding of Bids

MOTION BY DeVries to accept and award the following bids to listed contractors for Phase 2 Facility Improvement Project.

  • General Construction - Ledgestone Inc.- $402,500
  • Acoustical Ceilings - DOW Acoustics, Inc. - $135,497
  • Fire Protection - Absolute Fire Protection - $67,700
  • Combined Plumbing, Heating & Ventilation - Dakota Metal Fabrication Inc.- $1,786,000
  • Test & Balancing - Balancing Professionals, Inc. - $24,575
  • Electrical - Bessler/Wiebolt Electric Inc. - $445,562

SECONDED BY Larson.  VOTE-u/c

 

Extended Field Trip Request

MOTION BY McArthur to approve the extended field trip request from the Robotics Program to attend the State Tournament in St. Cloud, MN February 2-3, 2018.  SECONDED BY Kettner.         VOTE-u/c

MOTION BY Larson to approve the extended field trip request from the HS Music Program to attend the Chanhassen Theatre in Chanhassen, MN April 7-8, 2018.   SECONDED BY Buck.  VOTE-u/c

MOTION BY Larson to approve the extended field trip request from the FFA Program to attend a chapter retreat at Coteau des Prairies Lodge in Havana, ND March 23-24, 2018.  SECONDED BY Ose.  VOTE-u/c

PERSONNEL TOPICS-

Hiring

MOTION BY Ose to hire Lora Thielke as an Assistant Cook.   SECONDED BY Kettner.   VOTE-u/c

 

Naming of Coaches

MOTION BY McArthur to approve naming John Clark Jr. to the Head Football coaching assignment for the 2018-2019 school year.  SECONDED BY Larson.  VOTE-u/c

MOTION BY Larson to approve naming Vickie Anderson to the Head Volleyball coaching assignment for the 2018-2019 school year.  SECONDED BY McArthur.  VOTE-u/c

MOTION BY McArthur to approve naming Michele Pariso to the Head Cheer Team coaching assignment for the 2018-2019 school year.  SECONDED BY Larson.  VOTE-u/c

 

Superintendent Evaluation Plan

MOTION BY Buck to approve the Superintendent Evaluation Plan goals as presented.  SECONDED BY DeVries.  VOTE-u/c

Resignation

MOTION BY Kettner to accept the resignation of Assistant Cook, Ashley Whitaker, effective January 8, 2018.  SECONDED BY Larson.   VOTE-u/c

Teacher Lane Change

MOTION BY McArthur to approve the lane change request of Laura Gulseth for a move from the BA+15 to the BA+45 lane.  SECONDED BY Ose.  VOTE-u/c

ADJOURNMENT-

MOTION BY Larson to adjourn the meeting at 7:04 p.m.   SECONDED BY Kettner.  VOTE-u/c

 

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Nicole Ose, Clerk                                                                    Presiding Officer on date of approval Public School District #432              

            

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