Mahnomen ISD #432

School Board Minutes October 8, 2018

MINUTES
REGULAR MONTHLY BOARD MEETING
I.S.D. NO. 432, MAHNOMEN, MINNESOTA
October 8, 2018

 

CALL TO ORDER at 6:00 pm by Chair, Jim DeVries.

PLEDGE OF ALLEGIANCE

ROLL CALL Board Members Present: Jim DeVries, Nicole Ose, Jon McArthur, Kyle Larson and Jill Kettner. Absent, Melissa Buck. Staff participating at the table were: Superintendent Jeff Bisek, High School Principal Kevin Hedstrom, Elementary Principal Jacob Melby and Secretary Delane Schaumburg.

Staff and visitors in attendance: Kristin Johnson, Jessica Gilbertson, Brian Opsahl of Brady Martz Auditing Firm, Larry Knutson-ICS, and Mahnomen Pioneer Representative, Sue Kraft.

 

ADOPTING THE AGENDA-

MOTION BY McArthur to approve the agenda with additions. SECONDED BY Kettner. VOTE-u/c

VISITORS/PRESENTERS IN ATTENDANCE SPEAKING AT THIS MEETING. Larry Knutson, ICS Solutions – 2018 Facility Project update and Brian Opsahl, Brady Martz Auditing Firm – School Audit.

           

MONTHLY MINUTE AND FINANCE CONSENT BUSINESS

MOTION BY Larson to approve the September 10, 2018 Regular Meeting Minutes as well as monthly financial claims for October 3, 2018 totaling $596,320.59 with wires and check numbers 75865-75998 and add bills for October 8, 2018 totaling $290,754.44 with check numbers 75999-76032. Also, to approve this action to recognize and accept the following donation-Viking Coco-Cola - $7,000.00 General Fund. SECONDED BY McArthur. VOTE-u/c

COMMUNICATIONS-Thank you

           

STUDENT REPRESENTATIVE, COMMITTEE, AND SCHOOL BOARD REPORTS-

Federal Funds-NAFIS Conference Report; ALC-report submitted; MSHSL-Update Sept. 27, 2018 pairing meeting; Region 1-August 24, 2018 meeting; BRIC-September 18, 2018 Meeting Minutes; MSBA-MSBA Advocacy Tour September 12, 2018 in TRF; MREA-Regional Meeting September 18, 2018 in TRF; Technology-September 17, 2018 Technology Committee meeting; Safety Committee-Minutes October 4, 2018.

 

ADMINISTRATION REPORTS-Elementary Principal Report, High School Principal Report- Superintendent Report: Enrollment and MDE School Safety Grant – we did not receive any awards.  

OLD BUSINESS-

Acknowledgement of Annual Impact Aid/Federal Programs Hearing Meeting

MOTION BY McArthur to acknowledge receipt and review of the October 4, 2018 Impact Aid Public Hearing minutes as well as the review of policy 903.1.   SECONDED By Larson.   VOTE-u/c

 

NEW BUSINESS-

Acknowledge Receipt and Review of the FY18 Fiscal Audit

MOTION BY Kettner to acknowledge receipt and review of the 2017-18 Financial Audit as presented earlier in this meeting by Brady Martz auditing firm.   SECONDED BY Larson. VOTE-u/c

Resolution Supporting Form A Application to MSHSL Foundation

Member Larson introduced the following resolution and moved its adoption:

 

Resolution Supporting Form A Application to MSHSL Foundation

 

Whereas, The Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts;

Whereas, the District 432 School Board recognizes the value of students participation in extracurricular activities; and

Whereas, the MSHSL Foundation is offering grants and funding to assist school district in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs.

Therefore, Be It Resolved, that the Mahnomen School Board supports the District’s application to the Minnesota State High school League Foundation for a Form A grant to offset student activity fees.

The motion for the adoption of the foregoing resolution was duly seconded by Member Ose, and upon vote being taken thereon, the following voted in favor thereof:   Kettner, Larson, DeVries, McArthur, Ose.

and the following voted against the same:   None

whereupon said resolution was declared duly passed and adopted.

Resolution Establishing Combined Polling Places

Member McArthur introduced the following resolution and moved its adoption:

 

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS   AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN     FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A       STATEWIDE ELECTION

 

BE IT RESOLVED by the School Board of Independent School District No. 432, State of Minnesota, as follows:

          1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.

2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election:

          Combined Polling Place: Mahnomen Public School, 209 SW 1st St., Mahnomen, MN   56557                                                                                                                               

"This combined polling place serves all territory in Independent School District No. 432 located in Beaulieu Township; Bejou Township; Chief Township; Clover Township; Gregory Township; Heier Township; La Garde Township; Marsh Creek Township; Pembina Township; Rosedale Township; Twin Lakes Township; Little Elbow Township; Fossum Township and Waukon Township, the City of Bejou; the City of Mahnomen, Mahnomen County, Minnesota.   Fossum Township and Waukon Township, Norman County, Minnesota"

Note: See Section 2.3.2 of the Election Manual regarding changing polling places in the case of an emergency or if the polling place is no longer available.

          3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7:00 o'clock a.m. and 8:00 o'clock p.m.

          4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption.

5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed. The notice must be a non forwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to “challenged” in the statewide registration system.

The motion for the adoption of the foregoing resolution was duly seconded by Member Kettner, and upon vote being taken thereon, the following voted in favor thereof:   Larson, DeVries, McArthur, Ose and Kettner

and the following voted against the same:   None

whereupon said resolution was declared duly passed and adopted.

Action to Update the School District Policies

MOTION BY Larson to approve the MSBA recommended revisions of the following policies due to best practice, recent statute, or court case action; 102, 205, 206, 401, 413, 419, 421 504, 506, 509, 525, 530, 601, 602, 603, 604, 611, 613M, 614, 615, 616, 618, 619, 620, 707, 708, 709, 802 and 903. SECONDED BY McArthur.  VOTE-u/c

Addition of Official Depository

MOTION BY DeVries to add the name of Bremer Bank of Crookston, Minnesota, to the list of official depositories whereupon deposits are authorized to exceed the $250,000 limitation provided current Certificates of Collateral are on file with said institution.   SECONDED McArthur. VOTE-u/c

Van Purchase

MOTION BY Larson to purchase a Dodge Caravan from Nelson Auto Center for the quoted sum of $23,930.39. SECONDED BY Ose.   VOTE-u/c

PERSONNEL TOPICS-

Resignations

MOTION BY McArthur to accept the resignation of paraprofessional, Ceara Gunderson, effective September 27, 2018 and extend her a thank you for her service.   SECONDED BY Ose. VOTE-u/c

MOTION BY Larson to accept the resignation of assistant cook, Justine Daiker, effective September 14, 2018.   SECONDED BY Kettner.   VOTE-u/c

MOTION BY Kettner to accept the verbal resignation of paraprofessional, Stacy Chisholm, effective September 13, 2018.   SECONDED BY Larson. VOTE-u/c

MOTION BY McArthur to accept the resignation of Assistant Girls Basketball Coach, Todd Johnson, effective October 8, 2018.   SECONDED BY Ose. VOTE-u/c

MOTION BY Larson to accept the resignation of Speech Coach, Cassie Lefstad. SECONDED BY Kettner. VOTE-u/c

Hiring

MOTION BY McArthur to hire Sara Glass as assistant cook. SECONDED BY Larson. VOTE-u/c

MOTION BY McArthur to hire Allen Clausen as paraprofessional. SECONDED BY Ose. VOTE-u/c

MOTION BY Kettner to hire Chenoa Vizenor as paraprofessional.   SECONDED BY McArthur. VOTE-u/c

MOTION BY McArthur to hire Curtis Uran as paraprofessional/tutor. SECONDED BY Larson.   VOTE-u/c

Assignments

MOTION BY Larson to name the winter coaching assignments for School Year 2018-19 as presented. Girls Basketball Head Coach-Lindsey Halvorson, Assistants-Zack Qual, Derek Aus, TBD, Jr. High-Vikki Bevins, Brent Miller and Scott Thomas.   Boys Basketball Head Coach-John Clark, Jr., Assistants-Jon Syverson, John Clark Sr. (Bomber), Josh Kemper, Jr. High-Jason Clark, Brent Miller, Scott Thomas and Kris Skersick. Wrestling Head Coach-John Short, Assistants-Ben Bruce and Casey Berntson. Danceline Head Coach-Alicia Schoenborn and Assistant-Britani Ferencik.   SECONDED BY McArthur.   VOTE-Yes, Larson, McArthur, Ose and Kettner. No, DeVries.   Motion carried.

Paraprofessional Position

MOTION BY McArthur to create an additional paraprofessional position for 2018-19 School Year.

SECONDED BY Ose. VOTE-u/c

Employee Contract Agreements with ISD NO. 432;

MOTION BY DeVries to approve the 2018-2020 Business Manager’s Contract between ISD No. 432 of Mahnomen, MN and Jessica Gilbertson.   SECONDED BY Kettner. VOTE-u/c

Notification of Intent to Negotiate;

Superintendent, Jeff Bisek, has submitted a letter of “Notice of Intent to Negotiate” an agreement of employment with the Mahnomen School District for the 2019-23 school years.

ADJOURNMENT-

MOTION BY Larson to adjourn the meeting at 8:17 p.m.   SECONDED BY Kettner. VOTE-u/c

RESPECTFULLY SUBMITTED:                                                APPROVED BY:

____________________________                                        ______________________________

Nicole Ose, Clerk                                                                    Presiding Officer on date of approval Public School District #432              

           

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